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Added 6 mins ago
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General Production (Blown Film)
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- Full-time
Added 6 mins ago
TH
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To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca
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Added 6 mins ago
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Municipality of Chatham-Kent
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…Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from…
Added 6 mins ago
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TD
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- Full-time
…may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational…
Added 21 mins ago
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Warehouse Colleague
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Added 21 mins ago
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Territory Manager - Healthcare
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- Full-time
At Linde, the sky is not the limit. If you’re looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we…
Added 21 mins ago
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Senior Manager, Fund Accounting, Private Markets
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- $105,000 to $154,000 CAD / year
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Added 21 mins ago
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Student Intern- Client Services (Accountant)
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Any other job-related duties and/or projects that may be assigned.
Added 21 mins ago
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Added 21 mins ago
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Human Resources Manager
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This is an opportunity for a seasoned HR professional who brings strong labour relations expertise, sound judgement and a practical, solutions-orientated approach. You understand the…
Added 21 mins ago
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- $50 to $55 CAD / hour
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Added 21 mins ago
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Toronto, ON
- $90,000 to $132,000 CAD / year
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Support job hazard analysis and recommend preventative or corrective measures, where necessary.
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Office Services Coordinator
Adecco
Toronto, ON
- $21 to $24 CAD / hour
- Temporary
Office Services Coordinator job opening in Toronto, ON
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Brand Coordinator, Beauty Division
ACI Brands Inc.
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- Full-time
Added 21 mins ago
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Payroll and Benefits Specialist
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Added 21 mins ago
MI
Fund Accountant, Private Markets
MUFG Investor Services
Toronto, ON
- $60,000 to $88,000 CAD / year
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Reporting to the Associate Director, this is a unique opportunity to join a dynamic, fast-growing company in Financial Services. You Will:
Added 21 mins ago
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Warehouse Associate- Early Mornings
UPS
Brantford, ON
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Adecco

Office Services Coordinator

Toronto, ON, Canada

$21 to $24 CAD / hour · Temporary

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Job details

Pay: $21 to $24 CAD / hour
Job type: Temporary
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Office Services Coordinator job opening in Toronto, ON

Temporary for an immediate joiner until December 31, 2026 with potential to extend

Monday to Friday on-site downtown Toronto, 9am – 5pm

Pay Rate: $21-24/hr

We are currently recruiting for an Office and Facility Coordinator to join a professional organization on a temporary basis through the end of the year, with the potential for the assignment to extend.

This is a varied, hands-on role for someone who takes pride in keeping an office organized, welcoming and running smoothly. The successful candidate will be self-driven, flexible and dependable, with the mindset that no task is too big or too small. You will be comfortable taking initiative and confidently managing day-to-day priorities, while also being receptive to direction and jumping in wherever support is needed. If you are someone who notices what needs to be done and simply gets it done, this could be a great fit.

What You'll Be Doing

Office & Facilities Coordination

Welcome visitors, guests and walk-ins and direct inquiries appropriately.
Coordinate meeting room bookings and assist with room setup, technology and post-meeting cleanup.
Monitor shared office spaces to ensure they remain tidy, organized and well supplied.
Coordinate building and facility maintenance requests and follow up on outstanding issues.
Liaise with property management and external service providers regarding office-related matters.
Manage building access credentials and related access requirements.
Coordinate IT support requests for office-wide technology, telephone or connectivity issues.
Monitor office and kitchen supplies, maintain inventory and place orders as required.
Coordinate document shredding and other onsite service providers.
Assist with copier administration and usage reporting.
Handle small day-to-day office needs, from replenishing supplies and keeping reception organized to caring for office plants.

Administrative Support

Receive, sort and distribute incoming mail and prepare outgoing mail.
Open, scan, route and appropriately file correspondence received by the organization.
Monitor designated shared email inboxes and respond or redirect inquiries as appropriate.
Maintain accurate electronic and paper filing systems.
Ensure invoices and other administrative documentation are properly saved and organized.
Provide general administrative support and take on additional tasks as priorities arise.

Meetings & Related Support

Coordinate meeting materials, agendas and documentation for recurring leadership and meetings.
Prepare draft agendas and previous meeting minutes for review.
Distribute meeting packages and supporting materials.
Attend select meetings and prepare draft minutes, including using approved technology tools to assist with transcription and note-taking.
Review AI-generated meeting notes for accuracy and completeness before circulation.
Respond to routine administrative questions from meeting and committee participants.
Maintain organized records of meeting materials and documentation.

What We're Looking For

We're looking for someone who is:

Self-driven and proactive: You don't need to wait to be asked when you see something that needs attention.
Flexible: Priorities can change throughout the day, and you're comfortable adjusting.
Hands-on: No task is too small or too large. You're equally comfortable preparing meeting materials, helping a visitor, coordinating a maintenance request or tidying and restocking supplies.
Confident but coachable: You can take initiative and make things happen while also being comfortable taking direction and following guidelines.
Committed and dependable: People can count on you to follow through.
Organized: You can manage multiple requests, deadlines and administrative details without losing track of the small things.
Service-oriented: You enjoy helping others and creating a positive, professional workplace.
Passionate about making a difference: You take pride in knowing that your work helps the broader team operate effectively.

Why This Opportunity?

This is a great opportunity for someone who enjoys being at the center of office operations and wants a role where every day brings something a little different. You'll have the opportunity to make a difference to a larger group, solve problems, support colleagues and make a visible impact on the day-to-day employee and visitor experience.

Vacancy Status: This posting is for a future vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

Apply About employer

More about this job

Responsibilities

Coordinate daily office and facility operations, including visitor reception, meeting rooms, maintenance requests, building access, supplies, service providers, and office technology support. Provide administrative and meeting support by managing mail and records, organizing meeting materials, preparing draft minutes, and reviewing AI-generated notes.

Requirements

The posting does not specify formal education, certifications, or years of experience. It seeks a dependable, organized, proactive, flexible, and service-oriented person who can manage changing priorities, take initiative, follow direction, and handle a broad range of hands-on office tasks.

Skills

Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Minute Taking
Document Management
Mail Handling
Visitor Services
Inventory Management
Vendor Coordination
Building Access Management
Organization
Time Management
Initiative
Flexibility
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Meeting Agendas
Meeting Minutes
AI-Generated Meeting Notes
Transcription
Document Management
Electronic Filing
Paper Filing
Mail Distribution
Shared Email Inboxes
Meeting Room Setup
Building Access Credentials
Facility Maintenance
Property Management
External Service Providers
IT Support Requests
Office Supplies
Inventory Management
Document Shredding
Copier Administration
Invoice Organization
Visitor Reception

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