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Added 1 min ago
Facilities Production Technician (Term)
Emergent Biosolutions
Winnipeg, MB
The above statements are intended to describe the general nature of work performed by those in this job. It is not an exhaustive list of all duties, and other duties may be assigned.
Added 1 min ago
C
Project Coordinator
Chandos
Calgary, AB
- $91,800 to $112,200 CAD / year
- Full-time
Two or more years of experience as a Project Coordinator with a general contractor.
Added 1 min ago
W
General Production (Blown Film)
Winpak
Winnipeg, MB
- Full-time
Winpak Division is currently hiring for the General Production Position based out of Winnipeg on the 12-hour rotating shift. Reporting to the Operator or the Shift Supervisor/Lead hand, the…
Added 1 min ago
TH
Registered Nurse - (Full Time) MH Cardiovascular Operating Room
Trillium Health Partners
ON · ON, Canada
- Full-time
…criteria to register in good standing in the Temporary Class or General Class with the…
Added 1 min ago
TH
Clinical Manager, 2E RCC UHN
Trillium Health Partners
ON · ON, Canada
- Full-time
…RCC site offers high intensity and low intensity rehab for general and post stroke patients. The successful candidate will excel in operational effectiveness; is committed to…
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TH
Clinic Clerical Assistant (Temporary Full Time)-WT WSIB Hip/Knee Clinic
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Mississauga, ON
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Added 1 min ago
EM
Customer Service Representative - Steinbach
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Steinbach, MB
- $18.5 CAD / hour
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Take incoming calls- reservations, rate quotes, general questions and answers, provide information and resolution for customers, other branches, insurance companies, dealerships, repair…
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FS
Shift Leader - Firehouse Subs Quispamsis
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- Full-time
Shift Leaders are responsible for supporting the Restaurant General Manager overseeing a team in all aspects of restaurant operations. They will lead, mentor, and support the restaurant…
Added 1 min ago
MO
Registered Nurse, Riverview Gardens
Municipality of Chatham-Kent
Chatham-Kent, ON · Chatham, ON
- Part-time
Previous general registered nursing experience required
Added 1 min ago
UO
Senior Technologist, Electronic Shop
University of Ottawa
Ottawa, ON · STEM
- Full-time
The work is performed with minimum supervision under general guidelines and requires broad applied knowledge of electronics, scientific instrumentation, laboratory operations, safety…
Added 16 mins ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
…the coordination of day-to-day activities, event support and general office administration, financial and related accounting responsibilities. Duties also include department communications…
Added 16 mins ago
UO
Undergraduate Program Advising Officer
University of Victoria
Victoria, BC
- Full-time
A proven ability to relate effectively with faculty, staff, students, and the general public, with tact, diplomacy and cultural awareness.
Added 16 mins ago
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Territory Manager - Healthcare
Linde
Moncton, NB
- Full-time
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an…
Added 16 mins ago
RN
Project Manager, Nursing Retention and Recruitment
Registered Nurses' Association of Ontario (RNAO)
ON · Ontario, Canada
- Temporary
Added 16 mins ago
RN
Nursing Retention and Recruitment Specialist
Registered Nurses' Association of Ontario (RNAO)
ON · Ontario, Canada
- Temporary
Added 16 mins ago
MA
Underwriting Assistant (Fixed-Term, 12 Months))
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- Contract
…Managers LLC (“Victor”) is one of the world’s largest managing general underwriters with locations in the US, Canada, UK, Netherlands, Germany, Italy, and Australia. It handles more than $4…
Added 16 mins ago
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Student Intern- Client Services (Accountant)
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Responsible for inputting of the day-to-day general ledger transactions, including drafting and input of journal entries, liaising with other departments, accountants, managers, controllers…
Added 16 mins ago
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BILINGUAL - Digital & Cybersecurity Analyst
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- $60 to $70 CAD / hour
- Contract
Assist with incident investigation, endpoint troubleshooting, vulnerability remediation, and general security operations.
Added 16 mins ago
A
Office Services Coordinator
Adecco
Toronto, ON
- $21 to $24 CAD / hour
- Temporary
Provide general administrative support and take on additional tasks as priorities arise.
Added 16 mins ago
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Branch Administrator
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- $50,000 to $55,000 CAD / year
- Full-time
General office maintenance, organization and ordering supplies
Added 16 mins ago
RH
Property Accountant
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- $70,000 to $90,000 CAD / year
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Strong understanding of general accounting processes, including journal entries, payables review, receivables analysis, and financial reporting.
Added 16 mins ago
JI
Application Specialist, ITSM
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Provide 'go live' and post 'go live' support for project and solution in general
Added 16 mins ago
Vocational Rehabilitation Specialist
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Added 16 mins ago
Pharmacy Assistant II - PT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Sydney Indian Reserve No. 28A, NS · Sydney, NS
…roles and market benchmarks. These figures are provided for general comparison purposes only and are not issued or verified by our…
Added 16 mins ago
Assistant Educator - Split Shift Position
Upper Canada Child Care
Georgina, ON
Assistant Educator $20.60 - $23.54/hour (includes General Operating Grant) plus Wage Enhancement Grant (up to $2.00/hr) and Split Shift Premium ($2.00/hr).

Adecco

Office Services Coordinator

Toronto, ON, Canada

$21 to $24 CAD / hour · Temporary

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Job details

Pay: $21 to $24 CAD / hour
Job type: Temporary
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Office Services Coordinator job opening in Toronto, ON

Temporary for an immediate joiner until December 31, 2026 with potential to extend

Monday to Friday on-site downtown Toronto, 9am – 5pm

Pay Rate: $21-24/hr

We are currently recruiting for an Office and Facility Coordinator to join a professional organization on a temporary basis through the end of the year, with the potential for the assignment to extend.

This is a varied, hands-on role for someone who takes pride in keeping an office organized, welcoming and running smoothly. The successful candidate will be self-driven, flexible and dependable, with the mindset that no task is too big or too small. You will be comfortable taking initiative and confidently managing day-to-day priorities, while also being receptive to direction and jumping in wherever support is needed. If you are someone who notices what needs to be done and simply gets it done, this could be a great fit.

What You'll Be Doing

Office & Facilities Coordination

Welcome visitors, guests and walk-ins and direct inquiries appropriately.
Coordinate meeting room bookings and assist with room setup, technology and post-meeting cleanup.
Monitor shared office spaces to ensure they remain tidy, organized and well supplied.
Coordinate building and facility maintenance requests and follow up on outstanding issues.
Liaise with property management and external service providers regarding office-related matters.
Manage building access credentials and related access requirements.
Coordinate IT support requests for office-wide technology, telephone or connectivity issues.
Monitor office and kitchen supplies, maintain inventory and place orders as required.
Coordinate document shredding and other onsite service providers.
Assist with copier administration and usage reporting.
Handle small day-to-day office needs, from replenishing supplies and keeping reception organized to caring for office plants.

Administrative Support

Receive, sort and distribute incoming mail and prepare outgoing mail.
Open, scan, route and appropriately file correspondence received by the organization.
Monitor designated shared email inboxes and respond or redirect inquiries as appropriate.
Maintain accurate electronic and paper filing systems.
Ensure invoices and other administrative documentation are properly saved and organized.
Provide general administrative support and take on additional tasks as priorities arise.

Meetings & Related Support

Coordinate meeting materials, agendas and documentation for recurring leadership and meetings.
Prepare draft agendas and previous meeting minutes for review.
Distribute meeting packages and supporting materials.
Attend select meetings and prepare draft minutes, including using approved technology tools to assist with transcription and note-taking.
Review AI-generated meeting notes for accuracy and completeness before circulation.
Respond to routine administrative questions from meeting and committee participants.
Maintain organized records of meeting materials and documentation.

What We're Looking For

We're looking for someone who is:

Self-driven and proactive: You don't need to wait to be asked when you see something that needs attention.
Flexible: Priorities can change throughout the day, and you're comfortable adjusting.
Hands-on: No task is too small or too large. You're equally comfortable preparing meeting materials, helping a visitor, coordinating a maintenance request or tidying and restocking supplies.
Confident but coachable: You can take initiative and make things happen while also being comfortable taking direction and following guidelines.
Committed and dependable: People can count on you to follow through.
Organized: You can manage multiple requests, deadlines and administrative details without losing track of the small things.
Service-oriented: You enjoy helping others and creating a positive, professional workplace.
Passionate about making a difference: You take pride in knowing that your work helps the broader team operate effectively.

Why This Opportunity?

This is a great opportunity for someone who enjoys being at the center of office operations and wants a role where every day brings something a little different. You'll have the opportunity to make a difference to a larger group, solve problems, support colleagues and make a visible impact on the day-to-day employee and visitor experience.

Vacancy Status: This posting is for a future vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

Apply About employer

More about this job

Responsibilities

Coordinate daily office and facility operations, including visitor reception, meeting rooms, maintenance requests, building access, supplies, service providers, and office technology support. Provide administrative and meeting support by managing mail and records, organizing meeting materials, preparing draft minutes, and reviewing AI-generated notes.

Requirements

The posting does not specify formal education, certifications, or years of experience. It seeks a dependable, organized, proactive, flexible, and service-oriented person who can manage changing priorities, take initiative, follow direction, and handle a broad range of hands-on office tasks.

Skills

Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Minute Taking
Document Management
Mail Handling
Visitor Services
Inventory Management
Vendor Coordination
Building Access Management
Organization
Time Management
Initiative
Flexibility
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Meeting Agendas
Meeting Minutes
AI-Generated Meeting Notes
Transcription
Document Management
Electronic Filing
Paper Filing
Mail Distribution
Shared Email Inboxes
Meeting Room Setup
Building Access Credentials
Facility Maintenance
Property Management
External Service Providers
IT Support Requests
Office Supplies
Inventory Management
Document Shredding
Copier Administration
Invoice Organization
Visitor Reception

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