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Added 5 mins ago
Coordonnateur(trice) à la scénographie / Theming Coordinator (Contrat/Contract)
Triotech Amusement Inc
Montreal, QC
Full-time
In collaboration with the Creative Director, the Scenography Coordinator will have the following
Added 18 mins ago
Production Coordinator
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Full-time
Role Description The Production Coordinator is a full-time, on-site role based in Port Coquitlam, BC. This role manages day-to-day production scheduling, coordinates work orders, and…
Added 18 mins ago
Senior Manager Enterprise Performance FP&A
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Internship
Strong organizational and project management skills.
Added 19 mins ago
Sr. Quality Assurance Coordinator
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Hamilton, ON
Reporting to the Quality Manager, the Sr. Quality Assurance Coordinator is responsible for supporting the implementation, monitoring, and continuous improvement of the project's Quality…
Added 34 mins ago
Project Coordinator
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Kelowna, BC
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Added 46 mins ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
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Added 46 mins ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
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Contract
…incumbent is responsible for the scientific and operational management of the program’s portfolio of studies, from ethics submission and study registration through recruitment, data…
Added 46 mins ago
Tremplin Program Coordinator
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Added 46 mins ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
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Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 46 mins ago
Laboratory Coordinator
Dalhousie University
Halifax, NS
Full-time
Research Project Stable Isotope Biogeochemistry Laboratory
Added 49 mins ago
Events Coordinator
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Added 49 mins ago
Project Coordinator - Victoria
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Victoria, BC
We are seeking a driven Project Coordinator to join Axiom Builders. We have multiple current and upcoming projects in and around Victoria and looking for strong individuals looking to join…
Added 49 mins ago
HSE Coordinator
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Hours: The typical hours are 7:00 AM to 5:30 PM but is dependent on project needs.
Added 1 hour ago
Project Coordinator
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Added 1 hour ago
184-26-4 Land Based Program Coordinator
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…EST, Wednesday, October 14, 2026, for the Land Based Program Coordinator with Maternal Child and Youth Health, Wellbeing. The Six Nations of the Grand River Application for Employment Form,…
Added 1 hour ago
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Added 1 hour ago
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You are a Senior Project Coordinator with over 5 years of experience working in multi-disciplinary commercial construction projects. As an integral part of the project team, you will be…
Added 1 hour ago
Coordonnateur(trice) à la scénographie / Scenography Coordinator (Contrat/Contract)
Triotech
Joliette, QC
Full-time
In collaboration with the Creative Director, the Scenography Coordinator will have the following main responsibilities:
Added 1 hour ago
Airworthiness Coordinator
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$50 to $55 CAD / hour
Full-time
Project management experience, including planning, scheduling, and coordinating multi-disciplinary activities, is an asset.
Added 1 hour ago
Coordinator, Mental Health Services
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Toronto, ON
Full-time
The incumbent will also provide confidential administration support to the Chief of Psychiatry. The coordinator will participate in the on-going review, modification and design of policies,…
Added 1 hour ago
Projects & Services - Field Construction Manager, Fort McMurray
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…leads field construction teams and coordinates closely with Project Management, Engineering, Safety, Quality, Project Controls, Materials Management, and customers to deliver projects…
Added 2 hours ago
Field Studies and Internship Officer
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Full-time
Present workshops to promote field study semester opportunities. Provide risk management and logistical information and inform students going into the field of the risks so they are better…
Added 2 hours ago
Business Analyst
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Full-time
Minimum 1 year as a Business Analyst or Project Coordinator
Added 2 hours ago
Research Coordinator, Surgery
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Calgary, AB
Full-time
The Department of Surgery in the Cumming School of Medicine invites applications for a Research Coordinator. This Full-time Fixed Term position is for approximately 1 year (based on length…
Added 2 hours ago
Business Analyst
City of Winnipeg
Winnipeg, MB
Full-time
Reporting to the Coordinator of Business Analysis and Quality Assurance, the Business Analyst is responsible for leading the elicitation, communication, analysis, and documentation of the…

Aecon

Coordinator, Pre-Construction

Calgary, AB, Canada

Experience: 1-3 years of experience in administration, proposal coordination, and project coordination.
Posting language: English
Posted: Sep 29, 2026

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Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams through the coordination of proposals and pre-construction activities. This position acts as a key link between operations, estimating, and project management to ensure day-to-day activities are on schedule.

The successful candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment. This role provides both administrative and technical support throughout the project team.

What You'll Do Here:

Coordinate the preparation, formatting, assembly, and submission of RFQs, RFPs, tenders, EOIs, and pre-qualification packages.
Maintain proposal schedules, submission calendars, and pursuit tracking tools.
Gather and compile information from operations, estimating, safety, quality, and project teams to support proposal development.
Maintain and update proposal templates, resumes, and project profiles.
Coordinate printing, binding, electronic submissions, and document delivery requirements.
Draft pre-construction documentation, including Environmental Construction Operation (ECO) Plans, project schedules, Traffic Accommodation Strategies (TAS) Plans, and purchase order requisitions, ensuring accuracy, completeness, and alignment with project requirements.
Organize and maintain electronic filing systems for bids, proposals, and pre-construction documentation.
Prepare reports, correspondence, meeting agendas, and meeting minutes.
Generate crew timesheet templates.
Initiate project utility locates.
Draft accounting purchase orders and subcontract agreements.
Work with the project management team to set up cellphones and laptops for office and field staff.
Perform other duties and responsibilities as required.

What You Bring to the Team:

1-3 years of experience in administration, proposal coordination, and project coordination.
Experience in the construction industry is considered an asset.
Demonstrated computer software proficiency in MS Excel and Word.
Experience with SharePoint and document management systems.
Strong document formatting and editing capabilities.
Proven organizational skills.
Ability to manage time and formulate plans to meet multiple deadlines within a high-pressure work environment.
Ability to work effectively within a team environment.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Pre-Construction Coordinator supports estimating and project management teams by coordinating proposals, tenders, and pre-construction documentation. They act as a key link between operations and project teams to ensure project activities remain on schedule.

Requirements

Candidates should have 1-3 years of experience in administration or project coordination, with construction industry experience considered an asset. Proficiency in MS Office, SharePoint, and strong organizational skills are required to manage multiple deadlines.

Skills

Proposal coordination
Project coordination
Document management
MS Excel
MS Word
SharePoint
Technical writing
Time management
Detail-oriented
Organizational skills
Communication
Data entry
Reporting
Scheduling
Procurement support

Benefits

Mental well-being support
Emotional well-being support
Physical well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Pre-construction
Estimating
Proposal coordination
RFQs
RFPs
Tenders
Construction
Project management
SharePoint
MS Excel
MS Word
Document control
Purchase orders
Subcontract agreements
Infrastructure
Safety
Reporting
Administrative support

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