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Added 9 mins ago
MV
Senior Style Advisor / Supervisor (34 hours)
Mint Velvet
Zurich, ON
- Part-time
…create an unfailingly chic collection of contemporary, great quality staples and elevated fits that they felt were missing from their wardrobes. Feeling frustrated that they couldn’t find…
Added 24 mins ago
WI
Senior Principal, Mine Permitting
WSP in Canada
Victoria, BC
- Full-time
…high-profile mining projects, and position WSP as a trusted advisor within the mining sector. Working within a team of Mine Permitting specialists and alongside multidisciplinary teams…
Added 24 mins ago
WI
Senior Principal, Mine Permitting
WSP in Canada
Kelowna, BC
- Full-time
…high-profile mining projects, and position WSP as a trusted advisor within the mining sector. Working within a team of Mine Permitting specialists and alongside multidisciplinary teams…
Added 24 mins ago
WI
Senior Principal, Mine Permitting
WSP in Canada
Vancouver, BC
- Full-time
…high-profile mining projects, and position WSP as a trusted advisor within the mining sector. Working within a team of Mine Permitting specialists and alongside multidisciplinary teams…
Added 24 mins ago
WI
Senior Principal, Mine Permitting
WSP in Canada
AB · Edmonton, AB
- Full-time
…high-profile mining projects, and position WSP as a trusted advisor within the mining sector. Working within a team of Mine Permitting specialists and alongside multidisciplinary teams…
Added 24 mins ago
FH
Clinical Pharmacist - Eagle Ridge Hospital
Fraser Health
BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia
- Full-time
Participate in medication use evaluations, quality improvement initiatives and clinical drug trials
Added 24 mins ago
O
Corporate talent advisor
Olymel
Boucherville, QC
- Full-time
At Olymel, we believe in innovation, quality, and sustainable growth. We are looking for an Corporate talent advisor to join our dynamic team. If you are motivated by the challenge of…
Added 24 mins ago
WI
Senior Principal, Mine Permitting
WSP in Canada
Calgary, AB
- Full-time
…high-profile mining projects, and position WSP as a trusted advisor within the mining sector. Working within a team of Mine Permitting specialists and alongside multidisciplinary teams…
Added 24 mins ago
Manager, Strategic Transaction Advisory and Accounting & Reporting - Assurance - Toronto
EY
Toronto, ON
This role is designed to accelerate your growth as a strategic advisor and leader. You’ll deepen your technical and transaction expertise, develop executive presence, lead multidisciplinary…
Added 38 mins ago
A
Dermatology Pipeline Medical Science Liaison
AbbVie
Montreal, QC
- Full-time
…involved in pipeline clinical trials, reporting to the Medical Advisor, Dermatology…
Added 38 mins ago
A
Dermatology Pipeline Medical Science Liaison
AbbVie
Toronto, ON
- $112,000 to $162,000 CAD / year
- Full-time
…involved in pipeline clinical trials, reporting to the Medical Advisor, Dermatology…
Added 53 mins ago
AC
Senior Manager, Indirect Tax
ACCA Careers
Winnipeg, MB
- Full-time
…within a complex and dynamic regulatory framework. As a trusted advisor, you’ll identify benefit entitlements and develop customized federal and local indirect tax strategies that minimize…
Added 53 mins ago
AC
Manager, Indirect Tax
ACCA Careers
Winnipeg, MB
- Full-time
…within a complex and dynamic regulatory framework. As a trusted advisor, you’ll identify benefit entitlements and develop customized federal and local indirect tax strategies that minimize…
Added 53 mins ago
PV
Senior Director - Customer Analytics, Data & AI
Pet Valu
Markham, ON
- Full-time
Added 53 mins ago
AE
Intermediate IMIT Subject Matter Expert
AES Engineering
Vancouver, BC
- Full-time
…projects. Attracting the right talent has helped us with the quality of our projects, and we have been able to build our reputation for providing award-winning…
Added 53 mins ago
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Administrative Assistant
RBC Dominion Securities
Calgary, AB
- Full-time
You will provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients and the Advisor Team.
Added 53 mins ago
SP
Enterprise/Commercial Account Executive – Data Foundation (MuleSoft + Informatica) or Enterprise/Commercial Account Executive - Informatica Specialist
Salesforce Partner Canada
Toronto, ON
- Full-time
…API-led integration, Informatica for deep data governance and quality, and Data Cloud to bridge the "Data Gap" holding AI…
Added 53 mins ago
SP
SMB Account Executive – Data Foundation (MuleSoft + Informatica) AE or Informatica Specialist AE (Toronto)
Salesforce Partner Canada
Toronto, ON
- Full-time
…API-led integration, Informatica for deep data governance and quality, and Data Cloud to bridge the "Data Gap" holding AI…
Added 1 hour ago
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Manager, Dynamics 365 F&O Consulting
BDO
Vancouver, BC · Hamilton, ON · Ottawa, ON · Toronto, ON
- Full-time
Act as a trusted advisor to external customers and BDO project teams in support of client Dynamics F&O Finance implementations
Added 1 hour ago
M
Business Manager, Retail Products
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
Serve as a trusted advisor to the Vice President, anticipating needs, removing barriers and ensuring leadership attention remains focused on the highest-value priorities.
Added 1 hour ago
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Avolta
Mississauga, ON
Provides quality customer service through consistently demonstrating Travelers Best Friend selling techniques.
Added 1 hour ago
PP
Financial Accountant
Piramal Pharma Ltd
Aurora, ON
- Full-time
Support responses to advisor or CRA information requests relating to assigned claims.
Added 1 hour ago
Strategic Coordinator, Communications & Business Intelligence
City of Edmonton
AB
Review, edit, and oversee the preparation of Council, Committee, and ELT reports, briefings, and presentations to ensure completeness, quality, and political acuity
Added 1 hour ago
RB
Administrative Assistant
Royal Bank of Canada
Calgary, AB
- Full-time
You will provide quality client service and help deepen relationships with existing clients through ongoing, efficient support to both clients and the Advisor Team.
Added 1 hour ago
CI
HR Operations Advisor
Calian in Space & Technology
Kingston, ON
- Full-time
We are looking for an HR Operations Advisor to serve as a trusted partner and subject matter expert supporting employees, managers, and HR stakeholders across global operational and…

Adler University

Executive Assistant to Provost

Vancouver, BC, V6B 3J5, Canada

Expected Pay Rate: $60,000.00-$75,000.00 CAD · Full-time

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Job details

Pay: Expected Pay Rate: $60,000.00-$75,000.00 CAD
Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Under the direction of the Provost and Senior VP, the Executive Administrative Assistant will perform diverse administrative support duties in support or this office. These functions will require confidentiality, initiative and sound decision making. This individual will rely on excellent organizational skills, verbal communication and writing skills and the ability to effectively handle multiple priorities. In addition to primary duties that support the Provost, the Executive Administrative Assistant with provide backup support for the Chief Financial Officer and the President.

Principal Responsibilities:

Governance and Committee Management

Assist with coordination of meetings of the University Senate, as well as other university committees where appropriate.
Prepare agendas, record minutes, and track decisions and follow-up items.
Assist with accreditation activities and documentation as required.

Academic Affairs Administration

Support faculty hiring, promotion, and sabbatical processes.
Maintain confidential personnel and academic records.
Coordinate academic policy reviews and updates.

Communication and Public Relations

Draft correspondence, speeches, announcements, and campus communications on behalf of the Provost.
Review and edit reports and presentations for accuracy and consistency.
Manage communications with external partners, donors, and community organizations.

Budget and Financial Responsibilities

Assist in developing and monitoring the Provost’s office budget.
Process contracts, purchase requests, and expense reimbursements.
Track expenditures and prepare financial reports.
Develop initial analysis of overage spending, etc. across Academic Affairs

Project and Event Management

Assist or coordinate, when assigned, commencement activities, faculty recognition events, and academic ceremonies.
Organize retreats, conferences, and campus visits by external reviewers and dignitaries.
Assist in the organization of academic affairs presentations

Data and Compliance

Compile and analyze institutional data for reports, strategic planning, and decision-making.
Ensure compliance with university policies and applicable regulations.

Leadership Responsibilities

Supervise and train administrative support staff and student employees, if applicable.
Develop and improve office procedures and workflows.
Serve as a trusted advisor and representative of the Provost’s Office, exercising independent judgment and discretion.

Other Support

Support the Chief Financial Officer, when needed and assist the President and other senior executive members when they visit Vancouver.

Basic Qualifications:

Bachelor’s Degree
3-5 years of successful administrative support to executive management
Intermediate level computer skills, must be proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Outstanding written communications skillsand interpersonal skills,
Excellent time management and organizational skills and ability to prioritize and take initiative to accommodate workflow
Ability to work in high stress and fast paced environment
Excellent interpersonal skills required, with the ability to interact with faculty, students and other staff
Must be able to meet deadlines and handle multiple priorities
Flexible and cooperative in working on team efforts with attention to detail
Ability to adapt procedures, processes and techniques to the completion of assignments
Accurate keyboarding and data entry skills
Ability to come to work promptly and regularly
Ability to concentrate and perform accurately
Ability to take direction and react to change productively and to handle other tasks as assigned
Must pass a pre-employment background check

Expected Pay Rate: $60,000.00-$75,000.00 CAD

Universal Core Behaviors:

Commitment to Adler’s Mission

Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
Aligns professional actions with Adler’s commitment to community-rooted education, research, and impact.
Contributes to a culture that advances health, well-being, and community connection - locally and globally.
Respects and values colleagues and community partners.

Accountability and Excellence

Demonstrates results-oriented focus and commitment to quality.
Consistently meets deadlines and delivers work of high professional standard.
Prioritizes service and responsiveness.
Seeks opportunities to improve efficiency, effectiveness, and resource use.
Takes ownership of performance, seeks feedback, and accepts responsibility for actions.

Communication

Communicates with respect, diplomacy, and professionalism.
Demonstrates active listening and comprehension.
Expresses ideas clearly and effectively in both oral and written forms.
Keeps colleagues informed in a timely and transparent manner.

Collaboration and Teamwork

Actively contributes to and engages with colleagues, partners, and communities.
Builds relationships rooted in respect, empathy, and trust.
Demonstrates curiosity, courage, and integrity in guiding work and decisions.
Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
Works cooperatively with colleagues to achieve collective goals.

Adaptability and Lifelong Learning

Approaches challenges with proactive problem-solving.
Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
Supports and adapts to evolving needs in the work environment.

Partnership with Supervisors

Engages supervisors as partners in achieving goals.
Fosters open, respectful communication to maintain alignment and clarity.
Seeks guidance and feedback when appropriate while demonstrating initiative and accountability.

Equal Opportunity Employer

Adler University is committed to the principle of equal employment and advancement opportunity for all employees and potential employees, along with a discrimination and harassment - free workplace environment. Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to the Provost, including governance management, academic affairs administration, and budget monitoring. The role also involves supervising staff, managing communications, and coordinating institutional events and projects.

Requirements

Candidates must hold a Bachelor's degree and possess 3-5 years of experience in executive administrative support. Proficiency in Microsoft Office and strong interpersonal, organizational, and communication skills are required.

Skills

Administrative support
Executive support
Organizational skills
Verbal communication
Written communication
Microsoft Office
Time management
Budget monitoring
Data analysis
Project management
Event coordination
Policy review
Personnel record management
Staff supervision
Decision making
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Provost
Administrative Support
Governance
Academic Affairs
Budgeting
Financial Reporting
Project Management
Event Coordination
Data Analysis
Compliance
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Personnel Records
Strategic Planning
University Senate
Accreditation
Staff Supervision

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