Jobs in Canada

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Added 4 mins ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Must be available to work day and evening shifts, Monday to Sunday
Added 4 mins ago
S
Quality Engineering Specialist
Syntronic
Ottawa, ON
- Full-time
…implementation, and closure while building practical quality systems that improve product consistency, compliance, and customer…
Added 4 mins ago
Director, Deal Desk
Varicent
Vancouver, BC
…execution - you'll establish the processes, governance frameworks, systems alignment, and team structure that enable scalable growth. This is a people leadership role: you'll manage and…
Added 19 mins ago
EA
BizOps Manager
exacare ai
Toronto, ON
- Full-time
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Added 19 mins ago
FC
Inside Sales Representative
Flying Colours International
Coquitlam, BC
- Full-time
Clear and professional verbal and written communication skills.
Added 19 mins ago
RH
Project Cost Accountant (Contract)
Robert Half
Mississauga, ON
- $35 to $45 CAD / hour
- Contract
This is an excellent opportunity for an accounting professional who enjoys partnering with operational teams, analyzing project performance, and contributing to financial decision-making in…
Added 19 mins ago
TJ
Administrative Assistant
The Jean Tweed Centre
Toronto, ON · Etobicoke, ON
- $30,459 to $35,633 CAD / year
- Contract
The Administrative Assistant provides general administrative and clerical support to the organization. The role involves coordinating departmental programs/activities, organizing meetings,…
Added 19 mins ago
TC
Casual Heavy Duty / Mechanic – Kelowna
Transdev Canada
Kelowna, BC
- Full-time
Diagnosing and repairing mechanical and drivetrain systems
Added 19 mins ago
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PET Technologist P2A
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Kelowna, BC
- Full-time
…service culture and in accordance with established standards of professional practice, and the established mission, vision, values, objectives and policies of BC Cancer, performs Positron…
Added 19 mins ago
LL
Legal Assistant - Health Law and Specialty Risk and Insurance (Insurance Defence) - 3+ Years - Toronto (Hybrid)
Lerners LLP
Toronto, ON
- Full-time
This is a Hybrid position and requires a minimum of 3 (three) days per week in the office · Hybrid work arrangement eligibility (3 days per week in office)
Added 19 mins ago
D
Building Operator
Dream
Laval, QC
- Full-time
Added 19 mins ago
GM
Controls Engineer - Multiple Openings (Body, Paint, GA etc.)-11
General Motors
Oshawa, ON
- Full-time
…Engineer based out of our Oshawa Assembly plant. The Controls Systems Engineer is an Individual contributor with recognized expertise responsible for tasks and work you're doing throughout…
Added 19 mins ago
MI
Robotics Technician (Days)
Magna International
Vaughan, ON
- Full-time
Must have experience in Mig, Stick and Tig welding · Must have PLC programming and Troubleshooting experience with Allen Bradley Rs Logix and Studio 5000
Added 19 mins ago
Bilingual Service Coordinator - Hybrid
Siemens
Toronto, ON · Oakville, ON · Montreal, QC · Halifax, NS · Calgary, AB
Provide support, information, prioritization and coordination of activities and resources
Added 19 mins ago
VP, Performance Marketing (Paid Media)
Viral Nation Inc.
Canada
…fluid, creative, and growth-oriented environment that will support your ambitions to apply your talents in an open, collaborative, and fast-paced culture. Our ability to stay at the…
Added 19 mins ago
EW
Senior UX Designer / Concepteur UX Senior
Evolving Web
Remote, Canada
- Full-time
- Remote
High proficiency in Figma: Expertise in using Figma for creating wireframes, prototypes, and design systems.
Added 19 mins ago
A
Intermediate Electrical Engineer
Arcadis
Vancouver, BC
- Full-time
The successful candidate will support the design and delivery of electrical systems for a variety of building projects while collaborating with multidisciplinary teams of engineers,…
Added 19 mins ago
A
Intermediate Electrical Engineer
Arcadis
Toronto, ON
- Full-time
The successful candidate will support the design and delivery of electrical systems for a variety of building projects while collaborating with multidisciplinary teams of engineers,…
Added 19 mins ago
A
Senior Electrical Engineer
Arcadis
Toronto, ON
- Full-time
…leadership in the design and delivery of electrical building systems across a diverse portfolio of projects. You will work closely with clients, multidisciplinary design teams, project…
Added 19 mins ago
A
Senior Electrical Engineer
Arcadis
Vancouver, BC
- Full-time
…leadership in the design and delivery of electrical building systems across a diverse portfolio of projects. You will work closely with clients, multidisciplinary design teams, project…
Added 19 mins ago
Conduct of Operations & Nuclear Professional Advisor - CA Posting
BWXT
Chalk River, ON
Must reside in or be willing to relocate near the Chalk River, ON Site
Added 19 mins ago
A
Assistant, Executive
Aecon
Toronto, ON
- $70,000 to $90,000 CAD / year
Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Added 19 mins ago
M(
Human Resources Coordinator
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Full-time
Delivers responsive, accurate, and professional support to employees and managers
Added 19 mins ago
M(
Coordinator, Talent Strategy
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Full-time
Manage and update applicable tracking systems and reporting tools to support CFL and Canadian Football League Players' Association (CFLPA) requirements.
Added 19 mins ago
Installation Technician
ASSA ABLOY
Toronto, ON · Etobicoke, ON
As an Installation Technician you’ll play a key role in delivering high-quality door systems to our customers. You will be responsible for installing a variety of sliding, swinging, and…

Aecon

Assistant, Executive

Toronto, ON, Canada

$70,000 to $90,000 CAD / year

Apply on jobs.aecon.com About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $90,000 CAD / year
Experience: At least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive or equivalent senior leader.
Posting language: English
Posted: Nov 11, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

The Executive Assistant provides high-level, proactive support to the Chief Operating Officer (COO). The role protects the COO’s time, keeps priorities moving, and ensures the COO is prepared for meetings, decisions, travel, and follow-up. The Executive Assistant works closely with senior leaders, executive assistants, employees, clients, and external partners, and handles sensitive information with sound judgment and discretion.

Role Scope and Complexity

Supports a senior executive whose responsibilities span multiple business units, functions, projects, and time zones.
Manages a complex calendar and changing priorities, often with limited notice.
Coordinates confidential and time-sensitive information for executive and leadership discussions.
Uses judgment to resolve scheduling conflicts, identify risks, and determine when issues require the COO’s attention.
Works independently while staying closely connected with the COO and the broader executive support network.

What You'll Do Here:

Executive Calendar and Priority Management

Own and manage the COO’s calendar, including meetings, travel, preparation time, and follow-up.
Assess meeting requests, clarify purpose and required decisions, and recommend priorities.
Resolve calendar conflicts and adjust plans quickly when business needs change.
Protect time for the COO’s most important operational, strategic, and people priorities.

Meeting and Decision Support

Prepare agendas, briefing notes, presentations, reports, and other meeting materials.
Confirm that the COO has the right information, context, and documents before each meeting.
Coordinate leadership meetings and offsites, including logistics, materials, minutes, and action tracking.
Record decisions and follow up with owners to keep commitments on schedule.

Communication and Stakeholder Coordination

Act as a professional first point of contact for the COO’s office.
Draft and edit clear correspondence, presentations, and updates on behalf of the COO.
Build effective working relationships with executives, executive assistants, employees, clients, board contacts, and external partners.
Handle questions and requests promptly, redirecting them when another leader or function is better placed to respond.

Travel, Expenses, and Administration

Plan detailed domestic and international travel, including transportation, accommodation, itineraries, meeting logistics, and changes.
Prepare accurate expense reports, process invoices, and maintain organized records in line with company requirements.
Coordinate office, technology, supplies, and other administrative needs for the COO.
Support special projects and events that require careful planning, follow-through, and confidentiality.

Confidentiality and Executive Office Effectiveness

Protect confidential business, employee, legal, financial, and personal information.
Use sound judgment when handling sensitive requests, competing priorities, and incomplete information.
Maintain simple, reliable systems for files, contacts, action items, and recurring commitments.
Identify ways to improve the COO office’s routines, information flow, and use of time.

What You Bring to the Team:

Qualifications and Experience

Post-secondary education in business administration, office administration, communications, or a related field is preferred, or an equivalent combination of education and relevant experience.
At least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive or equivalent senior leader.
Experience managing complex calendars, executive travel, confidential correspondence, meetings, presentations, and expense reporting.
Experience supporting a senior leader in construction, infrastructure, engineering, energy, professional services, or another complex operating environment is an asset.

Knowledge and Skills

Excellent judgment, discretion, and ability to maintain strict confidentiality.
Strong planning, organization, problem-solving, and follow-through skills.
Clear written and verbal communication, with strong proofreading and attention to detail.
Advanced working knowledge of Microsoft Outlook, Word, PowerPoint, Excel, Teams, and SharePoint; experience with expense and travel systems is an asset.
Ability to remain calm, responsive, and accurate in a fast-moving environment with competing priorities.

Working Conditions

Role based in Toronto, Ontario, with regular in-office presence to support the COO.
Occasional travel and work outside standard business hours may be required to support executive priorities across time zones.

Leadership Expectations

Act with integrity, discretion, professionalism, and respect.
Anticipate needs, raise issues early, and recommend practical solutions.
Build trust through accuracy, responsiveness, and consistent follow-through.
Create order and clarity when priorities change or information is incomplete.

Reason for Vacancy: Replacement

The expected pay range for this role is $70,000 - $90,000 CAD per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

Apply on jobs.aecon.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level, proactive support to the Chief Operating Officer by managing complex calendars, travel, and meeting logistics. They act as a professional point of contact and ensure the COO is prepared for all operational and strategic priorities.

Requirements

Candidates should have at least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive. Proficiency in Microsoft Office suite and strong organizational, communication, and discretion skills are required.

Skills

Executive support
Calendar management
Travel coordination
Expense reporting
Confidentiality
Communication
Problem-solving
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Teams
SharePoint
Stakeholder management
Meeting coordination

Benefits

Health benefits
Mental well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
COO Support
Infrastructure
Construction
Calendar Management
Travel Planning
Expense Management
Stakeholder Coordination
Confidentiality
Microsoft Office
SharePoint
Administrative Support
Project Coordination
Strategic Planning
Professional Services
Energy
Engineering
Business Administration
Communication
Time Management

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Work requirements

Jobs in Canada