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Added 15 mins ago
Program and Campus Administrator
Georgian College
ON
We’re seeking a dedicated administrative professional who will play a critical role in overseeing the campuses’ day to day operations, specific programs and liaise with specific community…
Added 15 mins ago
GA
Service Advisor
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Explain recommended services, repairs, pricing, and timelines in a clear and professional manner.
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BD
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Manager - Occupancy Strategy and Recruitment
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Guelph, ON
This position is represented by the agreement between the Professional Staff Association and the University of Guelph
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Ward Clerk
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1. Demonstrated commitment to ongoing professional development.
Added 15 mins ago
Ward Clerk
Health Sciences North
Sudbury, ON
1. Demonstrated commitment to ongoing professional development.
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Program & Project Management Officer (BSS)
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…capacity to support policy, project management and a number of administrative functions to General Managers and operational Services and Branches within the Department, and to support the…
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F
Bilingual Client Relationship Manager
Futurpreneur
Remote, Canada
- $69,000 CAD / year
- Full-time
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Added 15 mins ago
F
Bilingual Client Relationship Manager
Futurpreneur
Remote, Canada
- $69,000 CAD / year
- Full-time
- Remote
Added 15 mins ago
MI
Senior Associate Director, Investor Delivery
MUFG Investor Services
Toronto, ON
- $90,000 to $132,000 CAD / year
- Full-time
· Ensure a smooth and professional client integration experience, fostering positive relationships with all stakeholders.
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Manager Health Services
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Relevant professional regulatory requirements including standards and scope of practice for direct reports.
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Bilingual Night Royal Service Agent (Part Time)
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Clinical Manager, 2E RCC UHN
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ON · ON, Canada
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…other leaders in the Program, and partners in Quality and Risk, Professional Practice and Human…
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Clinic Clerical Assistant (Temporary Full Time)-WT WSIB Hip/Knee Clinic
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Mississauga, ON
- Full-time
…new referrals processing and information management; patient administrative services, ensures the clerical administration and operation of the patient services department/group of clinics;…
Added 30 mins ago
MO
Registered Nurse, Riverview Gardens
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Chatham-Kent, ON · Chatham, ON
- Part-time
Provide nursing care in accordance with the administrative policies, medical director's orders, established standards and recognized nursing principles; this care is provided on a shift…
Added 30 mins ago
UO
Information Officer (Over Night)
University of Ottawa
Ottawa, ON · Stanton Residence
- Full-time
…university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students…
Added 45 mins ago
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Client Services Assistant
University of Victoria
Victoria, BC
- Full-time
…independently within the Campus Security team to ensure efficient and professional service delivery in an environment that aligns with the university's mission of offering a welcoming,…
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UO
Assistant to the Director
University of Victoria
Victoria, BC
- Full-time
This position is the central administrative support role for the School of Social Work and provides dedicated and advanced administrative support to the Director. This position carries out…
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Undergraduate Program Advising Officer
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Victoria, BC
- Full-time
…credentials. AOs also advise on future career direction including professional designations and graduate…
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UO
Counsellor
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- Full-time
As a member of the interdisciplinary Student Wellness team, the Counsellor works collaboratively with the administrative, clinical Counselling and clinical Health teams, as well as those at…
Added 45 mins ago
IG
Bilingual EA & Site Coordinator
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- Full-time
Fully bilingual in French and English, with strong professional speaking, reading, and writing skills. Previous Executive Assistant, senior administrative support, office management or…
Added 45 mins ago
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Sexual Violence Coordinator
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- Full-time
Education: Bachelor's degree in Social Work, Psychology, Gender and Sexuality Studies, Law, or a related field; a Master's degree OR professional certification is an asset.
Added 45 mins ago
MA
Underwriting Assistant (Fixed-Term, 12 Months))
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Canada
- Contract
As an Underwriting Assistant, you will provide essential operational and administrative support to underwriters to ensure accurate, timely, and compliant processing of new and renewal…
Added 45 mins ago
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Coordinator, Occupational Health & Safety ( 1-Year Contract)
Morguard
Mississauga, ON
- Contract
Project Coordination, Administrative & Special Initiatives
Added 45 mins ago
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Office Services Coordinator
Adecco
Toronto, ON
- $21 to $24 CAD / hour
- Temporary
We are currently recruiting for an Office and Facility Coordinator to join a professional organization on a temporary basis through the end of the year, with the potential for the…

Adecco

Office Services Coordinator

Toronto, ON, Canada

$21 to $24 CAD / hour · Temporary

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Job details

Pay: $21 to $24 CAD / hour
Job type: Temporary
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Office Services Coordinator job opening in Toronto, ON

Temporary for an immediate joiner until December 31, 2026 with potential to extend

Monday to Friday on-site downtown Toronto, 9am – 5pm

Pay Rate: $21-24/hr

We are currently recruiting for an Office and Facility Coordinator to join a professional organization on a temporary basis through the end of the year, with the potential for the assignment to extend.

This is a varied, hands-on role for someone who takes pride in keeping an office organized, welcoming and running smoothly. The successful candidate will be self-driven, flexible and dependable, with the mindset that no task is too big or too small. You will be comfortable taking initiative and confidently managing day-to-day priorities, while also being receptive to direction and jumping in wherever support is needed. If you are someone who notices what needs to be done and simply gets it done, this could be a great fit.

What You'll Be Doing

Office & Facilities Coordination

Welcome visitors, guests and walk-ins and direct inquiries appropriately.
Coordinate meeting room bookings and assist with room setup, technology and post-meeting cleanup.
Monitor shared office spaces to ensure they remain tidy, organized and well supplied.
Coordinate building and facility maintenance requests and follow up on outstanding issues.
Liaise with property management and external service providers regarding office-related matters.
Manage building access credentials and related access requirements.
Coordinate IT support requests for office-wide technology, telephone or connectivity issues.
Monitor office and kitchen supplies, maintain inventory and place orders as required.
Coordinate document shredding and other onsite service providers.
Assist with copier administration and usage reporting.
Handle small day-to-day office needs, from replenishing supplies and keeping reception organized to caring for office plants.

Administrative Support

Receive, sort and distribute incoming mail and prepare outgoing mail.
Open, scan, route and appropriately file correspondence received by the organization.
Monitor designated shared email inboxes and respond or redirect inquiries as appropriate.
Maintain accurate electronic and paper filing systems.
Ensure invoices and other administrative documentation are properly saved and organized.
Provide general administrative support and take on additional tasks as priorities arise.

Meetings & Related Support

Coordinate meeting materials, agendas and documentation for recurring leadership and meetings.
Prepare draft agendas and previous meeting minutes for review.
Distribute meeting packages and supporting materials.
Attend select meetings and prepare draft minutes, including using approved technology tools to assist with transcription and note-taking.
Review AI-generated meeting notes for accuracy and completeness before circulation.
Respond to routine administrative questions from meeting and committee participants.
Maintain organized records of meeting materials and documentation.

What We're Looking For

We're looking for someone who is:

Self-driven and proactive: You don't need to wait to be asked when you see something that needs attention.
Flexible: Priorities can change throughout the day, and you're comfortable adjusting.
Hands-on: No task is too small or too large. You're equally comfortable preparing meeting materials, helping a visitor, coordinating a maintenance request or tidying and restocking supplies.
Confident but coachable: You can take initiative and make things happen while also being comfortable taking direction and following guidelines.
Committed and dependable: People can count on you to follow through.
Organized: You can manage multiple requests, deadlines and administrative details without losing track of the small things.
Service-oriented: You enjoy helping others and creating a positive, professional workplace.
Passionate about making a difference: You take pride in knowing that your work helps the broader team operate effectively.

Why This Opportunity?

This is a great opportunity for someone who enjoys being at the center of office operations and wants a role where every day brings something a little different. You'll have the opportunity to make a difference to a larger group, solve problems, support colleagues and make a visible impact on the day-to-day employee and visitor experience.

Vacancy Status: This posting is for a future vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

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More about this job

Responsibilities

Coordinate daily office and facility operations, including visitor reception, meeting rooms, maintenance requests, building access, supplies, service providers, and office technology support. Provide administrative and meeting support by managing mail and records, organizing meeting materials, preparing draft minutes, and reviewing AI-generated notes.

Requirements

The posting does not specify formal education, certifications, or years of experience. It seeks a dependable, organized, proactive, flexible, and service-oriented person who can manage changing priorities, take initiative, follow direction, and handle a broad range of hands-on office tasks.

Skills

Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Minute Taking
Document Management
Mail Handling
Visitor Services
Inventory Management
Vendor Coordination
Building Access Management
Organization
Time Management
Initiative
Flexibility
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Meeting Agendas
Meeting Minutes
AI-Generated Meeting Notes
Transcription
Document Management
Electronic Filing
Paper Filing
Mail Distribution
Shared Email Inboxes
Meeting Room Setup
Building Access Credentials
Facility Maintenance
Property Management
External Service Providers
IT Support Requests
Office Supplies
Inventory Management
Document Shredding
Copier Administration
Invoice Organization
Visitor Reception

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