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Added 1 hour ago
Marketing Coordinator
Triumph Group of Companies
Toronto, ON
Full-time
As Marketing Coordinator, you'll report to the Marketing Manager and turn good ideas into content, sales materials, campaigns, and events across businesses like Heather & Little, PrimeFab,…
Added 4 hours ago
Project Controls/Scheduler Specialist - Site Projects
BWXT
Port Elgin, ON
Provide support to proposals, including scheduling tasks and providing Project Coordinator cost input with resource loading for estimate development and milestones for cash flow analysis.
Added 4 hours ago
Supply Chain Coordinator
BWXT
Cambridge, ON
As our Supply Chain Coordinator, you will oversee procurement activities for small to mid-size proposals and projects. You will serve as the primary link between Supply Management, Project…
Added 4 hours ago
senior design coordinator
Pomerleau
Montreal, QC
During the proposal and execution phases of projects delivered under alternative delivery methods, the Senior Design Coordinator manages design packages within a large-scale project or…
Added 4 hours ago
Scheduling Coordinator
Pomerleau
Montreal, QC
Under the supervision of a more experienced scheduler, the incumbent will participate in the development of schedules for projects assigned to them in the proposal or execution phase.
Added 4 hours ago
Sales Manager
Fairmont Hotels & Resorts
Calgary, AB
Full-time
Own the sales journey from initial inquiry through proposal, negotiation, contracting, and turnover to Catering, ensuring a seamless client experience.
Added 5 hours ago
Procurement Coordinator - Contract
The Beer Store
Bolton, ON
Contract
We are currently searching for a Procurement Coordinator, reporting to the Manager, Procurement. This vacancy is a full-time, 12-month contract opportunity. The Procurement Coordinator is…
Added 6 hours ago
Project Coordinator – Architecture
WalterFedy
Calgary, AB
Full-time
The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource…
Added 9 hours ago
Internship, Scheduling Coordinator
Pomerleau
Vancouver, BC
Join Pomerleau as a Scheduling Coordinator Intern and gain hands-on experience.
Added 9 hours ago
Intern, Scheduling Coordinator
Pomerleau
Toronto, ON
Join Pomerleau as a Scheduling Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.
Added 9 hours ago
Senior BIM/VDC Coordinator - Major Projects
Pomerleau
Montreal, QC
As a Senior BIM/VDC Coordinator working in our Innovation team at Pomerleau Construction, you will play a key role in inventing the future of design and construction by supporting and…
Added 9 hours ago
Intern, Scheduling Coordinator
Pomerleau
Ottawa, ON
Join Pomerleau as a Scheduling Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.
Added 9 hours ago
Intern, Scheduling Coordinator
Pomerleau
Montreal, QC
Join Pomerleau as a Scheduling Coordinator Intern and gain hands-on experience supporting major construction projects across Canada.
Added 9 hours ago
Design coordinator
Pomerleau
Montreal, QC
During the proposal and execution phases of projects delivered under alternative delivery methods, the Design Coordinator manages design packages within a large-scale project or oversees…
Added 9 hours ago
Bid Coordinator
Pomerleau
Montreal, QC
The Proposal Coordinator provides support to the Proposal Manager, who acts as the project lead during the Request for Proposal (RFP) phase. The Proposal Coordinator is responsible for…
Added 11 hours ago
Project Coordinator, Global Development (15-Month Contract)
Brookfield
Gatineau, QC
Full-time
We are seeking a highly organized, proactive, and detail-oriented Coordinator to support our Global Development Team (“GDT”), which includes six key business units: Global Procurement, Key…
Added 15 hours ago
Partner Administrative Assistant
KPMG
Saskatoon, SK
Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator
Added 15 hours ago
Sales Manager
AccorHotel
Calgary, AB
Full-time
Own the sales journey from initial inquiry through proposal, negotiation, contracting, and turnover to Catering, ensuring a seamless client experience.
Added 16 hours ago
Project Coordinator - Architecture
WalterFedy
Calgary, AB
Full-time
The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource…
Added 16 hours ago
Sales Coordinator
GoodWork.ca
Toronto, ON
Full-time
Evergreen is seeking a Sales Coordinator to join our team.
Added 20 hours ago
Studio Coordinator/Administrative Assistant
Gensler
Toronto, ON
Full-time
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules.…
Added 1 day ago
Client Coordinator, Employee Benefits & Retirement
HUB International
Toronto, ON
Part-time
HUB International is seeking a dynamic part time Client Coordinator to provide high-level administrative support to the EB&R Practice at our Toronto HUB International Office. If you enjoy…
Added 1 day ago
Sales Coordinator
Evergreen
Toronto, ON
Evergreen is seeking a Sales Coordinator to join our team.
Added 1 day ago
Coordinator, Pre-Construction
Aecon
Calgary, AB
Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams…
Added 1 day ago
Supervisor, Special Events & Sponsorships
BGC South East
Kingston, ON
Full-time
Develop and present customized sponsorship packages, including prospecting, proposal development, negotiation, recognition, fulfillment, and renewal.

Aecon

Coordinator, Pre-Construction

Calgary, AB, Canada

Experience: 1-3 years of experience in administration, proposal coordination, and project coordination.
Posting language: English
Posted: Sep 29, 2026

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Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams through the coordination of proposals and pre-construction activities. This position acts as a key link between operations, estimating, and project management to ensure day-to-day activities are on schedule.

The successful candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment. This role provides both administrative and technical support throughout the project team.

What You'll Do Here:

Coordinate the preparation, formatting, assembly, and submission of RFQs, RFPs, tenders, EOIs, and pre-qualification packages.
Maintain proposal schedules, submission calendars, and pursuit tracking tools.
Gather and compile information from operations, estimating, safety, quality, and project teams to support proposal development.
Maintain and update proposal templates, resumes, and project profiles.
Coordinate printing, binding, electronic submissions, and document delivery requirements.
Draft pre-construction documentation, including Environmental Construction Operation (ECO) Plans, project schedules, Traffic Accommodation Strategies (TAS) Plans, and purchase order requisitions, ensuring accuracy, completeness, and alignment with project requirements.
Organize and maintain electronic filing systems for bids, proposals, and pre-construction documentation.
Prepare reports, correspondence, meeting agendas, and meeting minutes.
Generate crew timesheet templates.
Initiate project utility locates.
Draft accounting purchase orders and subcontract agreements.
Work with the project management team to set up cellphones and laptops for office and field staff.
Perform other duties and responsibilities as required.

What You Bring to the Team:

1-3 years of experience in administration, proposal coordination, and project coordination.
Experience in the construction industry is considered an asset.
Demonstrated computer software proficiency in MS Excel and Word.
Experience with SharePoint and document management systems.
Strong document formatting and editing capabilities.
Proven organizational skills.
Ability to manage time and formulate plans to meet multiple deadlines within a high-pressure work environment.
Ability to work effectively within a team environment.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Pre-Construction Coordinator supports estimating and project management teams by coordinating proposals, tenders, and pre-construction documentation. They act as a key link between operations and project teams to ensure project activities remain on schedule.

Requirements

Candidates should have 1-3 years of experience in administration or project coordination, with construction industry experience considered an asset. Proficiency in MS Office, SharePoint, and strong organizational skills are required to manage multiple deadlines.

Skills

Proposal coordination
Project coordination
Document management
MS Excel
MS Word
SharePoint
Technical writing
Time management
Detail-oriented
Organizational skills
Communication
Data entry
Reporting
Scheduling
Procurement support

Benefits

Mental well-being support
Emotional well-being support
Physical well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Pre-construction
Estimating
Proposal coordination
RFQs
RFPs
Tenders
Construction
Project management
SharePoint
MS Excel
MS Word
Document control
Purchase orders
Subcontract agreements
Infrastructure
Safety
Reporting
Administrative support

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