Jobs in Canada

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Added 4 mins ago
M
Front-End Engineer
Manulife
Toronto, ON · Waterloo, ON
- Full-time
…people. We solve common front-end problems once, then make those solutions available to every product…
Added 4 mins ago
S
Quality Engineering Specialist
Syntronic
Ottawa, ON
- Full-time
Analyze quality data to identify systemic issues and develop preventive solutions rather than relying only on defect detection.
Added 4 mins ago
BizOps Manager
ExaCare AI
Toronto, ON
…successful and continuously seeing value from exacare ai's solutions. You will own client relationships from the moment the sale closes, guiding customers through onboarding, adoption, and…
Added 4 mins ago
Director, Deal Desk
Varicent
Vancouver, BC
…organizations achieve revenue success. Our cutting-edge SaaS solutions empower revenue leaders globally to design smarter go-to-market strategies, maximize seller performance, and unlock…
Added 19 mins ago
EA
BizOps Manager
exacare ai
Toronto, ON
- Full-time
…are successful and continuously seeing value from exacare's solutions. You will own client relationships from the moment the sale closes, guiding customers through onboarding, adoption, and…
Added 19 mins ago
GM
Sr. Calibration Specialist
General Motors
Markham, ON
- Full-time
At General Motors, we’re pioneering the future of mobility, creating innovative solutions that drive us closer to a world with Zero Crashes, Zero Emissions, and Zero Congestion. As a Senior…
Added 19 mins ago
VP, Performance Marketing (Paid Media)
Viral Nation Inc.
Canada
…to connect with the modern consumer journey. Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world’s fastest-growing…
Added 19 mins ago
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Assistant, Executive
Aecon
Toronto, ON
- $70,000 to $90,000 CAD / year
Added 34 mins ago
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Business Systems Analyst - Robotic Process Automation (RPA)
Co-operators
Regina, SK
- Full-time
Work Model: Hybrid (2 days in office)
Added 34 mins ago
UH
Technical Specialist
University Health Network
Toronto, ON
- Full-time
The Technical Specialist work closely with other Business Intelligence (BI) Analyst and Developer, Data Engineers, Clinical/SME teams and Other Epic Application Team, this position is…
Added 34 mins ago
UI
Sales Manager
UAP Inc.
Toronto, ON
- Full-time
At NAPA, we are driving the future of the auto parts industry with unmatched service and innovative solutions. Our passionate sales team is at the heart of our success, dedicated to…
Added 34 mins ago
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People & Culture Generalist
Arrow
Guelph, ON
- Full-time
Must possess strong human relations and communication skills, along with organizational planning and personal computer proficiency
Added 34 mins ago
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Sr. Marketing Data Analyst (Marketing Analytics & Insights)
Lenovo
Markham, ON
- $92,000 to $140,990 CAD / year
…performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable,…
Added 34 mins ago
R&D Engineering-Sr. Staff Engineer
Synopsys
Ottawa, ON
Synopsys is the leader in engineering solutions from silicon to systems, enabling customers to rapidly innovate AI-powered products. We deliver industry-leading silicon design, IP,…
Added 34 mins ago
RG
Senior Accounting Analyst, Structured Finance
Reinsurance Group of America
Toronto, ON
- Full-time
…reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial…
Added 34 mins ago
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Manager, Internal Audit, Regulatory Compliance and Risk Management (Bilingual FR/EN)
PwC
Montreal, QC
- Full-time
…anticipate and solve problems. You will help us find realistic solutions that are adapted to our clients' business challenges. Responsibilities include but are not limited…
Added 34 mins ago
AI
Innovation & Account Strategy Lead
Avanciers Inc.
Toronto, ON
- $110,000 to $120,000 CAD / year
- Full-time
Analyze operational trends, recurring issues, and business challenges to identify and recommend innovative, technology-driven solutions.
Added 34 mins ago
L
Full-Stack Software Engineer (AI-Native)
Luxoft
Canada
- Full-time
Our client is an energy solutions provider. Our AI-enabled platform supports operations, tracking and decision-making to optimize large-scale renewable and traditional energy portfolios.…
Added 34 mins ago
AC
RQ11580 - Software Developer - Senior
A.T. Consulting & Recruiting Inc.
Toronto, ON
- Contract
…technologies, storage, processing and visualization as well as solutions related to data governance, quality, marketplace, etc. ODP will initially serve all internal government clusters,…
Added 49 mins ago
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Senior Recruitment Advisor
Dexian
Toronto, ON · Greater Toronto Area, Canada
- $40 to $52 CAD / hour
- Contract
Work Arrangement Requirement: Currently 1 day per week in office, transitioning to 4 days per week in office
Added 49 mins ago
FI
Data Scientist - AI, Machine Learning
FP Inc.
Toronto, ON
- $60 to $70 CAD / hour
- Contract
5- 8 years of experience and advanced expertise in AI and machine learning, data engineering to develop solutions within the Corporate Functions Analytics team.
Added 49 mins ago
BS
Bilingual Inside Sales & Order Management Representative
Bilingual Source
Mississauga, ON
- $50,000 to $60,000 CAD / year
- Full-time
…support existing business customers, manage orders, and help find solutions to their everyday…
Added 49 mins ago
H
Forward Deployed Engineer
HRConnects
Toronto, ON
- Full-time
…transforming complex data challenges into innovative AI-powered solutions that make a real impact. This role offers a unique opportunity to embed directly with clients, shaping the future…
Added 49 mins ago
FI
QA Analyst - SAP Payroll
FP Inc.
Toronto, ON · Scarborough, ON
- $40 to $47 CAD / hour
- Contract
Must Have Skills:
Added 49 mins ago
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Azure Databricks Architect
HabileLabs
Toronto, ON
- Contract
…and deliver scalable, secure, high-performing enterprise data solutions while working closely with business stakeholders, engineering teams, and…

Aecon

Assistant, Executive

Toronto, ON, Canada

$70,000 to $90,000 CAD / year

Apply on jobs.aecon.com About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $90,000 CAD / year
Experience: At least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive or equivalent senior leader.
Posting language: English
Posted: Nov 11, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

The Executive Assistant provides high-level, proactive support to the Chief Operating Officer (COO). The role protects the COO’s time, keeps priorities moving, and ensures the COO is prepared for meetings, decisions, travel, and follow-up. The Executive Assistant works closely with senior leaders, executive assistants, employees, clients, and external partners, and handles sensitive information with sound judgment and discretion.

Role Scope and Complexity

Supports a senior executive whose responsibilities span multiple business units, functions, projects, and time zones.
Manages a complex calendar and changing priorities, often with limited notice.
Coordinates confidential and time-sensitive information for executive and leadership discussions.
Uses judgment to resolve scheduling conflicts, identify risks, and determine when issues require the COO’s attention.
Works independently while staying closely connected with the COO and the broader executive support network.

What You'll Do Here:

Executive Calendar and Priority Management

Own and manage the COO’s calendar, including meetings, travel, preparation time, and follow-up.
Assess meeting requests, clarify purpose and required decisions, and recommend priorities.
Resolve calendar conflicts and adjust plans quickly when business needs change.
Protect time for the COO’s most important operational, strategic, and people priorities.

Meeting and Decision Support

Prepare agendas, briefing notes, presentations, reports, and other meeting materials.
Confirm that the COO has the right information, context, and documents before each meeting.
Coordinate leadership meetings and offsites, including logistics, materials, minutes, and action tracking.
Record decisions and follow up with owners to keep commitments on schedule.

Communication and Stakeholder Coordination

Act as a professional first point of contact for the COO’s office.
Draft and edit clear correspondence, presentations, and updates on behalf of the COO.
Build effective working relationships with executives, executive assistants, employees, clients, board contacts, and external partners.
Handle questions and requests promptly, redirecting them when another leader or function is better placed to respond.

Travel, Expenses, and Administration

Plan detailed domestic and international travel, including transportation, accommodation, itineraries, meeting logistics, and changes.
Prepare accurate expense reports, process invoices, and maintain organized records in line with company requirements.
Coordinate office, technology, supplies, and other administrative needs for the COO.
Support special projects and events that require careful planning, follow-through, and confidentiality.

Confidentiality and Executive Office Effectiveness

Protect confidential business, employee, legal, financial, and personal information.
Use sound judgment when handling sensitive requests, competing priorities, and incomplete information.
Maintain simple, reliable systems for files, contacts, action items, and recurring commitments.
Identify ways to improve the COO office’s routines, information flow, and use of time.

What You Bring to the Team:

Qualifications and Experience

Post-secondary education in business administration, office administration, communications, or a related field is preferred, or an equivalent combination of education and relevant experience.
At least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive or equivalent senior leader.
Experience managing complex calendars, executive travel, confidential correspondence, meetings, presentations, and expense reporting.
Experience supporting a senior leader in construction, infrastructure, engineering, energy, professional services, or another complex operating environment is an asset.

Knowledge and Skills

Excellent judgment, discretion, and ability to maintain strict confidentiality.
Strong planning, organization, problem-solving, and follow-through skills.
Clear written and verbal communication, with strong proofreading and attention to detail.
Advanced working knowledge of Microsoft Outlook, Word, PowerPoint, Excel, Teams, and SharePoint; experience with expense and travel systems is an asset.
Ability to remain calm, responsive, and accurate in a fast-moving environment with competing priorities.

Working Conditions

Role based in Toronto, Ontario, with regular in-office presence to support the COO.
Occasional travel and work outside standard business hours may be required to support executive priorities across time zones.

Leadership Expectations

Act with integrity, discretion, professionalism, and respect.
Anticipate needs, raise issues early, and recommend practical solutions.
Build trust through accuracy, responsiveness, and consistent follow-through.
Create order and clarity when priorities change or information is incomplete.

Reason for Vacancy: Replacement

The expected pay range for this role is $70,000 - $90,000 CAD per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

Apply on jobs.aecon.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level, proactive support to the Chief Operating Officer by managing complex calendars, travel, and meeting logistics. They act as a professional point of contact and ensure the COO is prepared for all operational and strategic priorities.

Requirements

Candidates should have at least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive. Proficiency in Microsoft Office suite and strong organizational, communication, and discretion skills are required.

Skills

Executive support
Calendar management
Travel coordination
Expense reporting
Confidentiality
Communication
Problem-solving
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Teams
SharePoint
Stakeholder management
Meeting coordination

Benefits

Health benefits
Mental well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
COO Support
Infrastructure
Construction
Calendar Management
Travel Planning
Expense Management
Stakeholder Coordination
Confidentiality
Microsoft Office
SharePoint
Administrative Support
Project Coordination
Strategic Planning
Professional Services
Energy
Engineering
Business Administration
Communication
Time Management

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Work requirements

Jobs in Canada