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Added 1 min ago
OT
Structural Design Coordinator
Ontario Transit Group
Toronto, ON
- Full-time
The Construction Technical Office (CTO) Design Coordinator will act as the primary liaison between the Construction and Design teams, supporting the resolution of structural design issues…
Added 1 min ago
FB
Marketing Coordinator - Community Engagement - Contract
Farm Boy Inc.
Mississauga, ON
- From $55,000 CAD / year
- Contract
Coordinate all aspects of event execution, including: mascot appearances, on-site activations, sampling programs, merchandise, and giveaways, ensuring resources and deliverables are…
Added 1 min ago
AH
Program Coordinator - Respite
Acclaim Health
Oakville, ON
- Full-time
Acclaim Health announces the availability of a Full-Time Program Coordinator – Respite position to work at Patty’s Place (located at 2250 Speers Road). This position will work Monday-Friday…
Added 16 mins ago
BC
Bed Allocator
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 16 mins ago
BP
Logistics Coordinator
Brinlow Partners
Vancouver, BC
- Full-time
Logistics Coordinator - Turn Plans Into Progress
Added 31 mins ago
BP
Facilities Coordinator
Broadstreet Properties LTD
AB
- Full-time
…supporting others to achieve a common goal? As the Facilities Coordinator, you will be responsible for coordinating and reporting on general building and property maintenance assignments…
Added 1 hour ago
C
Project Coordinator
Chandos
Calgary, AB
- $91,800 to $112,200 CAD / year
- Full-time
The Project Coordinator is responsible to organize, administer and control project activities, under the direction and supervision of a Project Manager. The Project Coordinator will support…
Added 1 hour ago
M
Project Coordinator, Northern Corridors Stouffville
Metrolinx
Toronto, ON
- Full-time
The Capital Project Delivery Group is hiring a Project Coordinator for its Northern Corridors Stouffville office. Under the guidance of the Manager, Project Delivery, you will support major…
Added 1 hour ago
A
Construction Coordinator
Arcadis
Toronto, ON
- Full-time
Arcadis is looking for a Construction Site Coordinator to provide on-site leadership, day-to-day supervision, and logistical coordination for assigned work packages. The role supports…
Added 1 hour ago
IG
Bilingual EA & Site Coordinator
Insight Global
Montreal, QC
- Full-time
Insight Global is seeking a Bilingual Executive Assistant & Site Coordinator. The successful individual will provide high-level executive support while serving as a key point of…
Added 1 hour ago
A
Office Services Coordinator
Adecco
Toronto, ON
- $21 to $24 CAD / hour
- Temporary
Office Services Coordinator job opening in Toronto, ON
Added 2 hours ago
GT
Junior Sales and Service Coordinator
Groupe Techno-Contact
QC · South Shore, QC
- Full-time
Role Description The Junior Sales and Service Coordinator is a full-time, on-site role based in St.Hubert, QC. This role supports the Elite sales team and service operations by coordinating…
Added 2 hours ago
WB
Events Coordinator
Whistler Blackcomb
Whistler, BC
- Temporary
As an Event Coordinator, you’ll support and lead the planning, organization, and execution of on-mountain races and sporting events. This role focuses on both office-based administrative…
Added 2 hours ago
PH
Project Coordinator, Slocan Site Redevelopment Project
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Project Coordinator reports to the Director, Implementation, and will support the new Slocan Site Redevelopment Project requirements as it gets designed and delivered. The role is…
Added 2 hours ago
PH
Coordinator, Human Resources
Provincial Health Services Authority
Vancouver, BC
- Full-time
…safety is inherent in all aspects of this position. The Project Coordinator, Health Promotion is responsible for researching, coordinating, implementing, maintaining, marketing and…
Added 3 hours ago
CH
Registered Nurse
Covenant Health Canada
Bonnyville, AB
- Part-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 3 hours ago
CH
Registered Nurse
Covenant Health Canada
AB · Edmonton, AB
- Part-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 3 hours ago
TH
Pain Management Coordinator | Part-time| M-Site -Acute Pain Management Service
Trillium Health Partners
ON · ON, Canada
- Part-time
Position: Pain Management Coordinator- M Acute Pain Management Service (RN)
Added 3 hours ago
CH
Registered Nurse
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…progress and patient/resident response. Acting as an advocate, coordinator and liaison for the patient/resident, the RN identifies needs and sets priorities in collaboration with the…
Added 3 hours ago
IR
Registered Nurse, Immunization Clinic
Interlake-Eastern Regional Health Authority
Clanwilliam, MB · West Interlake, MB
- Full-time
Site: Interlake-Eastern Regional Health Authority - To Be Determined
Added 3 hours ago
SH
Home Care Attendant
Shared Health-Soins Communs
Dauphin, MB
- Internship
Site: Prairie Mountain Health - Home Care Program
Added 3 hours ago
SH
Diagnostic Imaging Processing Clerk
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Coordinator, Manager, Director or designate in the Diagnostic Services portfolio, and while demonstrating a commitment to the Mission, Values and…
Added 4 hours ago
SH
Home Care Attendant
Shared Health-Soins Communs
Neepawa, MB
- Internship
Site: Prairie Mountain Health - Home Care Program
Added 4 hours ago
SH
Project Coordinator Capital Planning
Shared Health-Soins Communs
Brandon, MB
- Full-time
Site: Prairie Mountain Health - Brandon Regional Health Centre
Added 4 hours ago
DR
Senior Construction Project Manager
DMC Recruitment Group
Vancouver, BC
- Full-time
…work closely with the designers, construction manager, project coordinator, and the management team on small to large scale projects. The ideal candidate will have worked as a construction…

Adecco

Office Services Coordinator

Toronto, ON, Canada

$21 to $24 CAD / hour · Temporary

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Job details

Pay: $21 to $24 CAD / hour
Job type: Temporary
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Office Services Coordinator job opening in Toronto, ON

Temporary for an immediate joiner until December 31, 2026 with potential to extend

Monday to Friday on-site downtown Toronto, 9am – 5pm

Pay Rate: $21-24/hr

We are currently recruiting for an Office and Facility Coordinator to join a professional organization on a temporary basis through the end of the year, with the potential for the assignment to extend.

This is a varied, hands-on role for someone who takes pride in keeping an office organized, welcoming and running smoothly. The successful candidate will be self-driven, flexible and dependable, with the mindset that no task is too big or too small. You will be comfortable taking initiative and confidently managing day-to-day priorities, while also being receptive to direction and jumping in wherever support is needed. If you are someone who notices what needs to be done and simply gets it done, this could be a great fit.

What You'll Be Doing

Office & Facilities Coordination

Welcome visitors, guests and walk-ins and direct inquiries appropriately.
Coordinate meeting room bookings and assist with room setup, technology and post-meeting cleanup.
Monitor shared office spaces to ensure they remain tidy, organized and well supplied.
Coordinate building and facility maintenance requests and follow up on outstanding issues.
Liaise with property management and external service providers regarding office-related matters.
Manage building access credentials and related access requirements.
Coordinate IT support requests for office-wide technology, telephone or connectivity issues.
Monitor office and kitchen supplies, maintain inventory and place orders as required.
Coordinate document shredding and other onsite service providers.
Assist with copier administration and usage reporting.
Handle small day-to-day office needs, from replenishing supplies and keeping reception organized to caring for office plants.

Administrative Support

Receive, sort and distribute incoming mail and prepare outgoing mail.
Open, scan, route and appropriately file correspondence received by the organization.
Monitor designated shared email inboxes and respond or redirect inquiries as appropriate.
Maintain accurate electronic and paper filing systems.
Ensure invoices and other administrative documentation are properly saved and organized.
Provide general administrative support and take on additional tasks as priorities arise.

Meetings & Related Support

Coordinate meeting materials, agendas and documentation for recurring leadership and meetings.
Prepare draft agendas and previous meeting minutes for review.
Distribute meeting packages and supporting materials.
Attend select meetings and prepare draft minutes, including using approved technology tools to assist with transcription and note-taking.
Review AI-generated meeting notes for accuracy and completeness before circulation.
Respond to routine administrative questions from meeting and committee participants.
Maintain organized records of meeting materials and documentation.

What We're Looking For

We're looking for someone who is:

Self-driven and proactive: You don't need to wait to be asked when you see something that needs attention.
Flexible: Priorities can change throughout the day, and you're comfortable adjusting.
Hands-on: No task is too small or too large. You're equally comfortable preparing meeting materials, helping a visitor, coordinating a maintenance request or tidying and restocking supplies.
Confident but coachable: You can take initiative and make things happen while also being comfortable taking direction and following guidelines.
Committed and dependable: People can count on you to follow through.
Organized: You can manage multiple requests, deadlines and administrative details without losing track of the small things.
Service-oriented: You enjoy helping others and creating a positive, professional workplace.
Passionate about making a difference: You take pride in knowing that your work helps the broader team operate effectively.

Why This Opportunity?

This is a great opportunity for someone who enjoys being at the center of office operations and wants a role where every day brings something a little different. You'll have the opportunity to make a difference to a larger group, solve problems, support colleagues and make a visible impact on the day-to-day employee and visitor experience.

Vacancy Status: This posting is for a future vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

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More about this job

Responsibilities

Coordinate daily office and facility operations, including visitor reception, meeting rooms, maintenance requests, building access, supplies, service providers, and office technology support. Provide administrative and meeting support by managing mail and records, organizing meeting materials, preparing draft minutes, and reviewing AI-generated notes.

Requirements

The posting does not specify formal education, certifications, or years of experience. It seeks a dependable, organized, proactive, flexible, and service-oriented person who can manage changing priorities, take initiative, follow direction, and handle a broad range of hands-on office tasks.

Skills

Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Minute Taking
Document Management
Mail Handling
Visitor Services
Inventory Management
Vendor Coordination
Building Access Management
Organization
Time Management
Initiative
Flexibility
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Office Coordination
Facilities Coordination
Administrative Support
Meeting Coordination
Meeting Agendas
Meeting Minutes
AI-Generated Meeting Notes
Transcription
Document Management
Electronic Filing
Paper Filing
Mail Distribution
Shared Email Inboxes
Meeting Room Setup
Building Access Credentials
Facility Maintenance
Property Management
External Service Providers
IT Support Requests
Office Supplies
Inventory Management
Document Shredding
Copier Administration
Invoice Organization
Visitor Reception

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