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Added 4 mins ago
Corporate - Commercial Lines - Commercial Account Manager
OTIP Group of Companies (OTIP, Orbit, Curo)
Waterloo, ON
The Commercial Account Manager serves as the lead relationship manager and trusted risk advisor for a portfolio of complex commercial clients. This role is responsible for developing and…
Added 4 mins ago
JT
Inside Sales Representative
JM Test Systems
Richmond, BC
- Full-time
Join our team at JM Tests Calibration Laboratory as a Customer Service Advisor where your energy and people skills will truly shine! We're looking for a delightful, energetic individual who…
Added 4 mins ago
JT
Outside Sales Representative
JM Test Systems
Richmond, BC
- Full-time
Join our team at JM Tests Calibration Laboratory as a Customer Service Advisor where your energy and people skills will truly shine! We're looking for a delightful, energetic individual who…
Added 4 mins ago
JT
Outside Sales Representative
JM Test Systems
Calgary, AB
- Full-time
Join our team at JM Tests Calibration Laboratory as a Customer Service Advisor where your energy and people skills will truly shine! We're looking for a delightful, energetic individual who…
Added 4 mins ago
JT
Inside Sales Representative
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- Full-time
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Added 4 mins ago
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Inside Sales Representative
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- Full-time
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YR
Elementary Long Term Occasional (LTO) 100% Grade 5/6 Homeroom
York Region District School Board
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- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 4 mins ago
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Secondary Long Term Occasional (LTO) 100% Grade 9&10 Technological Education (TAS1O1, TGJ1O1, TGJ2O1)
York Region District School Board
Markham, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 4 mins ago
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York Region District School Board
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- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
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Secondary Long Term Occasional (LTO) 100% 2 Sections of Grade 10 Business (BEP2O) and 1 Section Grade 10 Business French Immersion(BEP2OF)
York Region District School Board
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Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 4 mins ago
YR
Secondary Long Term Occasional (LTO)/100 % Grade 11 Biology and Grade9 Phys. Ed (Girls).
York Region District School Board
Richmond Hill, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 34 mins ago
NB
Wealth Associate
National Bank of Canada
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- Full-time
…Reporting to the regional manager, you will team up with a wealth advisor to offer an exceptional client experience. Collaboration and partnership will be key to your…
Added 34 mins ago
Policy and Divisional Support Coordinator
Government of Alberta
AB
Added 34 mins ago
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banking advisor
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Added 49 mins ago
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- Full-time
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Wealth Associate
National Bank of Canada
Saguenay, QC · Chicoutimi, QC
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…Reporting to the regional manager, you will team up with a wealth advisor to offer an exceptional client experience. Collaboration and partnership will be key to your…
Added 1 hour ago
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Banking Advisor
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Aurora, ON
- Part-time
A career as a Banking Advisor at National Bank is a versatile and varied role that allows you to live your ambitions and have a positive impact on your own life as well as the lives of your…
Added 1 hour ago
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Serve as a trusted advisor and real estate financing expert by monitoring market trends, identifying sector risks, and supporting the development of team expertise.
Added 1 hour ago
NC
Manager, Security Programs and Governance
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…responsible for program delivery; and serves as NAV CANADA's senior advisor to the Director and senior leaders for security governance and security risk management, corporate security,…
Added 1 hour ago
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Added 1 hour ago
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Principal Architect
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Act as a trusted technical advisor to leadership, providing balanced recommendations on technology investments and platform strategy.
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Added 1 hour ago
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AI Enablement Specialist/Senior
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- Full-time
…and hands-on engagement, you will act as a trusted internal advisor to elevate company-wide AI…
Added 1 hour ago
AU
Executive Assistant to Provost
Adler University
Vancouver, BC
- Full-time
Serve as a trusted advisor and representative of the Provost’s Office, exercising independent judgment and discretion.

Adler University

Executive Assistant to Provost

Vancouver, BC, V6B 3J5, Canada

Expected Pay Rate: $60,000.00-$75,000.00 CAD · Full-time

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Job details

Pay: Expected Pay Rate: $60,000.00-$75,000.00 CAD
Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Under the direction of the Provost and Senior VP, the Executive Administrative Assistant will perform diverse administrative support duties in support or this office. These functions will require confidentiality, initiative and sound decision making. This individual will rely on excellent organizational skills, verbal communication and writing skills and the ability to effectively handle multiple priorities. In addition to primary duties that support the Provost, the Executive Administrative Assistant with provide backup support for the Chief Financial Officer and the President.

Principal Responsibilities:

Governance and Committee Management

Assist with coordination of meetings of the University Senate, as well as other university committees where appropriate.
Prepare agendas, record minutes, and track decisions and follow-up items.
Assist with accreditation activities and documentation as required.

Academic Affairs Administration

Support faculty hiring, promotion, and sabbatical processes.
Maintain confidential personnel and academic records.
Coordinate academic policy reviews and updates.

Communication and Public Relations

Draft correspondence, speeches, announcements, and campus communications on behalf of the Provost.
Review and edit reports and presentations for accuracy and consistency.
Manage communications with external partners, donors, and community organizations.

Budget and Financial Responsibilities

Assist in developing and monitoring the Provost’s office budget.
Process contracts, purchase requests, and expense reimbursements.
Track expenditures and prepare financial reports.
Develop initial analysis of overage spending, etc. across Academic Affairs

Project and Event Management

Assist or coordinate, when assigned, commencement activities, faculty recognition events, and academic ceremonies.
Organize retreats, conferences, and campus visits by external reviewers and dignitaries.
Assist in the organization of academic affairs presentations

Data and Compliance

Compile and analyze institutional data for reports, strategic planning, and decision-making.
Ensure compliance with university policies and applicable regulations.

Leadership Responsibilities

Supervise and train administrative support staff and student employees, if applicable.
Develop and improve office procedures and workflows.
Serve as a trusted advisor and representative of the Provost’s Office, exercising independent judgment and discretion.

Other Support

Support the Chief Financial Officer, when needed and assist the President and other senior executive members when they visit Vancouver.

Basic Qualifications:

Bachelor’s Degree
3-5 years of successful administrative support to executive management
Intermediate level computer skills, must be proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Outstanding written communications skillsand interpersonal skills,
Excellent time management and organizational skills and ability to prioritize and take initiative to accommodate workflow
Ability to work in high stress and fast paced environment
Excellent interpersonal skills required, with the ability to interact with faculty, students and other staff
Must be able to meet deadlines and handle multiple priorities
Flexible and cooperative in working on team efforts with attention to detail
Ability to adapt procedures, processes and techniques to the completion of assignments
Accurate keyboarding and data entry skills
Ability to come to work promptly and regularly
Ability to concentrate and perform accurately
Ability to take direction and react to change productively and to handle other tasks as assigned
Must pass a pre-employment background check

Expected Pay Rate: $60,000.00-$75,000.00 CAD

Universal Core Behaviors:

Commitment to Adler’s Mission

Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
Aligns professional actions with Adler’s commitment to community-rooted education, research, and impact.
Contributes to a culture that advances health, well-being, and community connection - locally and globally.
Respects and values colleagues and community partners.

Accountability and Excellence

Demonstrates results-oriented focus and commitment to quality.
Consistently meets deadlines and delivers work of high professional standard.
Prioritizes service and responsiveness.
Seeks opportunities to improve efficiency, effectiveness, and resource use.
Takes ownership of performance, seeks feedback, and accepts responsibility for actions.

Communication

Communicates with respect, diplomacy, and professionalism.
Demonstrates active listening and comprehension.
Expresses ideas clearly and effectively in both oral and written forms.
Keeps colleagues informed in a timely and transparent manner.

Collaboration and Teamwork

Actively contributes to and engages with colleagues, partners, and communities.
Builds relationships rooted in respect, empathy, and trust.
Demonstrates curiosity, courage, and integrity in guiding work and decisions.
Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
Works cooperatively with colleagues to achieve collective goals.

Adaptability and Lifelong Learning

Approaches challenges with proactive problem-solving.
Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
Supports and adapts to evolving needs in the work environment.

Partnership with Supervisors

Engages supervisors as partners in achieving goals.
Fosters open, respectful communication to maintain alignment and clarity.
Seeks guidance and feedback when appropriate while demonstrating initiative and accountability.

Equal Opportunity Employer

Adler University is committed to the principle of equal employment and advancement opportunity for all employees and potential employees, along with a discrimination and harassment - free workplace environment. Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to the Provost, including governance management, academic affairs administration, and budget monitoring. The role also involves supervising staff, managing communications, and coordinating institutional events and projects.

Requirements

Candidates must hold a Bachelor's degree and possess 3-5 years of experience in executive administrative support. Proficiency in Microsoft Office and strong interpersonal, organizational, and communication skills are required.

Skills

Administrative support
Executive support
Organizational skills
Verbal communication
Written communication
Microsoft Office
Time management
Budget monitoring
Data analysis
Project management
Event coordination
Policy review
Personnel record management
Staff supervision
Decision making
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Provost
Administrative Support
Governance
Academic Affairs
Budgeting
Financial Reporting
Project Management
Event Coordination
Data Analysis
Compliance
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Personnel Records
Strategic Planning
University Senate
Accreditation
Staff Supervision

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