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Added 6 mins ago
Associate Product Designer / 6-month contract
Mattel
Montreal, QC
Full-time
Under the responsibility of the Manager, Product Design, the Associate Product Designer will be responsible for the development of Construction Toys, from ideation to production follow-up,…
Added 20 mins ago
Project Estimation Manager [Hybrid or Remote] - Gestionnaire Estimation des Projets [Hybride ou Télétravail] | - FR
EDF power solutions North America
Montreal, QC
Full-time
…profitability through skilled operations and maintenance and innovative asset optimization, our teams deliver expert solutions along the entire value chain - from origination to commercial…
Added 20 mins ago
Associate Product Designer / 6-month contract
Mattel, Inc.
Montréal-Ouest, QC
Full-time
Under the responsibility of the Manager, Product Design, the Associate Product Designer will be responsible for the development of Construction Toys, from ideation to production follow-up,…
Added 20 mins ago
Customer Service Representative
The City of Belleville
Belleville, ON
Full-time
Reporting to the Manager, Administrative Services, the Customer Services Representative supports the Customer and Administration Services Section of Transportation & Operations Services in…
Added 20 mins ago
Project Estimation Manager [Hybrid or Remote] - Gestionnaire Estimation des Projets [Hybride ou Télétravail] | - FR
EDF power solutions North America
Montreal, QC
Full-time
…profitability through skilled operations and maintenance and innovative asset optimization, our teams deliver expert solutions along the entire value chain - from origination to commercial…
Added 20 mins ago
Project Estimation Manager [Hybrid or Remote] - Gestionnaire Estimation des Projets [Hybride ou Télétravail] | - FR
EDF power solutions North America
Montreal, QC
Full-time
…profitability through skilled operations and maintenance and innovative asset optimization, our teams deliver expert solutions along the entire value chain - from origination to commercial…
Added 22 mins ago
Scheduling Systems Administrator
March of Dimes Canada
Toronto, ON
Respond to client and staff calls in a timely manner and report concerns or issues to the Service Manager/Designate
Added 22 mins ago
Scheduling Systems Administrator
March of Dimes Canada
Toronto, ON
Respond to client and staff calls in a timely manner and report concerns or issues to the Service Manager/Designate
Added 22 mins ago
ServiceNow Specialist
Payments Canada
Toronto, ON · Ottawa, ON
…our employees, members, and stakeholders. Reporting to the Manager, ITSM Platform and Process Services, the ServiceNow Specialist will be a key member of the ServiceNow platform support…
Added 36 mins ago
MTO Project Manager - Lead Highway Engineer
LEA Consulting
North Bay, ON
Full-time
As an MTO Project Manager and Lead Highway Engineer, you will play a key role in delivering complex highway and transportation infrastructure projects (with an emphasis on leading MTO…
Added 36 mins ago
MTO Project Manager - Lead Bridge Engineer
LEA Consulting
North Bay, ON
Full-time
As an MTO Project Manager and Lead Bridge Engineer, you will play a key role in delivering complex bridge and transportation structure projects (with an emphasis on leading MTO…
Added 36 mins ago
Information Technology Technician
York Hills Centre for Children Youth and Families
Richmond Hill, ON · Aurora, ON
$68,080 to $74,000 CAD / year
Full-time
The Information Technology (IT) Technician works alongside the Manager of Information Technology to support the agency's day-to-day technical operations. The role provides technical support…
Added 36 mins ago
Yard Coordinator
Savanna
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Full-time
The Shop/Yard Coordinator reports to the Maintenance Manager, and other senior management as directed.
Added 36 mins ago
Database Engineer
THE CANADIAN REAL ESTATE ASSOCIATION
Ottawa, ON
$110,000 to $135,000 CAD / year
Full-time
…Azure-based technology environment, while working closely with software engineering, infrastructure, security, product, and other teams across the organization. The role includes database…
Added 36 mins ago
Facilities and Office Coordinator
Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario
Toronto, ON
$60,480 to $75,600 CAD / year
Data entry, reports, work order management within Asset Management software
Added 51 mins ago
Professional Resources Specialist
The Law Office Management Association (TLOMA)
Toronto, ON
Full-time
…closely with the Firm’s Director, Professional Resources and Manager, Student Programs on all aspects of the Firm’s professional development programs, processes and strategic initiatives…
Added 51 mins ago
BSS Project Manager
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1. 10+ years of IT software development project management experience
Added 51 mins ago
QMS & Documentation Specialist
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Full-time
Experience with ERP, QMS, or document-control software is an asset.
Added 51 mins ago
Information Technology Project Manager
Agilus Work Solutions
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The Project Manager will be responsible for leading and delivering a variety of business and technology initiatives, including software and application development projects. This individual…
Added 51 mins ago
Mine Water Management Technical Lead
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…developments to improve the quality of the website/portal/application software and supporting infrastructure to better meet users’…
Added 51 mins ago
Autism Support Associate - Non-Union
Kerry's Place Autism Services
ON
$23.78 to $28.9 CAD / hour
Full-time · Temporary
Reporting to the Manager Services and Supports, the Autism Support Associate is responsible to take lead to ensure that the day to day support provided to people with Autism meets the…
Added 51 mins ago
Automotive Fixed Operations Manager
Steve Marshall Group
Campbell River, BC
$80,000 to $125,000 CAD / year
Full-time
As a Fixed Operations Manager, you’ll play a key leadership role in bringing Mazda’s “Feel Alive” philosophy to life in our parts and service department. From delivering exceptional guest…
Added 51 mins ago
Document Control Manager
FCC Canada
Toronto, ON
Full-time
The Document Control Manager key responsibilities are:
Added 51 mins ago
Fleet Technician Heavy Duty Mechanic
destinationone Consulting
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Reporting to the Municipal Building and Asset Manager, the Fleet Technician is responsible for inspecting, maintaining and repairing the Municipality’s heavy equipment, emergency service…
Added 1 hour ago
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Aecon

Coordinator, Pre-Construction

Calgary, AB, Canada

Experience: 1-3 years of experience in administration, proposal coordination, and project coordination.
Posting language: English
Posted: Sep 29, 2026

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Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams through the coordination of proposals and pre-construction activities. This position acts as a key link between operations, estimating, and project management to ensure day-to-day activities are on schedule.

The successful candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment. This role provides both administrative and technical support throughout the project team.

What You'll Do Here:

Coordinate the preparation, formatting, assembly, and submission of RFQs, RFPs, tenders, EOIs, and pre-qualification packages.
Maintain proposal schedules, submission calendars, and pursuit tracking tools.
Gather and compile information from operations, estimating, safety, quality, and project teams to support proposal development.
Maintain and update proposal templates, resumes, and project profiles.
Coordinate printing, binding, electronic submissions, and document delivery requirements.
Draft pre-construction documentation, including Environmental Construction Operation (ECO) Plans, project schedules, Traffic Accommodation Strategies (TAS) Plans, and purchase order requisitions, ensuring accuracy, completeness, and alignment with project requirements.
Organize and maintain electronic filing systems for bids, proposals, and pre-construction documentation.
Prepare reports, correspondence, meeting agendas, and meeting minutes.
Generate crew timesheet templates.
Initiate project utility locates.
Draft accounting purchase orders and subcontract agreements.
Work with the project management team to set up cellphones and laptops for office and field staff.
Perform other duties and responsibilities as required.

What You Bring to the Team:

1-3 years of experience in administration, proposal coordination, and project coordination.
Experience in the construction industry is considered an asset.
Demonstrated computer software proficiency in MS Excel and Word.
Experience with SharePoint and document management systems.
Strong document formatting and editing capabilities.
Proven organizational skills.
Ability to manage time and formulate plans to meet multiple deadlines within a high-pressure work environment.
Ability to work effectively within a team environment.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Pre-Construction Coordinator supports estimating and project management teams by coordinating proposals, tenders, and pre-construction documentation. They act as a key link between operations and project teams to ensure project activities remain on schedule.

Requirements

Candidates should have 1-3 years of experience in administration or project coordination, with construction industry experience considered an asset. Proficiency in MS Office, SharePoint, and strong organizational skills are required to manage multiple deadlines.

Skills

Proposal coordination
Project coordination
Document management
MS Excel
MS Word
SharePoint
Technical writing
Time management
Detail-oriented
Organizational skills
Communication
Data entry
Reporting
Scheduling
Procurement support

Benefits

Mental well-being support
Emotional well-being support
Physical well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Pre-construction
Estimating
Proposal coordination
RFQs
RFPs
Tenders
Construction
Project management
SharePoint
MS Excel
MS Word
Document control
Purchase orders
Subcontract agreements
Infrastructure
Safety
Reporting
Administrative support

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