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Added 1 min ago
MTO Project Manager - Lead Highway Engineer
LEA Consulting
North Bay, ON
Full-time
As an MTO Project Manager and Lead Highway Engineer, you will play a key role in delivering complex highway and transportation infrastructure projects (with an emphasis on leading MTO…
Added 1 min ago
MTO Project Manager - Lead Bridge Engineer
LEA Consulting
North Bay, ON
Full-time
As an MTO Project Manager and Lead Bridge Engineer, you will play a key role in delivering complex bridge and transportation structure projects (with an emphasis on leading MTO…
Added 1 min ago
Conduct Operations Lead (Contract up to 14 Months)
Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario
Toronto, ON
$116,000 to $145,000 CAD / year
Contract
…which includes complaints and all other information which may lead to an investigation or action taken against a pharmacy professional. Responsible for leading and coordinating compliance…
Added 1 min ago
System Administrator
Innergex
Longueuil, QC
Full-time
…convinced that generating power from renewable sources will lead the way to a better world. We remain committed to responsible growth that balances people, our planet, and prosperity. We…
Added 16 mins ago
Co-Founder & CEO - AI-Native Accounting Firm
FutureSight
Canada
Full-time
FutureSight is seeking a Co-Founder & CEO to lead Fieldstone, an AI-native accounting firm. This is a co-founder partnership with meaningful founder equity, not a salaried executive role.
Added 16 mins ago
Co-Founder & CEO - AI-Native Mortgage Processing
FutureSight
Canada
Full-time
Customer Development - Lead pilots with underwriters, processors, and operations leads, convert them to paid engagements, and build the go-to-market motion
Added 16 mins ago
Co-Founder & CEO - AI LegalTech | AI-Native Litigation Defence Operations
FutureSight
Canada
Full-time
Customer Development - Lead pilots with managing partners and claims/litigation-operations leads at small-to-mid insurance-defence firms, starting from the confirmed design partner, convert…
Added 16 mins ago
Co-Founder & CEO - AI Retail Planning Autopilot
FutureSight
Canada
Full-time
Customer Development - Lead pilot placements with design-partner companies, convert them to paid retained relationships, and build the go-to-market motion
Added 16 mins ago
Co-Founder & CEO - AI-Native Accounting Roll-Up
FutureSight
Canada
Full-time
FutureSight is seeking a Co-Founder & CEO to lead Ledgerline, an AI-native accounting roll-up. This is a co-founder partnership with meaningful founder equity, not a salaried executive role.
Added 16 mins ago
Co-Founder & CEO - AI Automation for Growing Companies
FutureSight
Canada
Full-time
FutureSight is seeking a Co-Founder & CEO to lead Loomwork, an AI automation venture. This is a co-founder partnership with meaningful founder equity, not a salaried executive role.
Added 16 mins ago
Co-Founder & CEO - AI WealthTech
FutureSight
Canada
Full-time
Customer Development - Lead pilots with RIA and wealth management firms, convert them to paid engagements, and build the go-to-market motion
Added 16 mins ago
Technical Co-founder (CTO) - AI for Automotive Retail
FutureSight
Canada
Full-time
…lines of production code), set the technical direction, and lead execution…
Added 16 mins ago
Co-Founder & CEO - Supply Chain Tech | AI Returns Recovery
FutureSight
Canada
Full-time
Customer Development - Lead pilots with owner-operated electronics resellers and refurbishers, convert them to paid engagements, and build the go-to-market motion
Added 16 mins ago
Technical Co-founder (CTO)
FutureSight
Canada
Full-time
FutureSight is seeking an applied AI builder to co-found and lead the technical direction of a new B2B AI venture from the ground up. This is a co-founder partnership with founder-level…
Added 16 mins ago
Aviation Cybersecurity Engineering
Bright Vibes Infotech
Dorval, QC
$90,000 to $100,000 CAD / year
Full-time
…airworthiness processes in support of all existing and new development platforms with the Client. In order to achieve this, you…
Added 16 mins ago
Information Technology Project Manager
Agilus Work Solutions
Toronto, ON · North York, ON
Full-time
…a variety of business and technology initiatives, including software and application development projects. This individual will manage multiple projects simultaneously and work closely with…
Added 16 mins ago
Sales Account Manager
Fire safety and protection LLC
Cambridge, ON
Full-time
Promptly respond to all lead generation inquiries and participate in all meetings scheduled through the lead generation program, ensuring consistent follow-up and professional engagement…
Added 16 mins ago
Mine Water Management Technical Lead
GHD Group Pty Ltd
Toronto, ON
Full-time
…Mining team in Canada. As a Mine Water Management Technical Lead, you will combine your deep knowledge of the water industry with strategy development skills and a passion for problem…
Added 16 mins ago
Autism Support Associate - Non-Union
Kerry's Place Autism Services
ON
$23.78 to $28.9 CAD / hour
Full-time · Temporary
…become experts in the field through our continuous training and development programs. Get ready for a fun and vibrant career because every day is an adventure at Kerry’s…
Added 16 mins ago
Education Sales Coordinator, Americas
Merrithew International Inc.
Toronto, ON
Contract
…Training Centers. This includes assisting Managers with business development, market research, and lead generation, while ensuring flawless execution of day-to-day facility services and…
Added 16 mins ago
Automotive Fixed Operations Manager
Steve Marshall Group
Campbell River, BC
$80,000 to $125,000 CAD / year
Full-time
A positive, team-oriented workplace that values leadership, development, and exceptional customer service
Added 16 mins ago
Education Sales Coordinator
Merrithew International Inc.
Toronto, ON
Full-time
…Training Centers. This includes assisting Managers with business development, market research, and lead generation, while ensuring flawless execution of day-to-day facility services and…
Added 16 mins ago
Document Control Manager
FCC Canada
Toronto, ON
Full-time
Ensure all document management equipment (hardware, software, etc.) is effectively maintained.
Added 16 mins ago
Senior Analyst, AI Enablement & Analytics
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Lead the translation of complex or ambiguous business opportunities into clear AI use cases, analytical questions, success measures, and measurable outcomes that can be tested and evaluated.
Added 16 mins ago
AI Lead - Build our new B2B SaaS Business
Valsoft Corporation
Remote, Canada
Full-time · Remote
Lighthouse Software Group is looking for an AI Lead to build and lead it from day one. We partner with vertical market software businesses to identify high-impact opportunities where AI can…

Aecon

Coordinator, Pre-Construction

Calgary, AB, Canada

Experience: 1-3 years of experience in administration, proposal coordination, and project coordination.
Posting language: English
Posted: Sep 29, 2026

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Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams through the coordination of proposals and pre-construction activities. This position acts as a key link between operations, estimating, and project management to ensure day-to-day activities are on schedule.

The successful candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment. This role provides both administrative and technical support throughout the project team.

What You'll Do Here:

Coordinate the preparation, formatting, assembly, and submission of RFQs, RFPs, tenders, EOIs, and pre-qualification packages.
Maintain proposal schedules, submission calendars, and pursuit tracking tools.
Gather and compile information from operations, estimating, safety, quality, and project teams to support proposal development.
Maintain and update proposal templates, resumes, and project profiles.
Coordinate printing, binding, electronic submissions, and document delivery requirements.
Draft pre-construction documentation, including Environmental Construction Operation (ECO) Plans, project schedules, Traffic Accommodation Strategies (TAS) Plans, and purchase order requisitions, ensuring accuracy, completeness, and alignment with project requirements.
Organize and maintain electronic filing systems for bids, proposals, and pre-construction documentation.
Prepare reports, correspondence, meeting agendas, and meeting minutes.
Generate crew timesheet templates.
Initiate project utility locates.
Draft accounting purchase orders and subcontract agreements.
Work with the project management team to set up cellphones and laptops for office and field staff.
Perform other duties and responsibilities as required.

What You Bring to the Team:

1-3 years of experience in administration, proposal coordination, and project coordination.
Experience in the construction industry is considered an asset.
Demonstrated computer software proficiency in MS Excel and Word.
Experience with SharePoint and document management systems.
Strong document formatting and editing capabilities.
Proven organizational skills.
Ability to manage time and formulate plans to meet multiple deadlines within a high-pressure work environment.
Ability to work effectively within a team environment.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Pre-Construction Coordinator supports estimating and project management teams by coordinating proposals, tenders, and pre-construction documentation. They act as a key link between operations and project teams to ensure project activities remain on schedule.

Requirements

Candidates should have 1-3 years of experience in administration or project coordination, with construction industry experience considered an asset. Proficiency in MS Office, SharePoint, and strong organizational skills are required to manage multiple deadlines.

Skills

Proposal coordination
Project coordination
Document management
MS Excel
MS Word
SharePoint
Technical writing
Time management
Detail-oriented
Organizational skills
Communication
Data entry
Reporting
Scheduling
Procurement support

Benefits

Mental well-being support
Emotional well-being support
Physical well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Pre-construction
Estimating
Proposal coordination
RFQs
RFPs
Tenders
Construction
Project management
SharePoint
MS Excel
MS Word
Document control
Purchase orders
Subcontract agreements
Infrastructure
Safety
Reporting
Administrative support

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