Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Nov 5, 2026

Hiring at a glance

View jobs

Open jobs: 9,476
Employers: 4,041

Advertised starting pay

Average starting payCAD / hour: $30.71Across 1,108 listings
Average starting payCAD / year: $71,058Across 719 listings
Average starting payCAD / month: $4,804Across 28 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%71 listings
Hybrid: 13%1,269 listings
On-site: 85%8,085 listings

Not specified: 1% (51 listings)

Employers hiring include Canada Post - Postes Canada (436), HealthCareersInSask.ca (197), Winnipeg Regional Health Authority (90).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 3 hours ago
H
Medical Secretary
HealthCaringKW
Kitchener, ON
- Full-time
Added 3 hours ago
SC
Retail Operations Supervisor
Staples Canada
Duncan, BC
- Full-time
Added 3 hours ago
Unit Clerk - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Added 3 hours ago
GE
Administrative Assistant
GFL Environmental Inc.
Nanaimo, BC
- Full-time
Added 3 hours ago
MD
Commercial Property Manager
Mitchell Developments Ltd.
Regina, SK
- Full-time
The position combines property management responsibilities with lease administration, financial support,
Added 3 hours ago
QM
Executive Assistant & Office Manager
Quantum Management Services Ltd.
Toronto, ON · North York, ON
- $75,000 CAD / year
- Full-time
Position: Executive Assistant & Office Manager
Added 4 hours ago
SC
Réceptionniste - syndiqué | Receptionist - Union
Service Corporation International
Pointe-Claire, QC
- Part-time
Added 4 hours ago
UH
Unit Clerk - Respiratory Day Program and Psychology Services
University Health Network
Toronto, ON
- Contract
Added 4 hours ago
AH
Administrative Assistant, Home Care
Acclaim Health
Oakville, ON
- Full-time
…Monday to Friday, 8:30am – 5:00pm, based at our Speers Road…
Added 4 hours ago
C
Administrative Assistant-Bilingual
CIBC
Victoriaville, QC
- Part-time
Added 4 hours ago
C
Administrative Assistant (18 month contract)
CIBC
Edmonton, AB
- Full-time
Added 4 hours ago
B
Administrative Assistant, Wealth Management, Nesbitt Burns
BMO
Brossard, QC · Laval, QC · Montreal, QC · Quebec, QC · MCGC
- Full-time
Added 4 hours ago
SD
Administrative Assistant (Canada) (1594)
Sharp Decisions
Toronto, ON
- Contract
…supporting Know Your Customer (KYC) processes, and performing credit administration and financial analysis…
Added 4 hours ago
QM
Intermediate Procurement Specialist
Quantum Management Services Ltd.
Ottawa, ON
- $40 CAD / hour
- Temporary
Added 4 hours ago
QM
Réceptionniste / Receptionist
Quantum Management Services Ltd.
Montreal, QC
- $20 to $25 CAD / hour
- Full-time
Added 4 hours ago
FF
Property Administrator
Frederick Fox
Dorval, QC
- $60,000 to $65,000 CAD / year
- Full-time
…supporting invoice and expense processing, and handling general office…
Added 4 hours ago
PA
Administrative Assistant
Peak Associates Limited
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
Added 4 hours ago
NF
Senior Contract Manager
NES Fircroft
Saskatoon, SK
- Contract
Added 4 hours ago
BD
FRONT DESK RECEPTIONIST
Best Deal Graphics & Printing
Toronto, ON
- Full-time
Added 4 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Mistissini, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will
Added 5 hours ago
TH
Clinic Clerical Assistant (Temporary Full Time)-WT WSIB Hip/Knee Clinic
Trillium Health Partners
Mississauga, ON
- Full-time
Added 5 hours ago
M
Workblock Planning Officer - 6 Month Contract
Metrolinx
Toronto, ON
- Full-time
Added 5 hours ago
A
Office Services Coordinator
Adecco
Toronto, ON
- $21 to $24 CAD / hour
- Temporary
Office Services Coordinator job opening in Toronto, ON
Added 5 hours ago
Medical Secretary/Receptionist
NorWest Community Health Centres
Armstrong, ON
Added 6 hours ago
SG
Purchaser - Swift Current
S3 Group Ltd.
Swift Current, SK
- Full-time

Adecco

Office Services Coordinator

Toronto, ON, Canada

$21 to $24 CAD / hour · Temporary

Apply About employer

Applications open in a new tab.

Job details

Pay: $21 to $24 CAD / hour
Job type: Temporary
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Office Services Coordinator job opening in Toronto, ON

Temporary for an immediate joiner until December 31, 2026 with potential to extend

Monday to Friday on-site downtown Toronto, 9am – 5pm

Pay Rate: $21-24/hr

We are currently recruiting for an Office and Facility Coordinator to join a professional organization on a temporary basis through the end of the year, with the potential for the assignment to extend.

This is a varied, hands-on role for someone who takes pride in keeping an office organized, welcoming and running smoothly. The successful candidate will be self-driven, flexible and dependable, with the mindset that no task is too big or too small. You will be comfortable taking initiative and confidently managing day-to-day priorities, while also being receptive to direction and jumping in wherever support is needed. If you are someone who notices what needs to be done and simply gets it done, this could be a great fit.

What You'll Be Doing

Office & Facilities Coordination

Welcome visitors, guests and walk-ins and direct inquiries appropriately.
Coordinate meeting room bookings and assist with room setup, technology and post-meeting cleanup.
Monitor shared office spaces to ensure they remain tidy, organized and well supplied.
Coordinate building and facility maintenance requests and follow up on outstanding issues.
Liaise with property management and external service providers regarding office-related matters.
Manage building access credentials and related access requirements.
Coordinate IT support requests for office-wide technology, telephone or connectivity issues.
Monitor office and kitchen supplies, maintain inventory and place orders as required.
Coordinate document shredding and other onsite service providers.
Assist with copier administration and usage reporting.
Handle small day-to-day office needs, from replenishing supplies and keeping reception organized to caring for office plants.

Administrative Support

Receive, sort and distribute incoming mail and prepare outgoing mail.
Open, scan, route and appropriately file correspondence received by the organization.
Monitor designated shared email inboxes and respond or redirect inquiries as appropriate.
Maintain accurate electronic and paper filing systems.
Ensure invoices and other administrative documentation are properly saved and organized.
Provide general administrative support and take on additional tasks as priorities arise.

Meetings & Related Support

Coordinate meeting materials, agendas and documentation for recurring leadership and meetings.
Prepare draft agendas and previous meeting minutes for review.
Distribute meeting packages and supporting materials.
Attend select meetings and prepare draft minutes, including using approved technology tools to assist with transcription and note-taking.
Review AI-generated meeting notes for accuracy and completeness before circulation.
Respond to routine administrative questions from meeting and committee participants.
Maintain organized records of meeting materials and documentation.

What We're Looking For

We're looking for someone who is:

Self-driven and proactive: You don't need to wait to be asked when you see something that needs attention.
Flexible: Priorities can change throughout the day, and you're comfortable adjusting.
Hands-on: No task is too small or too large. You're equally comfortable preparing meeting materials, helping a visitor, coordinating a maintenance request or tidying and restocking supplies.
Confident but coachable: You can take initiative and make things happen while also being comfortable taking direction and following guidelines.
Committed and dependable: People can count on you to follow through.
Organized: You can manage multiple requests, deadlines and administrative details without losing track of the small things.
Service-oriented: You enjoy helping others and creating a positive, professional workplace.
Passionate about making a difference: You take pride in knowing that your work helps the broader team operate effectively.

Why This Opportunity?

This is a great opportunity for someone who enjoys being at the center of office operations and wants a role where every day brings something a little different. You'll have the opportunity to make a difference to a larger group, solve problems, support colleagues and make a visible impact on the day-to-day employee and visitor experience.

Vacancy Status: This posting is for a future vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

Apply About employer

More about this job

Responsibilities

Coordinate daily office and facility operations, including visitor reception, meeting rooms, maintenance requests, building access, supplies, service providers, and office technology support. Provide administrative and meeting support by managing mail and records, organizing meeting materials, preparing draft minutes, and reviewing AI-generated notes.

Requirements

The posting does not specify formal education, certifications, or years of experience. It seeks a dependable, organized, proactive, flexible, and service-oriented person who can manage changing priorities, take initiative, follow direction, and handle a broad range of hands-on office tasks.

Skills

Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Minute Taking
Document Management
Mail Handling
Visitor Services
Inventory Management
Vendor Coordination
Building Access Management
Organization
Time Management
Initiative
Flexibility
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Meeting Agendas
Meeting Minutes
AI-Generated Meeting Notes
Transcription
Document Management
Electronic Filing
Paper Filing
Mail Distribution
Shared Email Inboxes
Meeting Room Setup
Building Access Credentials
Facility Maintenance
Property Management
External Service Providers
IT Support Requests
Office Supplies
Inventory Management
Document Shredding
Copier Administration
Invoice Organization
Visitor Reception

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