Supply Chain Management Analyst

SCM Analyst

Location: Calgary, AB

Term: 1-Year Contract (with potential for extension)

Schedule: Monday to Friday

About the Role

Reporting to the Manager, SCM Projects, the SCM Contracts Advisor is responsible for the day-to-day administration of assigned project contracts following contract award. This role supports contract onboarding, supplier performance management, change management, cost tracking, documentation control, issue resolution, and contract close-out activities.

The SCM Contracts Advisor works closely with Supply Chain Management (SCM), Project Management Teams (PMT), Construction Management Teams (CMT), suppliers, and other project stakeholders to ensure contract activities are effectively coordinated, documented, and executed in accordance with established processes. Depending on business requirements and workload, the role may also support or lead end-to-end sourcing activities from bid preparation through contract award.

Responsibilities

• Administer assigned project contracts in accordance with company policies, procedures, contract terms, approval requirements, and records management standards.
• Review awarded contracts and supporting documentation to understand scope, commercial and legal requirements, deliverables, reporting obligations, cost controls, schedules, and change management processes.
• Establish and maintain contract files, change logs, contact lists, trackers, and supporting documentation.
• Coordinate supplier onboarding activities and contract kick-off meetings with project stakeholders.
• Prepare and maintain meeting agendas, minutes, action logs, approval packages, and contract records.
• Coordinate supplier performance and progress review meetings, documenting actions, risks, issues, and follow-up requirements.
• Monitor supplier performance against contractual obligations, project milestones, cost targets, schedules, and key performance indicators.
• Manage requests for information, contract amendments, change orders, and other contractual modifications, ensuring proper review, approval, execution, and record keeping.
• Track contract values, commitments, forecasts, purchase orders, expenditures, and other cost-related information while identifying and resolving discrepancies.
• Collaborate with suppliers and internal stakeholders to address commercial, contractual, cost, schedule, and performance-related issues.
• Escalate risks, issues, and concerns to appropriate stakeholders when required.
• Coordinate contract close-out activities, including final documentation, supplier evaluations, completion requirements, and file closure.
• Support or execute sourcing activities as required, including bid package preparation, competitive bid events, bidder communications, evaluations, negotiations, award recommendations, approvals, and contract awards.
• Maintain accurate sourcing and contracting records within applicable systems.
• Perform other related duties as assigned.

Qualifications

• Legally entitled to work in Canada.
• Post-secondary education in Supply Chain Management, Business, Engineering, Construction Management, or a related discipline. An equivalent combination of education and experience may be considered.
• Minimum 5 years of experience in contracts, procurement, supply chain, or project support roles, including post-award contract administration.
• Experience supporting sourcing events, bid evaluations, contract amendments, supplier performance management, and contract close-out activities.
• Working knowledge of contract administration, sourcing processes, commercial practices, and contract terms and conditions.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with ERP systems, e-sourcing platforms, contract management systems, document management systems, or electronic signature platforms is considered an asset.
• Experience supporting capital projects, construction projects, or field operations is considered an asset.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• Excellent communication, interpersonal, and stakeholder management skills.
• Demonstrated ability to analyze information, identify risks, exercise sound judgment, and resolve issues effectively.
• Ability to work independently and collaboratively in a fast-paced project environment.

This position requires a highly organized and detail-oriented professional who can effectively manage contract administration activities while building strong relationships with internal stakeholders and suppliers.