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Added 34 mins ago
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 34 mins ago
Repairs Technician - Winter - Part-Time
Blue Mountain Resort
The Blue Mountains, ON
Part-time
Able to explain technical terms in a manner that the guest will understand.
Added 34 mins ago
Tenant Services Coordinator
BGIS
Toronto, ON
Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They…
Added 35 mins ago
Quality Assurance Coordinator
JDS Energy & Mining
Saskatoon, SK
The Quality Assurance Coordinator supports the implementation and coordination of quality management activities across mining and industrial projects. This position works closely with…
Added 49 mins ago
Food and Beverage Manager
Groupe Nordik
Chelsea, QC
Full-time
Identify and resolve technical challenges related to operations (e.g., payment systems, POS, or other equipment).
Added 1 hour ago
Coordinator, Environment
Glencore Canada
Elkford, BC
$96,000 to $113,000 CAD / year
Full-time
Reporting to the Environment Lead, the Environment Coordinator is responsible for coordinating multiple development projects across site to maintain compliance with regulatory requirements…
Added 1 hour ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Solid technical skills experience using MS Office (Outlook, Excel, Power BI and Word)
Added 1 hour ago
Accreditation Associate
University of British Columbia
Vancouver, BC · LOFF | City Square (CITYS)
$4,881 to $5,255 CAD / month
Full-time
The Faculty of Medicine - comprised of approximately 2,700 administrative support, technical/research and management and professional staff, as well approximately 600 full-time academic and…
Added 1 hour ago
CA-Genius Admin
Apple
London, ON
As a Genius Admin, you’re a service coordinator for all customer repairs, whether it’s a quick repair or a more involved procedure, and you manage customer expectations. Additionally, you…
Added 1 hour ago
Sales Enablement Coordinator
Trimble Inc.
Richmond Hill, ON · Canada - Richmond Hill, Ontario (Applanix)
Full-time
…autonomy solutions reach global customers. As our Sales Enablement Coordinator, you will take full ownership of a vital customer touchpoint: orchestrating the delivery of our recurring…
Added 1 hour ago
HR Program Coordinator
Rockwood Service Corporation
Sherwood Park, AB
Full-time
The HR Program Coordinator provides essential administrative and program support to the Manager HR Programs in delivering and maintaining TIC Solutions’ Total Rewards programs. The role…
Added 1 hour ago
Talent Partnerships Senior Account Coordinator
Later
Vancouver, BC
As Sr Coordinator, Talent Partnerships, you will own and evolve how Later identifies, engages, and activates influencer talent across high-impact influencer marketing campaigns. You’ll be…
Added 1 hour ago
Operations and Marketing Coordinator
PharmAchieve
Toronto, ON
$60,000 to $65,000 CAD / year
Full-time
We are seeking an energetic, organized, and creative Operations and Marketing Coordinator to join our fast-paced team. This is a newly created role designed to support our ongoing business…
Added 1 hour ago
Mine Practical Trainer (Temp)
Nutrien
Allan, SK
Temporary
The Mine Practical Trainer reports directly to the Mine Training Coordinator and is responsible for developing, delivering, and continuously improving practical and classroom-based training…
Added 1 hour ago
VDC Coordinator
Pomerleau
Quebec, QC
Full-time
As a VDC Coordinator working in our Innovation team at Pomerleau Construction, you will play a key role in inventing the future of design and construction by supporting and enabling project…
Added 1 hour ago
Sales Enablement Coordinator
Trimble Inc.
Richmond Hill, ON
Full-time
…autonomy solutions reach global customers. As our Sales Enablement Coordinator, you will take full ownership of a vital customer touchpoint: orchestrating the delivery of our recurring…
Added 1 hour ago
534 - Visual Merchandiser
Sporting Life Group
Boisbriand, QC
The Visual Merchandising coordinator is responsible for partnering with multiple departments to improve merchandising and execution in Golf Town stores. This position requires great…
Added 1 hour ago
Project Coordinator
Fraser River Pile & Dredge
New Westminster, BC
Full-time
…bidding process and execution phase of projects. The Project Coordinator will assist and take the lead on multiple tasks throughout these phases as assigned by the Project…
Added 1 hour ago
Sales Coordinator
Brandt Group of Companies
Oro-Medonte, ON
Full-time
Brandt Tractor Ltd is currently seeking a Sales Coordinator for our Barrie Construction & Forestry location.
Added 2 hours ago
Coordinator, Housekeeping Services
Fraser Health Authority
Surrey, BC
$35.36 to $50.83 CAD / hour
Full-time
We are hiring a Full Time Coordinator, Housekeeping Services to join our team at Carelife Fleetwood in Surrey, B.C.
Added 2 hours ago
IT Coordinator
People Corporation
Toronto, ON
Full-time
We are hiring an IT Coordinator to join our team in Toronto! As an IT Coordinator, your primary responsibility is to assist customers and end-users with technical issues related to…
Added 2 hours ago
Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Grande Prairie, AB
Full-time
Kettle Coordinator II position is a short-term contract position. The incumbent is responsible for oversight of several Christmas Kettle locations in a given geographical zone area. Zone…
Added 2 hours ago
Assistant Restaurant Manager
CEC Entertainment
Mississauga, ON · TRUE
Full-time
Gameroom – partner with the Technical Manager to keep games and restaurant equipment in top condition with minimal down time. Analyze game play data and ticket payouts while keeping the…
Added 2 hours ago
Training Coordinator
Nestle Operational Services Worldwide SA
Toronto, ON
As Training Coordinator, you will report to the HR Manager and manage training and development for employees at our unionized Sterling Road factory. You will turn business and site…
Added 2 hours ago
Project Coordinator (Mechanical/Electrical)
Aecon
Winnipeg, MB · Niverville, MB
…clients across Canada with end‑to‑end solutions, combining technical expertise, self‑perform capabilities, and a strong focus on safety, quality, and project delivery…

Aecon

Coordinator, Pre-Construction

Calgary, AB, Canada

Experience: 1-3 years of experience in administration, proposal coordination, and project coordination.
Posting language: English
Posted: Sep 29, 2026

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Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Reporting to the Estimator Manager for Calgary Operations, the Pre-Construction Coordinator will play a critical role in supporting the estimating, project management, and operational teams through the coordination of proposals and pre-construction activities. This position acts as a key link between operations, estimating, and project management to ensure day-to-day activities are on schedule.

The successful candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced construction environment. This role provides both administrative and technical support throughout the project team.

What You'll Do Here:

Coordinate the preparation, formatting, assembly, and submission of RFQs, RFPs, tenders, EOIs, and pre-qualification packages.
Maintain proposal schedules, submission calendars, and pursuit tracking tools.
Gather and compile information from operations, estimating, safety, quality, and project teams to support proposal development.
Maintain and update proposal templates, resumes, and project profiles.
Coordinate printing, binding, electronic submissions, and document delivery requirements.
Draft pre-construction documentation, including Environmental Construction Operation (ECO) Plans, project schedules, Traffic Accommodation Strategies (TAS) Plans, and purchase order requisitions, ensuring accuracy, completeness, and alignment with project requirements.
Organize and maintain electronic filing systems for bids, proposals, and pre-construction documentation.
Prepare reports, correspondence, meeting agendas, and meeting minutes.
Generate crew timesheet templates.
Initiate project utility locates.
Draft accounting purchase orders and subcontract agreements.
Work with the project management team to set up cellphones and laptops for office and field staff.
Perform other duties and responsibilities as required.

What You Bring to the Team:

1-3 years of experience in administration, proposal coordination, and project coordination.
Experience in the construction industry is considered an asset.
Demonstrated computer software proficiency in MS Excel and Word.
Experience with SharePoint and document management systems.
Strong document formatting and editing capabilities.
Proven organizational skills.
Ability to manage time and formulate plans to meet multiple deadlines within a high-pressure work environment.
Ability to work effectively within a team environment.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Pre-Construction Coordinator supports estimating and project management teams by coordinating proposals, tenders, and pre-construction documentation. They act as a key link between operations and project teams to ensure project activities remain on schedule.

Requirements

Candidates should have 1-3 years of experience in administration or project coordination, with construction industry experience considered an asset. Proficiency in MS Office, SharePoint, and strong organizational skills are required to manage multiple deadlines.

Skills

Proposal coordination
Project coordination
Document management
MS Excel
MS Word
SharePoint
Technical writing
Time management
Detail-oriented
Organizational skills
Communication
Data entry
Reporting
Scheduling
Procurement support

Benefits

Mental well-being support
Emotional well-being support
Physical well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Pre-construction
Estimating
Proposal coordination
RFQs
RFPs
Tenders
Construction
Project management
SharePoint
MS Excel
MS Word
Document control
Purchase orders
Subcontract agreements
Infrastructure
Safety
Reporting
Administrative support

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