Jobs in Canada

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Software Engineer-AI Platforms
Novara
Toronto, ON
- Full-time
As a member of our development team, the Software Engineer – AI Platform works across the full stack to deliver modern, AI-powered product functionality. You will build user-facing features…
Added 4 mins ago
Data and Business Systems Analyst
CMP Group Ltd.
Delta, BC
…data quality issues that support business strategy and the development of customized strategies for current and prospective customers. This role requires strong knowledge of data…
Added 19 mins ago
GS
Financial Analyst
Groupe Somavrac
Oakville, ON
- $80,000 to $100,000 CAD / year
- Full-time
…Finance and plays a key role in producing strategic reporting for senior management. They are responsible for transforming financial and operational data into clear, relevant, and…
Added 19 mins ago
IR
Senior Consultant
Imagine Recruitment & Advisory
Toronto, ON · Greater Toronto Area, Canada
- $75,000 to $90,000 CAD / year
- Full-time
We are currently seeking a Senior Consultant to join our client. As an established member of the
Added 19 mins ago
AI
Senior Identity Reliability Engineer - Ping Forgerock
Apptoza Inc.
Montreal, QC
- Full-time
Role name : Senior Identity Reliability Engineer - Ping Forgerock
Added 19 mins ago
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Senior Accountant, Quality, Methodology
MNP
Markham, ON · ON · Toronto, ON · Mississauga, ON
- Full-time
Make an impact with our Quality team as a Senior Accountant, Methodology. This diverse team of professionals provides best-in-class industry and technical expertise to internally drive the…
Added 19 mins ago
Senior Design Manager
GHD Group Pty Ltd
Vancouver, BC
GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 12,000 diverse and skilled…
Added 19 mins ago
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Assistant, Executive
Aecon
Toronto, ON
- $70,000 to $90,000 CAD / year
Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Added 19 mins ago
Installation Technician
ASSA ABLOY
Toronto, ON · Etobicoke, ON
…to advance up our career ladder, from Service Technician to Senior Technician and beyond. Your professional aspirations are our…
Added 34 mins ago
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Senior Data Integration Specialist
Co-operators
Moncton, NB · Guelph, ON · Toronto, ON · Mississauga, ON · Burlington, ON · Montreal, QC · Quebec, QC · Regina, SK · Calgary, AB
- Full-time
Work Model: Hybrid (2 days in office)
Added 34 mins ago
Director,Global Procurement Excellence
Apotex
Toronto, ON · North York, ON
…performance. The position is accountable to be an authority on development and leadership of global procurement excellence and development of best practice strategies for operational…
Added 34 mins ago
UH
Technical Specialist
University Health Network
Toronto, ON
- Full-time
The Technical Specialist work closely with other Business Intelligence (BI) Analyst and Developer, Data Engineers, Clinical/SME teams and Other Epic Application Team, this position is…
Added 34 mins ago
Director of Student Leadership & Empowerment
Hillel International
Toronto, ON
Reports to: Senior Director of Advocacy and Public Affairs
Added 34 mins ago
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Manager, Internal Audit, Regulatory Compliance and Risk Management (Bilingual FR/EN)
PwC
Montreal, QC
- Full-time
A career in our Risk Services practice will help you better understand a company's objectives and governance, regulatory and risk management environments, and the diverse needs of its key…
Added 34 mins ago
RK
VP, Architecture
Rakuten Kobo Inc.
Toronto, ON · Kobo-ON-John Street
- Full-time
10+ years building and architecting software, including senior leadership experience (Architect /Principal / Director level) in software development organizations
Added 34 mins ago
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General Manager
JOONS
Brampton, ON
- Full-time
…and beverage program, and exceptional hospitality. This is a senior executive-level operational position requiring exceptional leadership, financial acumen, strategic thinking, and…
Added 34 mins ago
MS
Mid-Senior ServiceNow Developer
MSZ Systems
Toronto, ON
- Contract
Job Description – Mid-Senior ServiceNow Developer
Added 34 mins ago
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Full-Stack Software Engineer (AI-Native)
Luxoft
Canada
- Full-time
…2028. Our stack: Ruby on Rails, Node.js/TypeScript and Python services, Vue, PostgreSQL, Snowflake and…
Added 49 mins ago
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Senior Compliance Analyst, Canada
Crypto.com
Canada
- Full-time
We are seeking a highly motivated Compliance Senior Analyst to join our team. This role will help maintain and continuously enhance our Canadian compliance program as the business grows in…
Added 49 mins ago
DI
Senior iOS Mobile Developer
Dawn InfoTek
Toronto, ON
- Contract
Location: Downtown Toronto, ON (Hybrid – 2 days per week in the office)
Added 49 mins ago
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Senior Recruitment Advisor
Dexian
Toronto, ON · Greater Toronto Area, Canada
- $40 to $52 CAD / hour
- Contract
Work Arrangement Requirement: Currently 1 day per week in office, transitioning to 4 days per week in office
Added 49 mins ago
OT
Manager, Finance Data Analytics & Insights
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
…initiatives. In conjunction with the Managing Director and/or Senior Manager, actively work on DA&I initiatives and coordinate with Finance teams and other departments/divisions in OTPP to…
Added 49 mins ago
HA
Fundraising Officer - Western Ontario
Human Appeal
ON · Mississauga, Ontario
- Full-time
- Contract
- Temporary
Applying candidates must have the legal authorisation or right to work in the designated work location/duty station
Added 49 mins ago
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Administrative Assistant
OMERS
Vancouver, BC
- Full-time
We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By…
Added 49 mins ago
MM
Senior Investment Consultant I
Marsh McLennan
Toronto, ON
- Full-time
This role will be based in Toronto and offers a hybrid work arrangement, requiring a minimum of three days per week in the office · All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week

Aecon

Assistant, Executive

Toronto, ON, Canada

$70,000 to $90,000 CAD / year

Apply on jobs.aecon.com About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $90,000 CAD / year
Experience: At least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive or equivalent senior leader.
Posting language: English
Posted: Nov 11, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

The Executive Assistant provides high-level, proactive support to the Chief Operating Officer (COO). The role protects the COO’s time, keeps priorities moving, and ensures the COO is prepared for meetings, decisions, travel, and follow-up. The Executive Assistant works closely with senior leaders, executive assistants, employees, clients, and external partners, and handles sensitive information with sound judgment and discretion.

Role Scope and Complexity

Supports a senior executive whose responsibilities span multiple business units, functions, projects, and time zones.
Manages a complex calendar and changing priorities, often with limited notice.
Coordinates confidential and time-sensitive information for executive and leadership discussions.
Uses judgment to resolve scheduling conflicts, identify risks, and determine when issues require the COO’s attention.
Works independently while staying closely connected with the COO and the broader executive support network.

What You'll Do Here:

Executive Calendar and Priority Management

Own and manage the COO’s calendar, including meetings, travel, preparation time, and follow-up.
Assess meeting requests, clarify purpose and required decisions, and recommend priorities.
Resolve calendar conflicts and adjust plans quickly when business needs change.
Protect time for the COO’s most important operational, strategic, and people priorities.

Meeting and Decision Support

Prepare agendas, briefing notes, presentations, reports, and other meeting materials.
Confirm that the COO has the right information, context, and documents before each meeting.
Coordinate leadership meetings and offsites, including logistics, materials, minutes, and action tracking.
Record decisions and follow up with owners to keep commitments on schedule.

Communication and Stakeholder Coordination

Act as a professional first point of contact for the COO’s office.
Draft and edit clear correspondence, presentations, and updates on behalf of the COO.
Build effective working relationships with executives, executive assistants, employees, clients, board contacts, and external partners.
Handle questions and requests promptly, redirecting them when another leader or function is better placed to respond.

Travel, Expenses, and Administration

Plan detailed domestic and international travel, including transportation, accommodation, itineraries, meeting logistics, and changes.
Prepare accurate expense reports, process invoices, and maintain organized records in line with company requirements.
Coordinate office, technology, supplies, and other administrative needs for the COO.
Support special projects and events that require careful planning, follow-through, and confidentiality.

Confidentiality and Executive Office Effectiveness

Protect confidential business, employee, legal, financial, and personal information.
Use sound judgment when handling sensitive requests, competing priorities, and incomplete information.
Maintain simple, reliable systems for files, contacts, action items, and recurring commitments.
Identify ways to improve the COO office’s routines, information flow, and use of time.

What You Bring to the Team:

Qualifications and Experience

Post-secondary education in business administration, office administration, communications, or a related field is preferred, or an equivalent combination of education and relevant experience.
At least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive or equivalent senior leader.
Experience managing complex calendars, executive travel, confidential correspondence, meetings, presentations, and expense reporting.
Experience supporting a senior leader in construction, infrastructure, engineering, energy, professional services, or another complex operating environment is an asset.

Knowledge and Skills

Excellent judgment, discretion, and ability to maintain strict confidentiality.
Strong planning, organization, problem-solving, and follow-through skills.
Clear written and verbal communication, with strong proofreading and attention to detail.
Advanced working knowledge of Microsoft Outlook, Word, PowerPoint, Excel, Teams, and SharePoint; experience with expense and travel systems is an asset.
Ability to remain calm, responsive, and accurate in a fast-moving environment with competing priorities.

Working Conditions

Role based in Toronto, Ontario, with regular in-office presence to support the COO.
Occasional travel and work outside standard business hours may be required to support executive priorities across time zones.

Leadership Expectations

Act with integrity, discretion, professionalism, and respect.
Anticipate needs, raise issues early, and recommend practical solutions.
Build trust through accuracy, responsiveness, and consistent follow-through.
Create order and clarity when priorities change or information is incomplete.

Reason for Vacancy: Replacement

The expected pay range for this role is $70,000 - $90,000 CAD per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

Apply on jobs.aecon.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level, proactive support to the Chief Operating Officer by managing complex calendars, travel, and meeting logistics. They act as a professional point of contact and ensure the COO is prepared for all operational and strategic priorities.

Requirements

Candidates should have at least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive. Proficiency in Microsoft Office suite and strong organizational, communication, and discretion skills are required.

Skills

Executive support
Calendar management
Travel coordination
Expense reporting
Confidentiality
Communication
Problem-solving
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Teams
SharePoint
Stakeholder management
Meeting coordination

Benefits

Health benefits
Mental well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
COO Support
Infrastructure
Construction
Calendar Management
Travel Planning
Expense Management
Stakeholder Coordination
Confidentiality
Microsoft Office
SharePoint
Administrative Support
Project Coordination
Strategic Planning
Professional Services
Energy
Engineering
Business Administration
Communication
Time Management

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Work requirements

Jobs in Canada