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Added 51 mins ago
Repairs Technician - Winter - Part-Time
Blue Mountain Resort
The Blue Mountains, ON
Part-time
Make recommendations to guests for additional services based on their equipment and/or snow conditions.
Added 51 mins ago
Tenant Services Coordinator
BGIS
Toronto, ON
Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They…
Added 1 hour ago
Sales Enablement Coordinator
Trimble Inc.
Richmond Hill, ON · Canada - Richmond Hill, Ontario (Applanix)
Full-time
Trimble Field Systems develops hardware, software and services that connect the site to the office for key industries around the world, including civil construction, surveying, mapping,…
Added 1 hour ago
Human Resources Coordinator
Irving Woodlands
Saint-Léonard, NB · St Leonard, NB
Full-time
…professionals, supported by our logistics and professional services group, are world-class and implement leading strategies in these areas: silviculture, planting, harvesting, trucking and…
Added 1 hour ago
Sales Enablement Coordinator
Trimble Inc.
Richmond Hill, ON
Full-time
Trimble Field Systems develops hardware, software and services that connect the site to the office for key industries around the world, including civil construction, surveying, mapping,…
Added 2 hours ago
Project Coordinator (Mechanical/Electrical)
Aecon
Winnipeg, MB · Niverville, MB
…Niverville, Manitoba, and we are currently looking for a Project Coordinator to join the team. These projects includes the construction of a new wastewater treatment facility and conveyance…
Added 2 hours ago
Senior Project Coordiantor
Ledcor
Toronto, ON · Milton, ON
Full-time
You are a Senior Project Coordinator who provides independent project-control and delivery support across full telecom project lifecycles. You help maintain accurate project systems,…
Added 2 hours ago
Traffic Management Coordinator
The Corporation of The City of Victoria
Victoria, BC
Other
…Management Coordinators to help keep people moving safely through construction projects, special events, and day-to-day City operations. In this role, you'll develop and review traffic…
Added 3 hours ago
Co-op, Assistant Coordinator, BIM
Aecon
Toronto, ON
…proudly serves public and private sector clients through its Construction and Concessions…
Added 3 hours ago
Future Opportunities-Secondary Teacher (LTO & Possible Contract) Technological Education 2026/2027
York Region District School Board
Aurora, ON
Contract
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 3 hours ago
Carpenter - General Tradesperson - Permanent- Full-time (internal/external)
Sudbury Catholic District School Board
Sudbury, ON
Full-time
Work collaboratively with Facility Services and school staff, providing recommendations on repair strategies and work planning to the Maintenance Coordinator. Notify supervisors promptly of…
Added 3 hours ago
Electrician - General Tradesperson - Permanent- Full-time (internal/external)
Sudbury Catholic District School Board
Sudbury, ON
Full-time
Work collaboratively with Facility Services and school staff, providing recommendations on repair strategies and work planning to the Maintenance Coordinator. Notify supervisors promptly of…
Added 3 hours ago
Field Technician
Amdocs
Bedford, NS
Full-time
…secure operations at scale. We provide software products and services that embed intelligence into how work runs across business, IT, and network domains –delivering measurable outcomes in…
Added 3 hours ago
Facility Steward
Canadian Opera Company
Toronto, ON
Full-time
Reporting to the Facilities Coordinator, this position plays a critical role in ensuring patrons and guests have an exceptional experience when attending performances and special events at…
Added 4 hours ago
Human Resources Coordinator
J.D. Irving, Limited
NB · Saint-Leonard, NB
Full-time
…professionals, supported by our logistics and professional services group, are world-class and implement leading strategies in these areas: silviculture, planting, harvesting, trucking and…
Added 4 hours ago
Yard Coordinator
Savanna
Leduc, AB
Full-time
The Shop/Yard Coordinator is responsible for the day-to-day organization, maintenance, and operation of the company's shop and yard facilities. This role supports drilling operations by…
Added 4 hours ago
Marketing Coordinator
Northern Strands
Saskatoon, SK
Full-time
Northern Strands Group of Companies provide an all-inclusive solution for construction, mining, engineering, equipment, and supply requirements with top-notch craftsmanship, cutting-edge…
Added 4 hours ago
Electrical Project Coordinator
Energy Network Services
Richmond Hill, ON
Full-time
Energy Network Services Inc. (ENS) is Canada’s leading provider of connected energy solutions, with full national service coverage across 14 locations. ENS supports a growing range of…
Added 5 hours ago
Repairs Technician - Winter - Part-Time
Alterra
The Blue Mountains, ON · Blue Mountain Resort LP
Part-time
Make recommendations to guests for additional services based on their equipment and/or snow conditions.
Added 5 hours ago
Branch Operations Supervisor
Farm Business Consultants
Grande Prairie, AB
Other
…entrepreneurs and small business owners, including farmers, construction contractors, skilled trades, and self-employed professionals. At FBC, a membership is more than just a single tax…
Added 5 hours ago
Virtual Design and Construction Coordinator
EllisDon
Ottawa, ON
Full-time
We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one…
Added 6 hours ago
Sr. Quality Assurance Coordinator
Aecon
Hamilton, ON
…proudly serves public and private sector clients through its Construction and Concessions…
Added 6 hours ago
MHCA WorkSafely Training Coordinator
Manitoba Heavy Construction Association
Winnipeg, MB
Full-time
Company Description The Manitoba Heavy Construction Association (MHCA) is the recognized voice of the heavy construction industry in Manitoba, championing sustainable investment in core…
Added 6 hours ago
Facilities Coordinator
Akelius Residential Property AB
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
The Facility Coordinator manages tenant interactions, scheduling maintenance services, quality control, and ensuring smooth communication between tenants and the maintenance team.
Added 6 hours ago
HSE Coordinator
Golderado Contracting Corp
AB · Edmonton, AB
Full-time
Golderado Contracting Corporation ("Golderado") supplies skilled labour for construction projects across Canada, primarily in Alberta, British Columbia, and Saskatchewan, supporting clients…

Aecon

Coordinator, Pre-Construction

Calgary, AB, Canada

Experience: 1-3 years of experience in administration, proposal coordination, and project coordination.
Posting language: English
Posted: Sep 29, 2026

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Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams through the coordination of proposals and pre-construction activities. This position acts as a key link between operations, estimating, and project management to ensure day-to-day activities are on schedule.

The successful candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment. This role provides both administrative and technical support throughout the project team.

What You'll Do Here:

Coordinate the preparation, formatting, assembly, and submission of RFQs, RFPs, tenders, EOIs, and pre-qualification packages.
Maintain proposal schedules, submission calendars, and pursuit tracking tools.
Gather and compile information from operations, estimating, safety, quality, and project teams to support proposal development.
Maintain and update proposal templates, resumes, and project profiles.
Coordinate printing, binding, electronic submissions, and document delivery requirements.
Draft pre-construction documentation, including Environmental Construction Operation (ECO) Plans, project schedules, Traffic Accommodation Strategies (TAS) Plans, and purchase order requisitions, ensuring accuracy, completeness, and alignment with project requirements.
Organize and maintain electronic filing systems for bids, proposals, and pre-construction documentation.
Prepare reports, correspondence, meeting agendas, and meeting minutes.
Generate crew timesheet templates.
Initiate project utility locates.
Draft accounting purchase orders and subcontract agreements.
Work with the project management team to set up cellphones and laptops for office and field staff.
Perform other duties and responsibilities as required.

What You Bring to the Team:

1-3 years of experience in administration, proposal coordination, and project coordination.
Experience in the construction industry is considered an asset.
Demonstrated computer software proficiency in MS Excel and Word.
Experience with SharePoint and document management systems.
Strong document formatting and editing capabilities.
Proven organizational skills.
Ability to manage time and formulate plans to meet multiple deadlines within a high-pressure work environment.
Ability to work effectively within a team environment.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Pre-Construction Coordinator supports estimating and project management teams by coordinating proposals, tenders, and pre-construction documentation. They act as a key link between operations and project teams to ensure project activities remain on schedule.

Requirements

Candidates should have 1-3 years of experience in administration or project coordination, with construction industry experience considered an asset. Proficiency in MS Office, SharePoint, and strong organizational skills are required to manage multiple deadlines.

Skills

Proposal coordination
Project coordination
Document management
MS Excel
MS Word
SharePoint
Technical writing
Time management
Detail-oriented
Organizational skills
Communication
Data entry
Reporting
Scheduling
Procurement support

Benefits

Mental well-being support
Emotional well-being support
Physical well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Pre-construction
Estimating
Proposal coordination
RFQs
RFPs
Tenders
Construction
Project management
SharePoint
MS Excel
MS Word
Document control
Purchase orders
Subcontract agreements
Infrastructure
Safety
Reporting
Administrative support

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