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Added 13 mins ago
Customer Services Manager - Parts & Services
Sandvik
ON · Ontario, Canada
Full-time
Currently, we have an opening for a Customer Services Manager - Parts and Services. The Customer Services Manager is responsible for leading the customer parts supply experience for Sandvik…
Added 13 mins ago
Receptionist
Dalhousie University
Halifax, NS
Full-time
…of whom remain in contact with the Faculty. Reporting to the Manager, Alumni & Student Engagement, and supporting the Admissions Facilitator, the Dean’s Office Receptionist will coordinate…
Added 13 mins ago
Laboratory Technologist – Oilfield Cementing
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Grande Prairie, AB
Full-time
The Technologist – Laboratory will report directly to Manager – Laboratory and will be located at our Grande Prairie facility. The technologist will carry out duties as directed by the…
Added 13 mins ago
Recruiter, Hourly
Towne
NB · Chiasson Office, NB
Full-time
…with clarity and confidence, and building a pipeline of great people who are ready when opportunity knocks. From the first conversation with a hiring manager to a candidate’s final yes,…
Added 13 mins ago
Recruiter, Hourly
Towne
NB · Chiasson Office, NB
Full-time
…with clarity and confidence, and building a pipeline of great people who are ready when opportunity knocks. From the first conversation with a hiring manager to a candidate’s final yes,…
Added 13 mins ago
Recruiter, Hourly
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Added 13 mins ago
Community General Manager, Personal Banking - Charlottetown, PEI
CIBC
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Added 13 mins ago
Product Manager
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Join Our Mission: Help People See Their World Again
Added 13 mins ago
IT Manager
Robert Half
Richmond, BC
$100,000 to $120,000 CAD / year
Full-time
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Added 13 mins ago
Manager, Engagement & Change Enablement, BC Health Workday
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Added 13 mins ago
Customer Wellness Associate
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…Customer Experience team is the heart of that promise - the people who make sure every customer, whether they reach us by email, chat, or social media, feels heard and taken care…
Added 13 mins ago
Warehouse Associate (Bin Picking)
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Edmonton, AB
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Added 13 mins ago
Operations Support Analyst, eHealth -Internal Only
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Added 13 mins ago
System Administrator
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Added 13 mins ago
Geotechnical Project Manager
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Added 14 mins ago
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The Prepared Foods Manager is responsible for the efficient and fiscally responsible operation of the department. The Manager will lead and manage staff to achieve the highest level of…
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FT - Cultural Support Worker - Spiritwood Homes
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Added 29 mins ago
Senior Sales Associate
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…Canadian owned, community oriented company looking for amazing people to join our team. With 68 stores across western Canada, our mission is to help small town Canadians live better lives…
Added 29 mins ago
Sales Associate
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Up to $18.25 CAD / hour
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Added 29 mins ago
Senior Sales Associate
FHC ENTERPRISES LTD.
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Added 29 mins ago
Used Vehicle Acquisitions Specialist - Calgary, AB
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Added 29 mins ago
Executive Director
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Up to $135,000 CAD / year
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Added 29 mins ago
Senior Engineer Supervisor, Projects
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$140,000 to $165,000 CAD / year
Reporting to the Manager, Commercial, the Senior Engineering Supervisor, Projects is accountable for safely delivering a portfolio of capital projects for Greenhills Operations on time and…
Added 29 mins ago
Inside Sales and Service Representative
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Courtenay, BC
$45,000 to $48,000 CAD / year
Strong written and verbal communication skills, excellent interpersonal skills, and an ability to work with diverse groups of people.
Added 29 mins ago
Service Technician, Residential Construction, Empire Envelope
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Aecon

Coordinator, Pre-Construction

Calgary, AB, Canada

Experience: 1-3 years of experience in administration, proposal coordination, and project coordination.
Posting language: English
Posted: Sep 29, 2026

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Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams through the coordination of proposals and pre-construction activities. This position acts as a key link between operations, estimating, and project management to ensure day-to-day activities are on schedule.

The successful candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment. This role provides both administrative and technical support throughout the project team.

What You'll Do Here:

Coordinate the preparation, formatting, assembly, and submission of RFQs, RFPs, tenders, EOIs, and pre-qualification packages.
Maintain proposal schedules, submission calendars, and pursuit tracking tools.
Gather and compile information from operations, estimating, safety, quality, and project teams to support proposal development.
Maintain and update proposal templates, resumes, and project profiles.
Coordinate printing, binding, electronic submissions, and document delivery requirements.
Draft pre-construction documentation, including Environmental Construction Operation (ECO) Plans, project schedules, Traffic Accommodation Strategies (TAS) Plans, and purchase order requisitions, ensuring accuracy, completeness, and alignment with project requirements.
Organize and maintain electronic filing systems for bids, proposals, and pre-construction documentation.
Prepare reports, correspondence, meeting agendas, and meeting minutes.
Generate crew timesheet templates.
Initiate project utility locates.
Draft accounting purchase orders and subcontract agreements.
Work with the project management team to set up cellphones and laptops for office and field staff.
Perform other duties and responsibilities as required.

What You Bring to the Team:

1-3 years of experience in administration, proposal coordination, and project coordination.
Experience in the construction industry is considered an asset.
Demonstrated computer software proficiency in MS Excel and Word.
Experience with SharePoint and document management systems.
Strong document formatting and editing capabilities.
Proven organizational skills.
Ability to manage time and formulate plans to meet multiple deadlines within a high-pressure work environment.
Ability to work effectively within a team environment.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Pre-Construction Coordinator supports estimating and project management teams by coordinating proposals, tenders, and pre-construction documentation. They act as a key link between operations and project teams to ensure project activities remain on schedule.

Requirements

Candidates should have 1-3 years of experience in administration or project coordination, with construction industry experience considered an asset. Proficiency in MS Office, SharePoint, and strong organizational skills are required to manage multiple deadlines.

Skills

Proposal coordination
Project coordination
Document management
MS Excel
MS Word
SharePoint
Technical writing
Time management
Detail-oriented
Organizational skills
Communication
Data entry
Reporting
Scheduling
Procurement support

Benefits

Mental well-being support
Emotional well-being support
Physical well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Pre-construction
Estimating
Proposal coordination
RFQs
RFPs
Tenders
Construction
Project management
SharePoint
MS Excel
MS Word
Document control
Purchase orders
Subcontract agreements
Infrastructure
Safety
Reporting
Administrative support

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