Jobs in Canada

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Added 47 mins ago
PG
Service Manager
Plan Group Inc.
Vaughan, ON
- Full-time
Post-secondary education in a related field and 5+ years of service operations experience in a technical, electrical or mechanical role.
Added 2 hours ago
IW
Plan Manager
IG Wealth Management
MB · Manitoba, Canada
- Full-time
As a divisional business expert, you will also bring business and regulatory expertise to technology and automation initiatives, supporting decisions on how best to implement solutions.
Added 2 hours ago
IW
Plan Manager
IG Wealth Management
ON · Ontario, Canada
- Full-time
As a divisional business expert, you will also bring business and regulatory expertise to technology and automation initiatives, supporting decisions on how best to implement solutions.
Added 2 hours ago
IW
Senior Specialist Software Engineering
IG Wealth Management
ON · Ontario, Canada
- Full-time
Post-secondary education in Computer Science, Engineering, or related field (or equivalent practical experience)
Added 2 hours ago
IW
Senior Specialist Software Engineering
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Post-secondary education in Computer Science, Engineering, or related field (or equivalent practical experience)
Added 2 hours ago
AC
Finance Manager, Academic
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Full-time
…systems. This position is responsible for managing a variety of information and enterprise systems to support the schools/departments, Deans/Directors, Chairs/Managers and College…
Added 2 hours ago
HT
Technical Trainer
Husky Technologies
Bolton, ON
- Full-time
Post-Secondary education or skilled trade certification required · Must have the right to work in the United States (citizenship or green card)
Added 2 hours ago
KU
Part-Time Conference Services Assistant & Event Planner (contract)
King's University College
London, ON
- $24 CAD / hour
- Part-time
Work closely with Catering, Information Technology, Physical Plant, Security, Parking, and other campus departments.
Added 2 hours ago
SA
Pro & Go Technician
Sonova AG
Mississauga, ON
- $17.95 CAD / hour
Elementary education or equivalent required; secondary education preferred
Added 3 hours ago
CA
Business Systems Analyst - Robotic Process Automation (RPA)
Co-operators Assurance et services financiers
Regina, SK
- Full-time
Work Model: Hybrid (2 days in office)
Added 3 hours ago
MC
SAP Cyber Security Expert
Mercedes-Benz Canada
Mississauga, ON
- Full-time
University or college degree in Computer Science, Information Technology, or a related field, or 5+ years of hands-on SAP experience
Added 3 hours ago
YU
Work Integrated Learning Programs Coordinator
York University
Markham, ON
- Contract
Two (2) years recent related experience coordinating a post-secondary experiential program (i.e., coordinating employment and/or work integrated opportunities for clients/students). using a…
Added 3 hours ago
NS
Senior Performance Test Lead / Specialist
N2P Systems
Toronto, ON · North York, ON
- $60 to $70 CAD / hour
- Contract
Education: Bachelor’s degree in Computer Science, Software Engineering, Information Technology, or equivalent practical experience.
Added 3 hours ago
BU
Data and Integrations Architect
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
…platforms in accordance with least privilege principles and information security standards and policies established by the Information Security…
Added 3 hours ago
M
Senior Advisor Onboarding & Transitions Specialist
Manulife
Montreal, QC
- Full-time
Strong knowledge of technology used by advisors, including back-office systems, portfolio-management tools, financial-planning software, and how these systems support an advisor practice.
Added 3 hours ago
A
Project Controls Director
AtkinsRéalis
Mississauga, ON
- Full-time
Post-secondary education in engineering, business, commerce, finance, accounting, project management, or a related discipline.
Added 4 hours ago
Revenue & Data Specialist
SOCAN - The Society of Composers, Authors and Music Publishers of Canada
Toronto, ON
The position serves as a key operational liaison between Licensing, Royalty Collections, Finance, Legal, Technology, Operational Audit and external stakeholders, ensuring accurate data…
Added 4 hours ago
IC
National Sales Administrator
ivari Canada
Toronto, ON
- Full-time
Post-secondary education or equivalent work experience preferably in an insurance or investment environment
Added 4 hours ago
Data and Business Systems Analyst
CMP Group Ltd.
Delta, BC
Post-secondary education in Business, Information Technology, Data Analytics, or a related field
Added 4 hours ago
MI
Robotics Technician (Days)
Magna International
Vaughan, ON
- Full-time
Must have experience in Mig, Stick and Tig welding · Must have PLC programming and Troubleshooting experience with Allen Bradley Rs Logix and Studio 5000
Added 4 hours ago
A
Assistant, Executive
Aecon
Toronto, ON
- $70,000 to $90,000 CAD / year
…employees, clients, and external partners, and handles sensitive information with sound judgment and…
Added 4 hours ago
C
Business Systems Analyst - Robotic Process Automation (RPA)
Co-operators
Regina, SK
- Full-time
Work Model: Hybrid (2 days in office)
Added 4 hours ago
Director,Global Procurement Excellence
Apotex
Toronto, ON · North York, ON
…communicating best practices pertaining to Global Procurement information systems and industry…
Added 4 hours ago
WC
Inside Sales Representative (Edmonton, AB)
Wolseley Canada Inc.
AB · Edmonton, AB
- Full-time
Post-secondary education in Business Administration, Civil Engineering Technology, or a related discipline is considered an asset.
Added 4 hours ago
SD
Director of Instruction
School District 51 Boundary
Grand Forks, BC
- Full-time
…genuinely committed to students in six elementary schools, two secondary schools, one K-9 school and one alternate education site. From the largest school serving over 400 students to the…

Aecon

Assistant, Executive

Toronto, ON, Canada

$70,000 to $90,000 CAD / year

Apply on jobs.aecon.com About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $90,000 CAD / year
Experience: At least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive or equivalent senior leader.
Posting language: English
Posted: Nov 11, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

The Executive Assistant provides high-level, proactive support to the Chief Operating Officer (COO). The role protects the COO’s time, keeps priorities moving, and ensures the COO is prepared for meetings, decisions, travel, and follow-up. The Executive Assistant works closely with senior leaders, executive assistants, employees, clients, and external partners, and handles sensitive information with sound judgment and discretion.

Role Scope and Complexity

Supports a senior executive whose responsibilities span multiple business units, functions, projects, and time zones.
Manages a complex calendar and changing priorities, often with limited notice.
Coordinates confidential and time-sensitive information for executive and leadership discussions.
Uses judgment to resolve scheduling conflicts, identify risks, and determine when issues require the COO’s attention.
Works independently while staying closely connected with the COO and the broader executive support network.

What You'll Do Here:

Executive Calendar and Priority Management

Own and manage the COO’s calendar, including meetings, travel, preparation time, and follow-up.
Assess meeting requests, clarify purpose and required decisions, and recommend priorities.
Resolve calendar conflicts and adjust plans quickly when business needs change.
Protect time for the COO’s most important operational, strategic, and people priorities.

Meeting and Decision Support

Prepare agendas, briefing notes, presentations, reports, and other meeting materials.
Confirm that the COO has the right information, context, and documents before each meeting.
Coordinate leadership meetings and offsites, including logistics, materials, minutes, and action tracking.
Record decisions and follow up with owners to keep commitments on schedule.

Communication and Stakeholder Coordination

Act as a professional first point of contact for the COO’s office.
Draft and edit clear correspondence, presentations, and updates on behalf of the COO.
Build effective working relationships with executives, executive assistants, employees, clients, board contacts, and external partners.
Handle questions and requests promptly, redirecting them when another leader or function is better placed to respond.

Travel, Expenses, and Administration

Plan detailed domestic and international travel, including transportation, accommodation, itineraries, meeting logistics, and changes.
Prepare accurate expense reports, process invoices, and maintain organized records in line with company requirements.
Coordinate office, technology, supplies, and other administrative needs for the COO.
Support special projects and events that require careful planning, follow-through, and confidentiality.

Confidentiality and Executive Office Effectiveness

Protect confidential business, employee, legal, financial, and personal information.
Use sound judgment when handling sensitive requests, competing priorities, and incomplete information.
Maintain simple, reliable systems for files, contacts, action items, and recurring commitments.
Identify ways to improve the COO office’s routines, information flow, and use of time.

What You Bring to the Team:

Qualifications and Experience

Post-secondary education in business administration, office administration, communications, or a related field is preferred, or an equivalent combination of education and relevant experience.
At least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive or equivalent senior leader.
Experience managing complex calendars, executive travel, confidential correspondence, meetings, presentations, and expense reporting.
Experience supporting a senior leader in construction, infrastructure, engineering, energy, professional services, or another complex operating environment is an asset.

Knowledge and Skills

Excellent judgment, discretion, and ability to maintain strict confidentiality.
Strong planning, organization, problem-solving, and follow-through skills.
Clear written and verbal communication, with strong proofreading and attention to detail.
Advanced working knowledge of Microsoft Outlook, Word, PowerPoint, Excel, Teams, and SharePoint; experience with expense and travel systems is an asset.
Ability to remain calm, responsive, and accurate in a fast-moving environment with competing priorities.

Working Conditions

Role based in Toronto, Ontario, with regular in-office presence to support the COO.
Occasional travel and work outside standard business hours may be required to support executive priorities across time zones.

Leadership Expectations

Act with integrity, discretion, professionalism, and respect.
Anticipate needs, raise issues early, and recommend practical solutions.
Build trust through accuracy, responsiveness, and consistent follow-through.
Create order and clarity when priorities change or information is incomplete.

Reason for Vacancy: Replacement

The expected pay range for this role is $70,000 - $90,000 CAD per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

Apply on jobs.aecon.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level, proactive support to the Chief Operating Officer by managing complex calendars, travel, and meeting logistics. They act as a professional point of contact and ensure the COO is prepared for all operational and strategic priorities.

Requirements

Candidates should have at least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive. Proficiency in Microsoft Office suite and strong organizational, communication, and discretion skills are required.

Skills

Executive support
Calendar management
Travel coordination
Expense reporting
Confidentiality
Communication
Problem-solving
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Teams
SharePoint
Stakeholder management
Meeting coordination

Benefits

Health benefits
Mental well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
COO Support
Infrastructure
Construction
Calendar Management
Travel Planning
Expense Management
Stakeholder Coordination
Confidentiality
Microsoft Office
SharePoint
Administrative Support
Project Coordination
Strategic Planning
Professional Services
Energy
Engineering
Business Administration
Communication
Time Management

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Work requirements

Jobs in Canada