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Added 1 month ago
Reception & Office Assistant
HealthCareersInSask.ca
Hafford, SK
Job Description: Operates switchboard, directs calls, responds to codes and alarms and provides information. Provides reception, registration, admission, discharge and clerical services.
Added 1 month ago
FV
Administrative Clerk-F/T (Abbotsford)-1931
Fraser Valley Aboriginal Children and Family Services Society
Abbotsford, BC
- Full-time
Valid BC driver’s license required
Added 1 month ago
BC
Receptionist, Office Services (On site)
BFL CANADA
Montreal, QC
- Full-time
As a Receptionist, Offices Services, you will be responsible for managing and organizing the reception desk and e-mail, while informing the team of customer arrivals.
Added 1 month ago
SS
Sask Sport - Trust Fund Administrative Assistant
Sask Sport
Regina, SK
- Full-time
Sask Sport – Trust Fund Administrative Assistant
Added 1 month ago
SN
185-26-4 Administrative Assistant, Animal Wellness
Six Nations
Ohsweken, ON
- Full-time
Administrative Assistant, Animal Wellness – 185-26-4
Added 1 month ago
TH
Clinic Clerical Assistant (Temporary Full-Time) - CVH PRCC Referral Office
Trillium Health Partners
Mississauga, ON
- Full-time
The Clinic Clerical Assistant provides clerical support for reception; new referrals processing and information management; and patient administrative services and performs other duties…
Added 1 month ago
PR
Administrative Assistant, Business Development
Prince Rupert Port Authority
Vancouver, BC
- Full-time
Reporting to the Assistant VP, Business Development, the Administrative Assistant, Business Development is responsible for the efficient operation of the Prince Rupert Port Authority’s…
Added 1 month ago
EP
Administrative assistant
Elby Professional Recruitment Inc
Onward Willow, ON
- $21 to $25 CAD / hour
- Full-time
- On-site
 Our client is seeking a Receptionist/Administrative Assistant to support the day-to-day operations of the office by providing reception, administrative, and…
Added 1 month ago
A
Medical office assistant
ADECCO
Toronto, ON
- $20 to $25 CAD / hour
- Part-time
- On-site
…organized in a fast-paced setting</li><li>Support day-to-day reception and front-office operations</li></ul> What We're Looking For<ul><li>Previous…
Added 1 month ago
HH
Saint John Medical Laboratory Assistant/Phlebotomist (3041) PCN 9250990
Horizon Health Network
Saint John, NB
- Temporary
Must have successfully challenged the Canadian Society for Medical Laboratory Science Medical Laboratory Assistant exam
Added 1 month ago
WL
Administrative Assistant
Welch LLP
Toronto, ON
- Full-time
Please note this role is fully-on site (5 days per week in our downtown Toronto)
Added 1 month ago
AG
Executive Administrative Assistant
Adelphi Group
Toronto, ON
- Full-time
The Executive Assistant provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an effective…
Added 1 month ago
Guest Services Assistant (Museums)
Region of Waterloo
Kitchener, ON
Performs customer service, reception, café, and gift shop duties at museums.
Added 1 month ago
FO
Communications & Administrative Assistant
Federation of PEI Municipalities
Charlottetown, PE
- Full-time
Provide planned office and reception coverage and other routine administrative assistance to the Executive Assistant and Office Manager.
Added 1 month ago
GI
Office Services Assistant
Green Infrastructure Partners
Markham, ON · Headquarters, Markham, ON
- Full-time
Reporting to the Executive Assistant, the Office Services Assistant plays a key role in maintaining a clean, organized, and welcoming office environment. This position supports the…
Added 1 month ago
AC
Patient care coordinator
Active Care Health
Kelowna, BC
- $21 to $26 CAD / hour
- Full-time
- On-site
…multiple tasks and projects at once. *Primary Duties:* * Regular administration and reception duties - register patients, answering phone calls and emails, general correspondence, medical…
Added 1 month ago
US
Recruitment and Admissions Assistant
UBC Sauder School of Business
Vancouver, BC
- $4,582 CAD / month
- Contract
The Recruitment and Admissions Assistant provides front-line assistance and information to current and prospective students for undergraduate and professional graduate certificate, diploma…
Added 1 month ago
UO
Faculty Administrative Assistant, Research and Administrative Services
University of Calgary
Calgary, AB
- Full-time
The Research & Administrative Services in the Faculty of Science is currently seeking a Full-time Limited Term Faculty Administrative Assistant for approximately 6 months.
Added 1 month ago
SH
Bilingual Client Services & Office Assistant
Senior Helpers – Richmond, BC
Richmond, BC
- Part-time
Provide reception coverage, answer calls, and assist with office administration.
Added 1 month ago
JT
Program Assistant, Job ID #5051
JVS Toronto
Toronto, ON
- Full-time
Provide front desk/reception duties and customer service to clients, employers, and visitors
Added 1 month ago
TU
Recruitment and Admissions Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
The Recruitment and Admissions Assistant provides front-line assistance and information to current and prospective students for undergraduate and professional graduate certificate, diploma…
Added 1 month ago
UO
Recruitment and Admissions Assistant
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $4,582 to $4,816 CAD / month
- Full-time
The Recruitment and Admissions Assistant provides front-line assistance and information to current and prospective students for undergraduate and professional graduate certificate, diploma…
Added 1 month ago
Reception & Office Assistant
HealthCareersInSask.ca
Melville, SK
Job Description: Operates switchboard, directs calls, responds to codes and alarms and provides information. Provides reception, registration, admission, discharge and clerical services.
Added 1 month ago
D
Administration and Commissary Coordinator - Remote Camp
Dexterra
Edmonton, AB
- Up to $23 CAD / hour
- Full-time
Travel to multiple sites, including fly-in/fly-out locations · Fly-in/fly-out arrangement; shared accommodations and meals provided while on-site
Added 1 month ago
Senior Primary Care Assistant - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
As a member of the Primary Care Team and reporting to the respective Manager, the Senior Primary Care Assistant is responsible for the coordination of the Primary Care Assistants,…

Adelphi Group

Executive Administrative Assistant

Toronto, ON, Canada

Full-time

Apply on interpublic.wd5.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Sep 1, 2026

Original job description

Agency:

Omnicom Media

Job Function:

Business Support

Job Subfunction:

Executive and Administration Support

Job Description:

LOCATION: Toronto - Hybrid 3 days a week in the office Tuesday – Thursday and more as needed. Monday & Friday will be remote.

Position Summary
The  Executive  Assistant  provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an effective communicator and are comfortable interacting with team members, clients, and vendors at all levels in the business. You’re a consummate team player, able to build great relationships across the organization, and create a welcoming atmosphere for guests. You possess strong problem-solving skills, take ownership and pride in seeing your work through to completion, and are always one step ahead of your executives’ needs.

Key  Responsibilities

Executive  Management

Executive calendar management, ensuring their day runs smoothly
Manage Executive travel bookings, and expense management through Concur
Support executives with meeting room requests; help teams navigate any
booking conflicts as needed

Office  Management

Manage repairs, cleaning services and building upkeep
Ordering and maintaining office supplies
Presence at reception on assigned floor, greeting guests and facilitating office requirements of the day
Coordinate internal agency events that contribute to agency culture
Responsible for building decks and driving presentations for agency townhalls.
Support team members with courier requests, providing direction and information.

Clients

Prep for client meetings in the office. Includes ensuring that boardrooms are booked and prioritizing their needs while onsite.
Assist with any catering requests for meetings as needed

Desired Skills & Experience

Previous experience in an administrative role, supporting senior leadership
Proven experience working in a professional manner: ability to handle sensitive information with a high degree of confidentiality
Interpersonal and organizational skills with an ability to maintain confidentiality
Ability to work with minimal supervision and direction within a fast-paced, deadline- oriented environment
Ability to interact professionally and positively with all levels of employees and clients
Demonstrated aptitude to prioritize tasks based on comparative importance and urgency
Attention to detail and demonstrated ability to provide a high level of accuracy
Solid judgment and decision-making ability
Proficiency in expense management, travel coordination and office administration
Attention to detail and a team player
Indepth knowledge and proficiency in the use of Microsoft Office, including but not limited to Word, Excel, PowerPoint, Teams, and SharePoint

This is an active vacancy. We are currently hiring for this role and reviewing applications on an ongoing basis.

Expected Salary: $55,000 - $65,000

Omnicom Media is providing the compensation range that the company is willing to pay for this position based on the successful applicant’s education, experience, knowledge, skills and abilities. In addition, Omnicom Media provides rewarding offerings such as:

Generous paid time off with a minimum of 37 paid days off including vacation and monthly wellness days. We also have four-day long weekends, half-day summer Fridays, and meeting-free Friday afternoons year-round.
A flexible hybrid work model that works for you.
A focus on personal development with formal training opportunities, including mental health training and inclusion education for everyone.
A chance to be part of and grow within a global network of agencies.
The opportunity to contribute to our company culture by joining one of our many community-based employee groups, such as Black Employee Network, Girls on Fire, Hispanic or Latinx Alliance, Neuro Network, Pan-Asian Network, and Rainbow Lounge.

Omnicom is an equal opportunity employer, committed to providing equal employment opportunities to all employees and applicants without regard to race, colour, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, disability, or any other basis prohibited by applicable federal, provincial, or municipal law. If you require an accommodation in any aspect of the selection process, please reach out to canadatalent@mbww.com

$55,000 - $65,000

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us - we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/

Apply on interpublic.wd5.myworkdayjobs.com About employer

More about this job

Responsibilities

The Executive Administrative Assistant provides professional administrative support to multiple executives, including calendar management, travel bookings, and expense reporting. Additionally, the role involves office management duties such as reception coverage, facility maintenance, and coordinating internal agency events.

Requirements

Candidates must have previous experience in an administrative role supporting senior leadership and possess strong interpersonal and organizational skills. Proficiency in Microsoft Office and the ability to handle sensitive information with high confidentiality are essential requirements.

Skills

Calendar management
Travel coordination
Expense management
Office administration
Communication
Problem-solving
Confidentiality
Microsoft Office
Word
Excel
PowerPoint
Teams
SharePoint
Event coordination
Presentation building
Customer service

Benefits

Paid time off
Vacation
Monthly wellness days
Four-day long weekends
Half-day summer Fridays
Meeting-free Friday afternoons
Flexible hybrid work model
Formal training opportunities
Mental health training
Inclusion education
Employee groups

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Office Management
Concur
Calendar Management
Travel Coordination
Expense Management
Microsoft Office
SharePoint
Reception
Event Coordination
Client Relations
Hybrid Work
Professionalism
Confidentiality
Data Privacy
Agency Support
Townhall Presentations
Facility Maintenance
Vendor Management

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Work requirements

Jobs in Canada