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Added 27 mins ago
UO
Enrolment Services Advisor (Recurring Part-time)
University of Calgary
Calgary, AB
- Part-time
Provide quality service and advice, contribute to the creation of a supportive team, and identify ways to improve services to students, colleagues, and the university community.
Added 27 mins ago
UO
Enrolment Services Advisor
University of Calgary
Calgary, AB
- Full-time
Provide quality service and advice, contribute to the creation of a supportive team, and identify ways to improve services to students, colleagues, and the university community.
Added 27 mins ago
FI
Planning and Readiness Coordinator
Fleetway Inc.
Halifax, NS
- Full-time
…the program. Working closely with Training, PMO, Facilities, Quality, external contractors, and other stakeholders, you will coordinate readiness plans, track key milestones and…
Added 27 mins ago
LM
DIRECTOR OF INFORMATION TECHNOLOGY
Lacroix Médecine Privée
Quebec, QC
- Full-time
…technology platforms essential to the network's medical and administrative activities, including ERP, CRM, DME, LIS, SaaS, and cloud…
Added 27 mins ago
HT
Master Data Mgmt Analyst
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 27 mins ago
TL
Director of Marketing
The Law Office Management Association (TLOMA)
Guelph, ON
- Full-time
…phase of growth it is seeking an experienced individual to lead the marketing initiatives of the firm as its first Director of…
Added 27 mins ago
Legal Project Manager
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Toronto, ON
Work alone or supporting Senior LPMs to secure, design and lead on the process control of projects. Delegate and manage work of the Legal Project Coordinators. Ensure successful delivery of…
Added 27 mins ago
SENIOR PROJECT MANAGER (Community Infrastructure)
City of Toronto
Toronto, ON
The Senior Project Manager will lead complex initiatives that plan, secure, deliver, sustain and evaluate equitable community infrastructure, including community spaces, hubs, community…
Added 42 mins ago
HR
Coordinator - Patient, Family & Staff Resource Centre (PFRC) and Interpreter
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Toronto, ON · Greater Toronto, ON
- Other
…are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability…
Added 42 mins ago
YO
Level 1 Early Childhood Educator Hourly
YMCA of Northern Alberta
Fort McMurray, AB
- Part-time
…development of children aged 0-12 through the delivery of high-quality, National YMCA Child Care and Provincial curriculum…
Added 57 mins ago
S
Nurse Educator Clinical Prevention Services
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Vancouver, BC
- Full-time
…PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Manager, Public Health, the Nurse Educator works…
Added 57 mins ago
M
Salesforce Developer
Medcan
Toronto, ON
- $82,543 to $113,495.5 CAD / year
- Full-time
Provide support and administrative assistance to existing Salesforce Applications.
Added 57 mins ago
Senior Program Leader - Gyms & Seniors (West Region)
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
Our over 2,000 employees work to achieve our vision of quality homes in vibrant communities where people are proud to live and work.
Added 1 hour ago
SP
Project Coordinator - Residential Construction
SEYMOUR PACIFIC DEVELOPMENTS LTD.
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- Full-time
…negotiations, scheduling, financial/budgeting, equipment, manpower, quality, safety standards and…
Added 1 hour ago
JI
Planning and Readiness Coordinator
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- Full-time
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Added 1 hour ago
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Project Coordinator - Residential Construction
Seymour Pacific Developments
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- Full-time
…negotiations, scheduling, financial/budgeting, equipment, manpower, quality, safety standards and…
Added 1 hour ago
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SENIOR ADVISOR, BUSINESS STRATEGY IMPLEMENTATION - Montréal, Toronto, Calgary or Vancouver
BDC
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Added 1 hour ago
B
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…the procurement of goods and services at the right cost and quality and with a constant concern for efficiency, at all stages of the procurement…
Added 1 hour ago
Environmental Educator
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…stewardship of Alberta’s fish, water and ecosystems. You will lead the delivery of education programs and activities for all ages and abilities – from toddlers to seniors. This position…
Added 1 hour ago
Administrator, Billing
Aecon
Toronto, ON · Scarborough, ON
Integrity. We lead by example, with humility and courage.
Added 1 hour ago
Supervisor, Nursing
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…consistent format; ability to work independently and effectively lead a team; above average report writing and communication skills with both Field and Administrative employees; valid…
Added 1 hour ago
MT
Quality Manager
MT Talent Solutions Inc.
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- Full-time
Develop/introduce a Quality Improvement roadmap and help to lead the change.
Added 1 hour ago
YO
DSAP Assistant
YMCA of Greater Toronto
Ajax, ON
- Part-time
…Specialist or Facilitator in ensuring that all programs provide quality, service and support to the participants and their…
Added 1 hour ago
AT
Transportation Coordinator
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This Transportation Coordinator is a lead for the division as it relates to oversite of dispatch and daily/weekly planning and coordination of our drivers and our assets. The knowledge…

Aecon

Administrator, Billing

Toronto, ON, Canada
Scarborough, ON, Canada

The expected pay range for this role is $25-$27 per hour.

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Job details

Pay: The expected pay range for this role is $25-$27 per hour.
Posting language: English
Posted: Oct 27, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

As part of the Aecon Utilities sector, Aecon Telecommunications (Telecom) partners with major service providers across North America to deliver turnkey fiber installations, 5G network expansions, and ongoing legacy network services.

With a strong focus on execution, Aecon Telecommunications supports the full lifecycle of telecom infrastructure delivery – providing scalable, high-quality solutions that enable reliable connectivity for both urban and emerging markets. Working closely with clients, the team ensures projects are delivered safely, efficiently, and in alignment with evolving network demands.

Reporting to the Manager, Operations, the Administrator, Billing, for will be responsible for supporting the daily activities of the telecommunications job site.

What You'll Do Here:

Prepare, process, and submit project billing accurately and on schedule, ensuring all supporting documentation is complete and compliant with project requirements.
Review, reconcile, and track invoices, purchase orders, work orders, and billing records.
Assist with accounts payable and accounts receivable functions, including invoice coding, payment tracking, and resolving billing discrepancies.
Maintain accurate project financial records and support month-end reporting activities.
Track and report project costs, allowances, and expenditures to assist with project controls and forecasting.
Manage timesheet collection, attendance tracking, payroll support, and employee records as required.
Prepare correspondence, reports, presentations, meeting minutes, and other project-related documentation.
Maintain organized electronic and hard-copy filing systems, ensuring accuracy, confidentiality, and accessibility of information.
Liaise with internal departments, subcontractors, vendors, and clients to support billing and administrative requirements.
Assist with onboarding, employee documentation, and general office administration activities.
Ensure compliance with company policies, procedures, and project-specific requirements.
Perform other administrative, billing, and project support duties as assigned.
Foster an inclusive culture that promotes equity, values diverse perspectives, and supports career development by creating a sense of belonging for all employees.

What You Bring to the Team:

Experience in an administrator position, within the construction industry considered an asset.
Superior written and verbal communication skills (preparation and proofreading of documents).
Ability to show discretion with confidential and/or personal material.
Ability to multitask and prioritize workload, handling various job responsibilities at once.
Professional experience with all levels of staff within an organization from front line to senior executive.
Strong proficiency in MS Office (Word, Outlook, Excel, PowerPoint etc).

Reason for Vacancy: New

The expected pay range for this role is $25-$27 per hour.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Administrator, Billing is responsible for processing project billing, reconciling invoices, and maintaining accurate financial records for telecommunications job sites. They also provide general administrative support, including payroll assistance, document preparation, and office management.

Requirements

The ideal candidate should have experience in an administrative role, preferably within the construction industry. Strong proficiency in MS Office and excellent communication skills are required to handle billing tasks and interact with various stakeholders.

Skills

Billing
Accounts payable
Accounts receivable
Invoice processing
Data entry
Microsoft Office
Communication
Time management
Record keeping
Project documentation
Financial reporting
Payroll support
Office administration
Attention to detail
Multitasking

Benefits

Tuition reimbursement
Leadership programs
Employee resource groups
Mental health support
Emotional well-being support
Physical well-being support

Visa sponsorship

Not detected in the job text

Keywords

Billing
Accounts Payable
Accounts Receivable
Construction
Telecommunications
Invoicing
Purchase Orders
Work Orders
Financial Records
Payroll
Microsoft Office
Data Entry
Project Controls
Administrative Support
Compliance
Reporting
Documentation
Vendor Management
Subcontractors
Onboarding

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