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Added 11 mins ago
Coordonnateur(trice) à la scénographie / Theming Coordinator (Contrat/Contract)
Triotech Amusement Inc
Montreal, QC
Full-time
In collaboration with the Creative Director, the Scenography Coordinator will have the following
Added 24 mins ago
Disability and Wellness Coordinator (temporary position up to two (2) years)
City of Saint John
Saint John, NB
Temporary
…successful return-to-work plans. The Disability and Wellness Coordinator will collaborate with internal and external partners to ensure compliance with applicable legislation while…
Added 24 mins ago
Technical Support Specialist
Trojan Technologies
Guelph, ON
Full-time
Partner with the Warranty Coordinator on cases requiring warranty administration, RGA processing, credits, replacements, or transactional order entry.
Added 24 mins ago
Acquisitions Coordinator
York University
Toronto, ON
Full-time
Under the direction of the manager, the Acquisitions Coordinator coordinates the operational activities supporting library acquisitions, including acquisition order processing, electronic…
Added 24 mins ago
Production Coordinator
kostklip®
Port Coquitlam, BC
Full-time
Role Description The Production Coordinator is a full-time, on-site role based in Port Coquitlam, BC. This role manages day-to-day production scheduling, coordinates work orders, and…
Added 24 mins ago
Senior Manager Enterprise Performance FP&A
Couche-Tard
Laval, QC
Internship
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Added 40 mins ago
Receptionist / Office Coordinator
High Tide
Calgary, AB
Full-time
We’re looking for a friendly, professional, and highly organized Receptionist/Office Coordinator to join us. This is a great opportunity for someone who enjoys variety, thrives in a…
Added 40 mins ago
Project Coordinator
Urban Systems
Kelowna, BC
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Added 52 mins ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Added 52 mins ago
Trekker Days Program Staff (Contract Position)
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The Pas, MB
Contract
…primary role of Trekker Day Staff is to manage classroom and field trip experiences for students in Grades 9 to 12 by supporting safe, organized, and engaging learning environments,…
Added 52 mins ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
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Added 52 mins ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Field of Study: Public Health, Epidemiology, or other related field
Added 52 mins ago
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 52 mins ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
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Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 52 mins ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 52 mins ago
Clinical Research Coordinator – Physiotherapist
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…condition, but also advance basic and clinical research in the…
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MHCA WorkSafely Training Coordinator
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Winnipeg, MB
Full-time
Role Description The MHCA WorkSafely Training Coordinator is a full-time, on-site role based in Winnipeg, MB, responsible for coordinating safety and training programs for heavy…
Added 52 mins ago
Router
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Toronto, ON · Greater Toronto Area, Canada
Full-time
The Routing Coordinator is responsible for overseeing daily routing activities to ensure consistent, on-time deliveries in the most efficient and cost-effective manner possible.
Added 52 mins ago
Laboratory Coordinator
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Halifax, NS
Full-time
…Reporting to the Principal Investigator (PI), the Laboratory Coordinator will oversee the general operation of all laboratory activities, including equipment, training, and laboratory…
Added 55 mins ago
Events Coordinator
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Calgary, AB
As a Coordinator on WestJet’s Events & Activations team, you’ll help bring the WestJettter Experience and brand to life through engaging, well-executed events and experiences.
Added 55 mins ago
Project Coordinator - Victoria
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Victoria, BC
We are seeking a driven Project Coordinator to join Axiom Builders. We have multiple current and upcoming projects in and around Victoria and looking for strong individuals looking to join…
Added 55 mins ago
HSE Coordinator
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AB · Edmonton, AB
Full-time
Minimum 2 years working as a Safety Coordinator or equivalent experience.
Added 55 mins ago
Logistics Coordinator
J.D. Irving, Limited
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Full-time
Education – College Diploma or Bachelor of Business Administration, Supply Chain Management, Logistics, or a related field
Added 1 hour ago
HR & Recruiting Coordinator
exagens
Montreal, QC
Full-time
Exagens is looking for a Human Resource Coordinator to join our team in our Montreal Old Port office.. The Human Resource Coordinator is responsible for various functions of the Human…
Added 1 hour ago
HR & Recruiting Coordinator
exagens
Montreal, QC
Full-time
Exagens is looking for a Human Resource Coordinator to join our team in our Montreal Old Port office.. The Human Resource Coordinator is responsible for various functions of the Human…

Aecon

Coordinator, Pre-Construction

Calgary, AB, Canada

Experience: 1-3 years of experience in administration, proposal coordination, and project coordination.
Posting language: English
Posted: Sep 29, 2026

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Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams through the coordination of proposals and pre-construction activities. This position acts as a key link between operations, estimating, and project management to ensure day-to-day activities are on schedule.

The successful candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment. This role provides both administrative and technical support throughout the project team.

What You'll Do Here:

Coordinate the preparation, formatting, assembly, and submission of RFQs, RFPs, tenders, EOIs, and pre-qualification packages.
Maintain proposal schedules, submission calendars, and pursuit tracking tools.
Gather and compile information from operations, estimating, safety, quality, and project teams to support proposal development.
Maintain and update proposal templates, resumes, and project profiles.
Coordinate printing, binding, electronic submissions, and document delivery requirements.
Draft pre-construction documentation, including Environmental Construction Operation (ECO) Plans, project schedules, Traffic Accommodation Strategies (TAS) Plans, and purchase order requisitions, ensuring accuracy, completeness, and alignment with project requirements.
Organize and maintain electronic filing systems for bids, proposals, and pre-construction documentation.
Prepare reports, correspondence, meeting agendas, and meeting minutes.
Generate crew timesheet templates.
Initiate project utility locates.
Draft accounting purchase orders and subcontract agreements.
Work with the project management team to set up cellphones and laptops for office and field staff.
Perform other duties and responsibilities as required.

What You Bring to the Team:

1-3 years of experience in administration, proposal coordination, and project coordination.
Experience in the construction industry is considered an asset.
Demonstrated computer software proficiency in MS Excel and Word.
Experience with SharePoint and document management systems.
Strong document formatting and editing capabilities.
Proven organizational skills.
Ability to manage time and formulate plans to meet multiple deadlines within a high-pressure work environment.
Ability to work effectively within a team environment.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Pre-Construction Coordinator supports estimating and project management teams by coordinating proposals, tenders, and pre-construction documentation. They act as a key link between operations and project teams to ensure project activities remain on schedule.

Requirements

Candidates should have 1-3 years of experience in administration or project coordination, with construction industry experience considered an asset. Proficiency in MS Office, SharePoint, and strong organizational skills are required to manage multiple deadlines.

Skills

Proposal coordination
Project coordination
Document management
MS Excel
MS Word
SharePoint
Technical writing
Time management
Detail-oriented
Organizational skills
Communication
Data entry
Reporting
Scheduling
Procurement support

Benefits

Mental well-being support
Emotional well-being support
Physical well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Pre-construction
Estimating
Proposal coordination
RFQs
RFPs
Tenders
Construction
Project management
SharePoint
MS Excel
MS Word
Document control
Purchase orders
Subcontract agreements
Infrastructure
Safety
Reporting
Administrative support

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