Office & administration jobs in Canada

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Added 5 days ago
MD
Commercial Property Manager
Mitchell Developments Ltd.
Regina, SK
- Full-time
The position combines property management responsibilities with lease administration, financial support, tenant relations, and general property management administration.
Added 5 days ago
QM
Executive Assistant & Office Manager
Quantum Management Services Ltd.
Toronto, ON · North York, ON
- $75,000 CAD / year
- Full-time
- Oversee daily office operations, supplies, facilities, vendors and general administration.
Added 5 days ago
SC
Réceptionniste - syndiqué | Receptionist - Union
Service Corporation International
Pointe-Claire, QC
- Part-time
…screens, and routes incoming phone calls plus other general office support…
Added 5 days ago
UH
Unit Clerk - Respiratory Day Program and Psychology Services
University Health Network
Toronto, ON
- Contract
Added 5 days ago
AH
Administrative Assistant, Home Care
Acclaim Health
Oakville, ON
- Full-time
…Monday to Friday, 8:30am – 5:00pm, based at our Speers Road…
Added 5 days ago
C
Administrative Assistant-Bilingual
CIBC
Victoriaville, QC
- Part-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 5 days ago
C
Administrative Assistant (18 month contract)
CIBC
Edmonton, AB
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 5 days ago
B
Administrative Assistant, Wealth Management, Nesbitt Burns
BMO
Brossard, QC · Laval, QC · Montreal, QC · Quebec, QC · MCGC
- Full-time
Supports one or more Investment Advisors (IAs) and IA Team and staff, and branch operations with day-to-day administration and provides exceptional client service to support achievement of…
Added 5 days ago
SD
Administrative Assistant (Canada) (1594)
Sharp Decisions
Toronto, ON
- Contract
Proven experience in administrative support, office administration, or a similar support role.
Added 5 days ago
QM
Intermediate Procurement Specialist
Quantum Management Services Ltd.
Ottawa, ON
- $40 CAD / hour
- Temporary
Location: Ottawa, Ontario | Hybrid, minimum two days per week on-site
Added 5 days ago
QM
Réceptionniste / Receptionist
Quantum Management Services Ltd.
Montreal, QC
- $20 to $25 CAD / hour
- Full-time
- High school diploma required (DEP or AEC in office administration considered an asset)
Added 5 days ago
FF
Property Administrator
Frederick Fox
Dorval, QC
- $60,000 to $65,000 CAD / year
- Full-time
…supporting invoice and expense processing, and handling general office…
Added 5 days ago
PA
Administrative Assistant
Peak Associates Limited
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
Support expense reporting, invoice processing, and general office administration.
Added 5 days ago
NF
Senior Contract Manager
NES Fircroft
Saskatoon, SK
- Contract
Manage contract administration and change management processes.
Added 5 days ago
BD
FRONT DESK RECEPTIONIST
Best Deal Graphics & Printing
Toronto, ON
- Full-time
Prior experience in reception, office administration, or customer-facing roles is an asset.
Added 5 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Mistissini, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 5 days ago
TH
Clinic Clerical Assistant (Temporary Full Time)-WT WSIB Hip/Knee Clinic
Trillium Health Partners
Mississauga, ON
- Full-time
…management; patient administrative services, ensures the clerical administration and operation of the patient services department/group of clinics; and performs other duties consistent with…
Added 5 days ago
M
Workblock Planning Officer - 6 Month Contract
Metrolinx
Toronto, ON
- Full-time
Our Rail Corridor Access & Control Office is seeking a Workblock Planning Officer to facilitate the planning and scheduling of complex, multi-disciplinary, multi-million dollar and…
Added 5 days ago
A
Office Services Coordinator
Adecco
Toronto, ON
- $21 to $24 CAD / hour
- Temporary
Office Services Coordinator job opening in Toronto, ON
Added 5 days ago
Medical Secretary/Receptionist
NorWest Community Health Centres
Armstrong, ON
Post-secondary education in Office Administration, Business Administration, or a related field, or an equivalent combination of education, training, and relevant experience.
Added 5 days ago
SG
Purchaser - Swift Current
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 5 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 5 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 5 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Surrey, BC
- Full-time
Added 5 days ago
PH
Clerical Supervisor, Medical Imaging
Provincial Health Services Authority
Vancouver, BC
- Full-time
…recommending changes to supervisor. Identifies inconsistencies in office procedures and develops new work systems by methods such as working together with staff to streamline processes,…

Adecco

Office Services Coordinator

Toronto, ON, Canada

$21 to $24 CAD / hour · Temporary

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Job details

Pay: $21 to $24 CAD / hour
Job type: Temporary
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Office Services Coordinator job opening in Toronto, ON

Temporary for an immediate joiner until December 31, 2026 with potential to extend

Monday to Friday on-site downtown Toronto, 9am – 5pm

Pay Rate: $21-24/hr

We are currently recruiting for an Office and Facility Coordinator to join a professional organization on a temporary basis through the end of the year, with the potential for the assignment to extend.

This is a varied, hands-on role for someone who takes pride in keeping an office organized, welcoming and running smoothly. The successful candidate will be self-driven, flexible and dependable, with the mindset that no task is too big or too small. You will be comfortable taking initiative and confidently managing day-to-day priorities, while also being receptive to direction and jumping in wherever support is needed. If you are someone who notices what needs to be done and simply gets it done, this could be a great fit.

What You'll Be Doing

Office & Facilities Coordination

Welcome visitors, guests and walk-ins and direct inquiries appropriately.
Coordinate meeting room bookings and assist with room setup, technology and post-meeting cleanup.
Monitor shared office spaces to ensure they remain tidy, organized and well supplied.
Coordinate building and facility maintenance requests and follow up on outstanding issues.
Liaise with property management and external service providers regarding office-related matters.
Manage building access credentials and related access requirements.
Coordinate IT support requests for office-wide technology, telephone or connectivity issues.
Monitor office and kitchen supplies, maintain inventory and place orders as required.
Coordinate document shredding and other onsite service providers.
Assist with copier administration and usage reporting.
Handle small day-to-day office needs, from replenishing supplies and keeping reception organized to caring for office plants.

Administrative Support

Receive, sort and distribute incoming mail and prepare outgoing mail.
Open, scan, route and appropriately file correspondence received by the organization.
Monitor designated shared email inboxes and respond or redirect inquiries as appropriate.
Maintain accurate electronic and paper filing systems.
Ensure invoices and other administrative documentation are properly saved and organized.
Provide general administrative support and take on additional tasks as priorities arise.

Meetings & Related Support

Coordinate meeting materials, agendas and documentation for recurring leadership and meetings.
Prepare draft agendas and previous meeting minutes for review.
Distribute meeting packages and supporting materials.
Attend select meetings and prepare draft minutes, including using approved technology tools to assist with transcription and note-taking.
Review AI-generated meeting notes for accuracy and completeness before circulation.
Respond to routine administrative questions from meeting and committee participants.
Maintain organized records of meeting materials and documentation.

What We're Looking For

We're looking for someone who is:

Self-driven and proactive: You don't need to wait to be asked when you see something that needs attention.
Flexible: Priorities can change throughout the day, and you're comfortable adjusting.
Hands-on: No task is too small or too large. You're equally comfortable preparing meeting materials, helping a visitor, coordinating a maintenance request or tidying and restocking supplies.
Confident but coachable: You can take initiative and make things happen while also being comfortable taking direction and following guidelines.
Committed and dependable: People can count on you to follow through.
Organized: You can manage multiple requests, deadlines and administrative details without losing track of the small things.
Service-oriented: You enjoy helping others and creating a positive, professional workplace.
Passionate about making a difference: You take pride in knowing that your work helps the broader team operate effectively.

Why This Opportunity?

This is a great opportunity for someone who enjoys being at the center of office operations and wants a role where every day brings something a little different. You'll have the opportunity to make a difference to a larger group, solve problems, support colleagues and make a visible impact on the day-to-day employee and visitor experience.

Vacancy Status: This posting is for a future vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

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More about this job

Responsibilities

Coordinate daily office and facility operations, including visitor reception, meeting rooms, maintenance requests, building access, supplies, service providers, and office technology support. Provide administrative and meeting support by managing mail and records, organizing meeting materials, preparing draft minutes, and reviewing AI-generated notes.

Requirements

The posting does not specify formal education, certifications, or years of experience. It seeks a dependable, organized, proactive, flexible, and service-oriented person who can manage changing priorities, take initiative, follow direction, and handle a broad range of hands-on office tasks.

Skills

Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Minute Taking
Document Management
Mail Handling
Visitor Services
Inventory Management
Vendor Coordination
Building Access Management
Organization
Time Management
Initiative
Flexibility
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Meeting Agendas
Meeting Minutes
AI-Generated Meeting Notes
Transcription
Document Management
Electronic Filing
Paper Filing
Mail Distribution
Shared Email Inboxes
Meeting Room Setup
Building Access Credentials
Facility Maintenance
Property Management
External Service Providers
IT Support Requests
Office Supplies
Inventory Management
Document Shredding
Copier Administration
Invoice Organization
Visitor Reception

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Office & administration jobs in Canada

Commercial Property Manager

Executive Assistant & Office Manager

Réceptionniste - syndiqué | Receptionist - Union

Unit Clerk - Respiratory Day Program and Psychology Services

Administrative Assistant, Home Care

Administrative Assistant-Bilingual

Administrative Assistant (18 month contract)

Administrative Assistant, Wealth Management, Nesbitt Burns

Administrative Assistant (Canada) (1594)

Intermediate Procurement Specialist

Réceptionniste / Receptionist

Property Administrator

Administrative Assistant

Senior Contract Manager

FRONT DESK RECEPTIONIST

Post Office Assistant - Term

Clinic Clerical Assistant (Temporary Full Time)-WT WSIB Hip/Knee Clinic

Workblock Planning Officer - 6 Month Contract