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Added 1 hour ago
YU
Sessional Faculty, Theory, Bachelor of Science in Nursing
Yorkville University
Sackville, NB
- Full-time
…supporting an inclusive and engaging learning environment focused on student…
Added 1 hour ago
YR
Secondary Long Term Occasional - 100% Special Education Community Class (Autism)
York Region District School Board
Richmond Hill, ON
- Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
Added 1 hour ago
YR
Secondary Long Term Occasional (LTO) 100% (1 section HFC3M1, 1 section HFA4U1, 1 section FSF1O1)
York Region District School Board
Maple, ON
- Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
Added 1 hour ago
YR
Secondary Long Term Occasional (LTO)/100 % French Core
York Region District School Board
Markham, ON
- Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
Added 3 hours ago
CC
Financial Aid Advisor
Conestoga College
Kitchener, ON
- Full-time
The Financial Aid Advisor supports students by providing expert guidance on the Ontario Student Assistance Program (OSAP) and other funding sources. This role involves processing financial…
Added 3 hours ago
UO
Assistant Professor (Tenure Track) and Canada Research Chair Tier 2 in Cancer Immunology
University of Alberta
Edmonton, AB
- Full-time
…research environment, ideal for undergraduate and graduate student training, as well as for post-doctoral trainees. We have award-winning instructors and state-of-the-art teaching…
Added 3 hours ago
MG
Indigenous Workforce Development Coordinator
Mikisew Group
Fort McMurray, AB
- Full-time
Acting as a trusted advisor and connector, ensuring members are referred to appropriate roles, training, or mentorship programs.
Added 3 hours ago
YU
Systems Administrator
Yorkville University
Toronto, ON
- Full-time
Added 3 hours ago
UO
Enrolment Services Advisor (Recurring Part-time)
University of Calgary
Calgary, AB
- Part-time
The Enrolment Services Team in the Office of the Registrar is currently seeking a Recurring Part-time Enrolment Services Advisor.
Added 3 hours ago
UO
Enrolment Services Advisor
University of Calgary
Calgary, AB
- Full-time
The Enrolment Services Team in the Office of the Registrar is currently seeking a Full-time Regular Enrolment Services Advisor.
Added 3 hours ago
UO
Assistant Professor (Tenure Track) and Canada Research Chair Tier 2 in Cancer Immunology
University of Alberta
AB · Edmonton, AB
- Full-time
…research environment, ideal for undergraduate and graduate student training, as well as for post-doctoral trainees. We have award-winning instructors and state-of-the-art teaching…
Added 4 hours ago
B
SENIOR ADVISOR, BUSINESS STRATEGY IMPLEMENTATION - Montréal, Toronto, Calgary or Vancouver
BDC
Montreal, QC
- Full-time
The Senior Advisor, Strategy Implementation turns regional strategic priorities into clear, measurable actions. Working closely with the Regional Director, Managing Directors, and frontline…
Added 4 hours ago
YU
Systems Administrator
Yorkville University
Toronto, ON
- Full-time
Added 7 hours ago
MD
Senior Manager of Policy and Regulation-State Prog Admin Supv Prin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…The Senior Manager of Policy and Regulation serves as a key advisor to other agency leadership on a variety of varied and complex matters including time or critically sensitive decisions.…
Added 8 hours ago
UO
Director, Child Care Services
University of Victoria
Victoria, BC
- Full-time
This role will serve as a key advisor to the Senior Director, Campus Engagement acting as their representative when required and acting as Senior Director in the incumbent's absence.
Added 20 hours ago
AU
Undergraduate Academic Program Advisor, Faculty of Science and Technology
Athabasca University
Athabasca, AB
- $48,621.92 to $79,714.45 USD / year
- Full-time
The Undergraduate (UG) Academic Program Advisor provides comprehensive academic advising support to current and prospective students within the Faculty of Science and Technology. This…
Added 20 hours ago
BA
Admissions Advisor
BPP Accountancy Leeds
Burnaby, BC
- Full-time
Collaborating with the academic department to ensure student retention
Added 23 hours ago
B
Manager, Dynamics 365 F&O Consulting
BDO
Vancouver, BC · Hamilton, ON · Ottawa, ON · Toronto, ON
- Full-time
Act as a trusted advisor to external customers and BDO project teams in support of client Dynamics F&O Finance implementations
Added 23 hours ago
UO
Director, Child Care Services
University of Victoria
Victoria, BC
- Full-time
This role will serve as a key advisor to the Senior Director, Campus Engagement acting as their representative when required and acting as Senior Director in the incumbent's absence.
Added 1 day ago
YR
Elementary Long Term Occasional (LTO) 100% Grade 5/6 Homeroom
York Region District School Board
Keswick, ON
- Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
Added 1 day ago
YR
Secondary Long Term Occasional (LTO) 100% Grade 9&10 Technological Education (TAS1O1, TGJ1O1, TGJ2O1)
York Region District School Board
Markham, ON
- Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
Added 1 day ago
YR
Elementary Long Term Occasional (LTO) 100% Junior Special Education Resource Teacher
York Region District School Board
Keswick, ON
- Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
Added 1 day ago
YR
Secondary Long Term Occasional (LTO) 100% 2 Sections of Grade 10 Business (BEP2O) and 1 Section Grade 10 Business French Immersion(BEP2OF)
York Region District School Board
Vaughan, ON
- Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
Added 1 day ago
YR
Secondary Long Term Occasional (LTO)/100 % Grade 11 Biology and Grade9 Phys. Ed (Girls).
York Region District School Board
Richmond Hill, ON
- Full-time
…education. We support our teachers in their commitment to ensuring student success. We recognize the key difference that teachers make in the lives of our…
Added 1 day ago
AU
Executive Assistant to Provost
Adler University
Vancouver, BC
- Full-time
Supervise and train administrative support staff and student employees, if applicable.

Adler University

Executive Assistant to Provost

Vancouver, BC, V6B 3J5, Canada

Expected Pay Rate: $60,000.00-$75,000.00 CAD · Full-time

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Job details

Pay: Expected Pay Rate: $60,000.00-$75,000.00 CAD
Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Under the direction of the Provost and Senior VP, the Executive Administrative Assistant will perform diverse administrative support duties in support or this office. These functions will require confidentiality, initiative and sound decision making. This individual will rely on excellent organizational skills, verbal communication and writing skills and the ability to effectively handle multiple priorities. In addition to primary duties that support the Provost, the Executive Administrative Assistant with provide backup support for the Chief Financial Officer and the President.

Principal Responsibilities:

Governance and Committee Management

Assist with coordination of meetings of the University Senate, as well as other university committees where appropriate.
Prepare agendas, record minutes, and track decisions and follow-up items.
Assist with accreditation activities and documentation as required.

Academic Affairs Administration

Support faculty hiring, promotion, and sabbatical processes.
Maintain confidential personnel and academic records.
Coordinate academic policy reviews and updates.

Communication and Public Relations

Draft correspondence, speeches, announcements, and campus communications on behalf of the Provost.
Review and edit reports and presentations for accuracy and consistency.
Manage communications with external partners, donors, and community organizations.

Budget and Financial Responsibilities

Assist in developing and monitoring the Provost’s office budget.
Process contracts, purchase requests, and expense reimbursements.
Track expenditures and prepare financial reports.
Develop initial analysis of overage spending, etc. across Academic Affairs

Project and Event Management

Assist or coordinate, when assigned, commencement activities, faculty recognition events, and academic ceremonies.
Organize retreats, conferences, and campus visits by external reviewers and dignitaries.
Assist in the organization of academic affairs presentations

Data and Compliance

Compile and analyze institutional data for reports, strategic planning, and decision-making.
Ensure compliance with university policies and applicable regulations.

Leadership Responsibilities

Supervise and train administrative support staff and student employees, if applicable.
Develop and improve office procedures and workflows.
Serve as a trusted advisor and representative of the Provost’s Office, exercising independent judgment and discretion.

Other Support

Support the Chief Financial Officer, when needed and assist the President and other senior executive members when they visit Vancouver.

Basic Qualifications:

Bachelor’s Degree
3-5 years of successful administrative support to executive management
Intermediate level computer skills, must be proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Outstanding written communications skillsand interpersonal skills,
Excellent time management and organizational skills and ability to prioritize and take initiative to accommodate workflow
Ability to work in high stress and fast paced environment
Excellent interpersonal skills required, with the ability to interact with faculty, students and other staff
Must be able to meet deadlines and handle multiple priorities
Flexible and cooperative in working on team efforts with attention to detail
Ability to adapt procedures, processes and techniques to the completion of assignments
Accurate keyboarding and data entry skills
Ability to come to work promptly and regularly
Ability to concentrate and perform accurately
Ability to take direction and react to change productively and to handle other tasks as assigned
Must pass a pre-employment background check

Expected Pay Rate: $60,000.00-$75,000.00 CAD

Universal Core Behaviors:

Commitment to Adler’s Mission

Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
Aligns professional actions with Adler’s commitment to community-rooted education, research, and impact.
Contributes to a culture that advances health, well-being, and community connection - locally and globally.
Respects and values colleagues and community partners.

Accountability and Excellence

Demonstrates results-oriented focus and commitment to quality.
Consistently meets deadlines and delivers work of high professional standard.
Prioritizes service and responsiveness.
Seeks opportunities to improve efficiency, effectiveness, and resource use.
Takes ownership of performance, seeks feedback, and accepts responsibility for actions.

Communication

Communicates with respect, diplomacy, and professionalism.
Demonstrates active listening and comprehension.
Expresses ideas clearly and effectively in both oral and written forms.
Keeps colleagues informed in a timely and transparent manner.

Collaboration and Teamwork

Actively contributes to and engages with colleagues, partners, and communities.
Builds relationships rooted in respect, empathy, and trust.
Demonstrates curiosity, courage, and integrity in guiding work and decisions.
Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
Works cooperatively with colleagues to achieve collective goals.

Adaptability and Lifelong Learning

Approaches challenges with proactive problem-solving.
Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
Supports and adapts to evolving needs in the work environment.

Partnership with Supervisors

Engages supervisors as partners in achieving goals.
Fosters open, respectful communication to maintain alignment and clarity.
Seeks guidance and feedback when appropriate while demonstrating initiative and accountability.

Equal Opportunity Employer

Adler University is committed to the principle of equal employment and advancement opportunity for all employees and potential employees, along with a discrimination and harassment - free workplace environment. Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to the Provost, including governance management, academic affairs administration, and budget monitoring. The role also involves supervising staff, managing communications, and coordinating institutional events and projects.

Requirements

Candidates must hold a Bachelor's degree and possess 3-5 years of experience in executive administrative support. Proficiency in Microsoft Office and strong interpersonal, organizational, and communication skills are required.

Skills

Administrative support
Executive support
Organizational skills
Verbal communication
Written communication
Microsoft Office
Time management
Budget monitoring
Data analysis
Project management
Event coordination
Policy review
Personnel record management
Staff supervision
Decision making
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Provost
Administrative Support
Governance
Academic Affairs
Budgeting
Financial Reporting
Project Management
Event Coordination
Data Analysis
Compliance
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Personnel Records
Strategic Planning
University Senate
Accreditation
Staff Supervision

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