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Adecco

Personal Assistant

Markham, ON, Canada

Pay: $80,000 to $100,000 CAD / year
Job type: Full-time
Apply by: Oct 24, 2026
Experience: 5+ years of experience supporting Chairman, CEO, entrepreneurs, family offices, or high-net-worth individuals.
Posting language: English
Posted: Sep 24, 2026

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Original job description

Executive / Personal Assistant

Markham, ON (404 & Steeles Area)

Permanent, Full-Time | 40 hours per week, flexible to overtime as required

Salary: $80,000 - $100,000 + benefits

Are you a highly organized, resourceful professional who thrives in a dynamic environment where every day is different? We are seeking an experienced Personal Assistant to support a senior executive involved in business ventures, special projects, community initiatives, events, and private affairs.

This unique role combines executive support, project coordination, event management, travel logistics, and occasional property and personal affairs management. The successful candidate will become a trusted partner who can anticipate needs, manage competing priorities, and execute with discretion and professionalism.

About the Opportunity

Working closely with the Chairman/CEO/President, you will oversee a variety of projects and initiatives spanning personal and business operations, philanthropic/charitable activities, community engagement, and special events. This role offers significant variety and exposure to high-profile projects and stakeholders. The position is primarily Monday to Friday; however, flexibility is required to support occasional evening and weekend events.

Key Responsibilities

Events, Community & Philanthropic Initiatives

Support the planning and execution of corporate, charitable, fundraising, and social events.
Coordinate logistics with venues, vendors, sponsors, guests, and third-party representatives.
Assist with high-profile events requiring exceptional attention to detail and discretion.
Manage invitations, guest lists, schedules, and event follow-up activities.

Property & Personal Affairs Coordination

Coordinate residential property maintenance, repairs, and service providers.
Liaise with contractors, trades, and household vendors to ensure work is completed efficiently.
Schedule appointments, oversee service visits, and occasionally be present during maintenance or repair work.
Assist with personal administrative matters and family-related logistics as required.

Travel & Executive Logistics

Coordinate domestic and international travel arrangements, itineraries, accommodations, and transportation.
Accompany the executive on business travel when required.
Manage travel-related schedules, meetings, and event logistics.

Executive & Special Project Support

Manage and coordinate multiple projects from planning through execution.
Prepare presentations, reports, meeting materials, and correspondence.
Track timelines, deliverables, and stakeholder commitments.
Liaise with internal teams, consultants, vendors, and external partners.
Provide administrative and operational support to ensure projects remain on schedule.

Qualifications

5+ years of experience supporting Chairman, CEO, entrepreneurs, family offices, or high-net-worth individuals.
Exceptional organizational and project management abilities.
Strong communication and relationship-building skills.
Advanced proficiency in Microsoft Office Suite and digital collaboration tools.
Proven ability to manage multiple priorities with minimal supervision.
Strong judgment, problem-solving skills, and attention to detail.
Demonstrated professionalism, discretion, and confidentiality.

Preferred Experience

Executive Assistant or Chief of Staff-type responsibilities.
Event planning and VIP guest coordination.
Travel planning and itinerary management.
Real estate, development, property management, or household management coordination.
Supporting charitable foundations, community organizations, or special events.

Additional Requirements

Valid Ontario driver's license and reliable transportation.
Comfortable travelling and occasionally accompanying the executive on business trips (local, national, international).
Ability to work occasional evenings and weekends to support events and special initiatives.
Professional presence and confidence interacting with senior leaders, community stakeholders, vendors, and VIP guests.

What We're Looking For

The ideal candidate is:

Highly proactive and solution-oriented
Adaptable and comfortable with changing priorities
Exceptionally organized and detail-focused
Discreet, trustworthy, and professional
Able to balance executive support and personal support with hands-on project execution
Comfortable operating in both professional and personal affairs environments

If you enjoy variety, thrive in fast-paced environments, and are looking for a career opportunity that offers exposure to impactful projects, executive leadership, and community initiatives, we would love to hear from you.

Vacancy Status: This posting is for an existing vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

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More about this job

Responsibilities

Coordinate executive and personal support, special projects, travel, property-related matters, and corporate, charitable, and social events. Prepare materials and correspondence, track project commitments, and liaise with internal teams, vendors, guests, and external stakeholders.

Requirements

Requires at least five years of experience supporting senior executives, entrepreneurs, family offices, or high-net-worth individuals, along with strong organizational, project management, communication, and problem-solving abilities. Candidates must demonstrate discretion and confidentiality, have advanced Microsoft Office and digital collaboration skills, hold a valid Ontario driver's license with reliable transportation, and be available for occasional travel, evenings, and weekends.

Skills

Organization
Project Management
Communication
Relationship Building
Microsoft Office
Digital Collaboration Tools
Multitasking
Problem-Solving
Attention To Detail
Discretion
Event Planning
Travel Coordination
Stakeholder Management
Presentation Preparation
Confidentiality

Benefits

Benefits (unspecified)

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Personal Assistance
Project Coordination
Event Management
Fundraising
Philanthropy
Community Engagement
Property Maintenance
Household Management
Travel Logistics
Domestic Travel
International Travel
Itinerary Management
Microsoft Office Suite
Digital Collaboration Tools
Presentations
Reports
Meeting Materials
Correspondence
Stakeholder Coordination
Vendor Management
VIP Guest Coordination
Confidentiality
Real Estate
Community Development
Urban Planning

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