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Added 8 mins ago
J
Senior Vice President, Capital Markets, Investments & Project Finance - DG Solar Company
J&T
Toronto, ON
- Full-time
Lead capital raising across project, portfolio, asset and corporate financing structures.
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- Full-time
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- Temporary
Complete required paperwork and project time-tracking documentation
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Complete required paperwork and project time-tracking documentation
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GW
Events Coordinator
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Toronto, ON
- $55,000 to $68,000 CAD / year
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CO
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Toronto, ON
- Contract
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- $80,000 to $90,000 CAD / year
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Construction Coordinator- Day Shift
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Demonstrated ability to lead contractor organizations, influence project outcomes, and achieve results through coordination and oversight of construction resources.
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UO
Bioinformatics Specialist
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital Research Institute - North Block (BCRI CMMT) (BCHRIN)
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- Full-time
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Added 8 mins ago
M
Mill Maintenance Superintendent
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Colonsay, SK · CA-Colonsay, SK
- Full-time
…over the world. Our Headquarters is in Lithia, Florida with operations throughout North America (U.S./Canada) and South…
Added 8 mins ago
SL
Senior Manager, Quality Assurance and Financial Crime Operations – Canada
Sun Life
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- Full-time
The Senior Manager, Quality Assurance and Financial Crime Operations is a senior individual contributor role within Canada Financial Crime Compliance, reporting to the Director, Financial…
Added 8 mins ago
NP
Head of Indigenous and Community Relations
Northland Power Inc.
Toronto, ON
- Full-time
…support of Northland Power’s development, construction, and operations activities. This role provides strategic advice and hands-on leadership related to Indigenous partnerships, community…
Added 8 mins ago
C
Portfolio Manager, Civil Training Programs
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- Full-time
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Added 23 mins ago
BF
Senior Manager, Digital and Customer Applications
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BC · British Columbia, Canada
- Full-time
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Added 23 mins ago
Staff Engineer, Infrastructure Solutions (12 month contract)
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Added 23 mins ago
K
Marketing Manager
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- Full-time
…integrated beverage solutions that help businesses streamline operations, reduce labor requirements, and provide convenient, high-quality beverage…
Added 23 mins ago
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Product Development Engineer
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Added 38 mins ago
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National ACS Manager
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- Full-time
…upgrading the plant control computers. It is also to provide operations computer support for multiple facilities located in…
Added 38 mins ago
ET
Manager Marketing & Communications
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Added 38 mins ago
RH
Ecommerce Manager
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Added 38 mins ago
GT
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Added 38 mins ago
TS
Site Superintendent - High-Rise
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As the on-site lead, you will oversee daily construction operations and ensure the project progresses in line with established safety, schedule, quality, and budget targets.…
Added 38 mins ago
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Facilities Manager
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Added 38 mins ago
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The Manager, Analytics & Reporting will lead the creation of trusted, scalable analytics and reporting that power the US Commercial business across Specialty Pharmacy, Specialty Infusion…
Added 38 mins ago
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Shopper Marketing Manager
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Aecon

Administrator, Billing

Toronto, ON, Canada
Scarborough, ON, Canada

The expected pay range for this role is $25-$27 per hour.

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Job details

Pay: The expected pay range for this role is $25-$27 per hour.
Posting language: English
Posted: Oct 27, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

As part of the Aecon Utilities sector, Aecon Telecommunications (Telecom) partners with major service providers across North America to deliver turnkey fiber installations, 5G network expansions, and ongoing legacy network services.

With a strong focus on execution, Aecon Telecommunications supports the full lifecycle of telecom infrastructure delivery – providing scalable, high-quality solutions that enable reliable connectivity for both urban and emerging markets. Working closely with clients, the team ensures projects are delivered safely, efficiently, and in alignment with evolving network demands.

Reporting to the Manager, Operations, the Administrator, Billing, for will be responsible for supporting the daily activities of the telecommunications job site.

What You'll Do Here:

Prepare, process, and submit project billing accurately and on schedule, ensuring all supporting documentation is complete and compliant with project requirements.
Review, reconcile, and track invoices, purchase orders, work orders, and billing records.
Assist with accounts payable and accounts receivable functions, including invoice coding, payment tracking, and resolving billing discrepancies.
Maintain accurate project financial records and support month-end reporting activities.
Track and report project costs, allowances, and expenditures to assist with project controls and forecasting.
Manage timesheet collection, attendance tracking, payroll support, and employee records as required.
Prepare correspondence, reports, presentations, meeting minutes, and other project-related documentation.
Maintain organized electronic and hard-copy filing systems, ensuring accuracy, confidentiality, and accessibility of information.
Liaise with internal departments, subcontractors, vendors, and clients to support billing and administrative requirements.
Assist with onboarding, employee documentation, and general office administration activities.
Ensure compliance with company policies, procedures, and project-specific requirements.
Perform other administrative, billing, and project support duties as assigned.
Foster an inclusive culture that promotes equity, values diverse perspectives, and supports career development by creating a sense of belonging for all employees.

What You Bring to the Team:

Experience in an administrator position, within the construction industry considered an asset.
Superior written and verbal communication skills (preparation and proofreading of documents).
Ability to show discretion with confidential and/or personal material.
Ability to multitask and prioritize workload, handling various job responsibilities at once.
Professional experience with all levels of staff within an organization from front line to senior executive.
Strong proficiency in MS Office (Word, Outlook, Excel, PowerPoint etc).

Reason for Vacancy: New

The expected pay range for this role is $25-$27 per hour.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Administrator, Billing is responsible for processing project billing, reconciling invoices, and maintaining accurate financial records for telecommunications job sites. They also provide general administrative support, including payroll assistance, document preparation, and office management.

Requirements

The ideal candidate should have experience in an administrative role, preferably within the construction industry. Strong proficiency in MS Office and excellent communication skills are required to handle billing tasks and interact with various stakeholders.

Skills

Billing
Accounts payable
Accounts receivable
Invoice processing
Data entry
Microsoft Office
Communication
Time management
Record keeping
Project documentation
Financial reporting
Payroll support
Office administration
Attention to detail
Multitasking

Benefits

Tuition reimbursement
Leadership programs
Employee resource groups
Mental health support
Emotional well-being support
Physical well-being support

Visa sponsorship

Not detected in the job text

Keywords

Billing
Accounts Payable
Accounts Receivable
Construction
Telecommunications
Invoicing
Purchase Orders
Work Orders
Financial Records
Payroll
Microsoft Office
Data Entry
Project Controls
Administrative Support
Compliance
Reporting
Documentation
Vendor Management
Subcontractors
Onboarding

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