Jobs in Canada

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Added 2 mins ago
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Logistics Manager
SinaLite
Markham, ON
- Full-time
…experience and over $45 million invested in cutting-edge print technology, we help our clients maximize their print profits - and we're just as invested in helping our own team grow. We…
Added 17 mins ago
GS
Financial Analyst
Groupe Somavrac
Oakville, ON
- $80,000 to $100,000 CAD / year
- Full-time
Groupe Somavrac is a leading logistics and industrial services platform operating in Quebec and Ontario, with its head office in Trois‑Rivières. The group delivers integrated expertise in…
Added 17 mins ago
S
PET Technologist P2A
Sanya’k̓ula
Kelowna, BC
- Full-time
Added 17 mins ago
MC
Sales Merchandiser - Part Time
Merchandising Consultants Associates
Fort McMurray, AB
- $16 to $19 CAD / hour
- Part-time
- Contract
Applicants must reside in the specified location and be legally eligible to work in Canada
Added 17 mins ago
MC
Sales Merchandiser - Part Time
Merchandising Consultants Associates
Vaughan, ON
- $16.5 to $17 CAD / hour
- Part-time
- Contract
Applicants must reside in the specified location and be legally eligible to work in Canada
Added 17 mins ago
Bilingual Service Coordinator - Hybrid
Siemens
Toronto, ON · Oakville, ON · Montreal, QC · Halifax, NS · Calgary, AB
…important: making lives better with new ideas and the latest technology around the…
Added 17 mins ago
Global Banking & Markets Operations-Calgary-Associate/Analyst-Natural Gas Scheduling
Goldman Sachs
Calgary, AB
Join the natural gas logistics team and actively contribute to the entire lifecycle of a physical commodity. Schedule the transportation of natural gas across the continent while serving…
Added 17 mins ago
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Assistant, Executive
Aecon
Toronto, ON
- $70,000 to $90,000 CAD / year
Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Added 32 mins ago
Director,Global Procurement Excellence
Apotex
Toronto, ON · North York, ON
This role works globally and cross-functionally, providing strategic direction and operational support to corporate and site teams, cross-functional departments, and key stakeholders at all…
Added 32 mins ago
GP
AI Tech Lead - Physical AI & Robotics
Georgian Partners Growth
Remote, Canada
- Full-time
- Remote
Georgian is a Toronto-based venture capital firm that partners with high-growth technology companies across cybersecurity, AI software, robotics, defense. We manage about $6B in assets and…
Added 32 mins ago
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Team Lead Manufacturing Systems & Processes
BRP
Valcourt, QC
- Full-time
Defining and designing optimal global processes to support operational excellence and supply chain activities.
Added 32 mins ago
WC
Inside Sales Representative (Edmonton, AB)
Wolseley Canada Inc.
AB · Edmonton, AB
- Full-time
…our organization. Here, you’ll build strong relationships and support critical industries that touch the lives of Canadians. Every day, we show up with intention and pride; in ourselves,…
Added 47 mins ago
BS
Bilingual Inside Sales & Order Management Representative
Bilingual Source
Mississauga, ON
- $50,000 to $60,000 CAD / year
- Full-time
…is a customer-focused, inbound sales position where you will support existing business customers, manage orders, and help find solutions to their everyday…
Added 47 mins ago
Retail Sales & Delivery Associate
Fire & Flower Inc.
Edmonton, AB
…merchandising, cleanliness standards, receiving, and inventory…
Added 47 mins ago
Manager, Project Delivery
Edmonton Regional Airport Authority
Nisku, AB
…on a regular basis, YEG appreciates feedback on how it can support and enhance partnerships that exist on the corporate team. YEG values opportunities to create diversity within teams,…
Added 1 hour ago
SN
Capital Projects & Operations Supervisor
Superior North Catholic District School Board
Terrace, BC
- Full-time
…quality while providing on-site operational coordination and logistics support for capital projects led by the…
Added 1 hour ago
MM
Manager, Regulatory & Government Affairs
Mitsubishi Motor Sales of Canada, Inc.
Mississauga, ON
- $105,000 to $115,000 CAD / year
- Full-time
…Provincial Regulations and Standards. Provide appropriate technical support and communication to all members of the Technical Support staff and other appropriate stakeholders, including…
Added 1 hour ago
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Director Supply Chain Strategy
Ciena
Ottawa, ON
- Full-time
As the global leader in high-speed connectivity, Ciena builds the critical infrastructure powering the AI era. We’re a technology company shaping the future of networking, guided by…
Added 1 hour ago
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Field Inspector I- Part-Time
RBGlobal
Ste. Agathe, MB
- Part-time
The Part Time Field Inspector (Level 1)’s primary role will be to support inspection tasks for RBA event TAL & online event photos only items based at RBA facilities. Core responsibilities…
Added 1 hour ago
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(CAN) Manager, Business Operations eCommerce
Walmart
Mississauga, ON
- Full-time
…execution of driver experience programs, with a focus on driver support and call center optimization. This role involves negotiating contracts, controlling costs, and mitigating risks while…
Added 1 hour ago
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Bilingual Learning & Development Coordinator
Aliaxis
Canada
- Full-time
Support virtual and in-person training sessions, including facilities, technology, vendors, and participant logistics.
Added 1 hour ago
IG
Bilingual Learning & Development Coordinator
IPEX Group
Canada
- Full-time
Support virtual and in-person training sessions, including facilities, technology, vendors, and participant logistics.
Added 1 hour ago
BE
Operations Assistant
Bluestar Equity
Barrie, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are seeking a highly organized, proactive, and detail-oriented Operations Assistant to provide direct administrative and operational support to the Director of Operations.
Added 1 hour ago
NT
Account & Operations Manager
Nella Toronto
Toronto, ON · North York, ON
- Full-time
Employment Type: Full-Time | On-Site (5 Days per Week)
Added 1 hour ago
MC
Sales Merchandiser - Part Time
Merchandising Consultants Associates
Sarnia, ON
- $18 to $18.5 CAD / hour
- Part-time
- Contract
Applicants must reside in the specified location and be legally eligible to work in Canada

Aecon

Assistant, Executive

Toronto, ON, Canada

$70,000 to $90,000 CAD / year

Apply on jobs.aecon.com About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $90,000 CAD / year
Experience: At least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive or equivalent senior leader.
Posting language: English
Posted: Nov 11, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

The Executive Assistant provides high-level, proactive support to the Chief Operating Officer (COO). The role protects the COO’s time, keeps priorities moving, and ensures the COO is prepared for meetings, decisions, travel, and follow-up. The Executive Assistant works closely with senior leaders, executive assistants, employees, clients, and external partners, and handles sensitive information with sound judgment and discretion.

Role Scope and Complexity

Supports a senior executive whose responsibilities span multiple business units, functions, projects, and time zones.
Manages a complex calendar and changing priorities, often with limited notice.
Coordinates confidential and time-sensitive information for executive and leadership discussions.
Uses judgment to resolve scheduling conflicts, identify risks, and determine when issues require the COO’s attention.
Works independently while staying closely connected with the COO and the broader executive support network.

What You'll Do Here:

Executive Calendar and Priority Management

Own and manage the COO’s calendar, including meetings, travel, preparation time, and follow-up.
Assess meeting requests, clarify purpose and required decisions, and recommend priorities.
Resolve calendar conflicts and adjust plans quickly when business needs change.
Protect time for the COO’s most important operational, strategic, and people priorities.

Meeting and Decision Support

Prepare agendas, briefing notes, presentations, reports, and other meeting materials.
Confirm that the COO has the right information, context, and documents before each meeting.
Coordinate leadership meetings and offsites, including logistics, materials, minutes, and action tracking.
Record decisions and follow up with owners to keep commitments on schedule.

Communication and Stakeholder Coordination

Act as a professional first point of contact for the COO’s office.
Draft and edit clear correspondence, presentations, and updates on behalf of the COO.
Build effective working relationships with executives, executive assistants, employees, clients, board contacts, and external partners.
Handle questions and requests promptly, redirecting them when another leader or function is better placed to respond.

Travel, Expenses, and Administration

Plan detailed domestic and international travel, including transportation, accommodation, itineraries, meeting logistics, and changes.
Prepare accurate expense reports, process invoices, and maintain organized records in line with company requirements.
Coordinate office, technology, supplies, and other administrative needs for the COO.
Support special projects and events that require careful planning, follow-through, and confidentiality.

Confidentiality and Executive Office Effectiveness

Protect confidential business, employee, legal, financial, and personal information.
Use sound judgment when handling sensitive requests, competing priorities, and incomplete information.
Maintain simple, reliable systems for files, contacts, action items, and recurring commitments.
Identify ways to improve the COO office’s routines, information flow, and use of time.

What You Bring to the Team:

Qualifications and Experience

Post-secondary education in business administration, office administration, communications, or a related field is preferred, or an equivalent combination of education and relevant experience.
At least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive or equivalent senior leader.
Experience managing complex calendars, executive travel, confidential correspondence, meetings, presentations, and expense reporting.
Experience supporting a senior leader in construction, infrastructure, engineering, energy, professional services, or another complex operating environment is an asset.

Knowledge and Skills

Excellent judgment, discretion, and ability to maintain strict confidentiality.
Strong planning, organization, problem-solving, and follow-through skills.
Clear written and verbal communication, with strong proofreading and attention to detail.
Advanced working knowledge of Microsoft Outlook, Word, PowerPoint, Excel, Teams, and SharePoint; experience with expense and travel systems is an asset.
Ability to remain calm, responsive, and accurate in a fast-moving environment with competing priorities.

Working Conditions

Role based in Toronto, Ontario, with regular in-office presence to support the COO.
Occasional travel and work outside standard business hours may be required to support executive priorities across time zones.

Leadership Expectations

Act with integrity, discretion, professionalism, and respect.
Anticipate needs, raise issues early, and recommend practical solutions.
Build trust through accuracy, responsiveness, and consistent follow-through.
Create order and clarity when priorities change or information is incomplete.

Reason for Vacancy: Replacement

The expected pay range for this role is $70,000 - $90,000 CAD per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

Apply on jobs.aecon.com About employer

More about this job

Responsibilities

The Executive Assistant provides high-level, proactive support to the Chief Operating Officer by managing complex calendars, travel, and meeting logistics. They act as a professional point of contact and ensure the COO is prepared for all operational and strategic priorities.

Requirements

Candidates should have at least 7 years of progressive administrative experience, including 3 to 5 years supporting a C-suite executive. Proficiency in Microsoft Office suite and strong organizational, communication, and discretion skills are required.

Skills

Executive support
Calendar management
Travel coordination
Expense reporting
Confidentiality
Communication
Problem-solving
Microsoft Outlook
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Teams
SharePoint
Stakeholder management
Meeting coordination

Benefits

Health benefits
Mental well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
COO Support
Infrastructure
Construction
Calendar Management
Travel Planning
Expense Management
Stakeholder Coordination
Confidentiality
Microsoft Office
SharePoint
Administrative Support
Project Coordination
Strategic Planning
Professional Services
Energy
Engineering
Business Administration
Communication
Time Management

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Work requirements

Jobs in Canada