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Added 7 mins ago
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Property Coordinator
Royop
Sherwood Park, AB
- Full-time
Reporting to the General Manager, the Property Coordinator provides administrative, operational, agreement, reporting, and reception support for Sherwood Park Mall and Royop’s property…
Added 37 mins ago
EC
Office Administrator
EPro Consultants Ltd.
Abbotsford, BC
- Full-time
Relevant experience in an administrative or office coordinator role, ideally in a professional services or engineering environment.
Added 52 mins ago
CF 18 AME (M) Level D
L3Harris Technologies
Cold Lake, AB
…the leading Canadian providers of aircraft engineering, fleet management, and aircraft maintenance to government departments and agencies. Our current projects include the maintenance and…
Added 52 mins ago
Coordinator, Student Services - UGH - FT Support
Humber College
Toronto, ON
About the Student Services Coordinator Role: Under the direction of the Manager, Transitions & Engagement, the Student Services Coordinator is responsible for the implementation and…
Added 1 hour ago
Bilingual Wish Discovery Coordinator (12-month contract)/Coordonnateur.trice, exploration des rêves (contrat 12 mois)
Make-A-Wish Canada / Rêves d'enfants Canada
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Added 1 hour ago
Bilingual Wish Discovery Coordinator (12-month contract)
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We are looking for a Bilingual Wish Discovery Coordinator to join our team at Make-A-Wish Canada. Reporting to the regional Director, Mission, this position is responsible for conducting…
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Executive Support & Workplace Experience Coordinator | Coordonnateur·trice – Soutien exécutif et expérience au travail
Alveole
Montreal, QC
Taking on certain business administration projects, often compliance-related (insurance renewals, corporate applications, document consolidation, etc).
Added 1 hour ago
UO
Athletics Development & Alumni Coordinator
University of Alberta
Edmonton, AB
- Full-time
…fundraising initiatives to achieve this end. The Development Coordinator, Athletics will lead and be accountable for developing, managing and executing key strategic fundraising and alumni…
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RG
Project Coordinator
Roni Group
Vaughan, ON
- $55,000 to $65,000 CAD / year
- Full-time
We are seeking a detail-oriented and highly organized Project Coordinator to join our civil construction team. The ideal candidate will play a vital role in supporting production of project…
Added 1 hour ago
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Customer Success Technical Coordinator - Bilingual (FR/EN)
Numeris
Canada
- Full-time
The Bilingual Customer Success Technical Coordinator is a versatile member of the Customer Success team, providing day-to-day technical support, recurring reporting and data support, and…
Added 1 hour ago
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Clinical Research Project Coordinator
The Hospital for Sick Children
Toronto, ON
- Full-time
Support participating sites as the coordinating centre, including start-up activities, site training, document management, query resolution and communication.
Added 1 hour ago
GL
Sales Coordinator
Groupe Lemur, Inc
Montreal, QC
- Full-time
Maintenir, vérifier et mettre à jour le document maître des achats (Buy Doc) afin d'en assurer l'exactitude en temps réel.
Added 1 hour ago
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Customer Success Coordinator
Fundica
Montreal, QC
- Full-time
…early-career professional to join our team as a Customer Success Coordinator. You will be responsible for understanding our clients' needs, managing their onboarding and training, and…
Added 1 hour ago
DA
Program Coordinator – Pharmaceutical Marketing
Data Ad
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
We're looking for a proactive, organized, and client-focused Program Coordinator to help manage the delivery of our pharmaceutical marketing programs.
Added 1 hour ago
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Project Coordinator
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Calgary, AB
- Full-time
Maintain the firm’s document management system so the team can find the current version of any file.
Added 1 hour ago
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Front Desk & Office Coordinator
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Vancouver, BC
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Added 1 hour ago
Operations Coordinator, Innovation Enablement & Philanthropy (6 Month Contract)
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Vancouver, BC
…including meeting and communications coordination, action tracking, document preparation, information management, and stakeholder engagement…
Added 2 hours ago
IE
Office Coordinator
INK Entertainment Group
Toronto, ON
- Full-time
INK Entertainment is seeking an organized, proactive, and service-oriented Office Coordinator to support the day-to-day operations of our Head Office, in office 5 days a week in Yorkville.…
Added 2 hours ago
TS
Executive Coordinator
The Sutherland Group of Companies
Remote, Canada
- $60,000 to $70,000 CAD / year
- Full-time
- Remote
The Executive Coordinator provides executive, administrative, project, and business support to the Vice President, Operations and senior leadership team. This role is responsible for…
Added 3 hours ago
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Payroll and Benefits Coordinator
Nabors
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Responsible for working with operations management to proactively document irregular payroll costs including but not limited to overtime and overpayment
Added 3 hours ago
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Human Resources Coordinator-Lachine
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The HR Coordinator at Lachine assists with the day-to-day human resources and administrative duties associated with the Lachine and Montreal plants. The HR Coordinator manages the…
Added 3 hours ago
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QA Specialist
Entrust
Ottawa, ON · Canada - Ottawa
- Full-time
…of a cross-functional engineering team to plan, execute, and document testing across web applications, APIs, integrations, cloud and on-premises deployments, and complex customer workflows.…
Added 3 hours ago
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Intern, Project Coordinator (8 Months)
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North Vancouver, BC
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Added 3 hours ago
Student Behavior Support & Extra - Curricular Coordinator (Thrive Elementary School)
Thrive Elementary School
Edmonton, AB
Under the direction of the Principal, the Student Behaviour Support & Extra - Curricular Coordinator provides leadership for Thrive Elementary's Thrive Time program while supporting the…
Added 4 hours ago
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Quality Assurance Specialist
Entrust
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
…of a cross-functional engineering team to plan, execute, and document testing across web applications, APIs, integrations, cloud and on-premises deployments, and complex customer workflows.…

Aecon

Coordinator, Proposals

Toronto, ON, Canada

The expected pay range for this role is $70,000 - $78,000 per year.

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Job details

Pay: The expected pay range for this role is $70,000 - $78,000 per year.
Experience: 2–4 years of proposal coordination experience, preferably within utilities, construction, or infrastructure.
Posting language: English
Posted: Nov 4, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

Under the supervision of a Proposal Supervisor, this role is responsible for the coordination of small to medium proposal, tender, and RFx submissions from bid/no-bid decisions through final submission. In this role, you will work closely with Estimators, Operations, Business Development, and other internal stakeholders to lead the development of high-quality, compliant, and competitive responses to our clients. This position is suited to an experienced proposal coordinator who can manage multiple priorities independently, contribute to written content, and demonstrate strong verbal and written communication skills in a deadline-driven environment.

This role is based in Toronto, Ontario

What You'll Do Here:

Independently coordinate small to medium RFx responses and support larger, more complex pursuits.
Lead proposal kickoffs and coordination touchpoints, driving alignment on schedules, deliverables, and responsibilities.
Review and shred RFx documents to identify deliverables, compliance requirements, risks, and key submission components.
Build and manage detailed proposal schedules and proactively track inputs from cross-functional contributors.
Conduct thorough compliance reviews across proposal sections, identifying gaps and coordinating resolution.
Manage document control, versioning, and submission logistics to ensure high-quality, compliant submissions.
Write and edit proposal content for small to medium RFx, tailoring responses to client requirements and evaluation criteria.
Support development of win themes, value propositions, and executive summary content with guidance.
Create and customize proposal graphics and layouts using PowerPoint and approved brand templates.
Independently manage updates to proposal content libraries, ensuring version control and effective reuse.
Support onboarding and informal mentoring of junior coordinators by sharing tools, templates, and best practices.
Contribute to process improvements, lessons learned, and proposal performance tracking.

What You Bring to the Team:

2–4 years of proposal coordination experience, preferably within utilities, construction, or infrastructure.
Proven ability to manage RFx responses independently in fast-paced, deadline-driven environments.
Strong writing, editing, and proofreading skills with a client-focused mindset.
Advanced proficiency in Microsoft Word, PowerPoint, SharePoint, and Adobe Acrobat.
Ability to analyze RFx requirements, identify risks, and proactively resolve issues.
Strong stakeholder management skills and confidence working with estimating, operations, legal, and business development teams.
APMP Foundation certification preferred; Practitioner certification considered an asset.
Communications, Marketing, Journalism, Business degree, or equivalent professional experience.

The expected pay range for this role is $70,000 - $78,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Coordinator, Proposals is responsible for managing the end-to-end coordination of small to medium RFx submissions, from initial bid decisions to final delivery. This role involves collaborating with cross-functional teams to ensure high-quality, compliant, and competitive proposal responses.

Requirements

Candidates should have 2–4 years of proposal coordination experience, preferably within the utilities or construction sectors. Proficiency in Microsoft Office suite and strong written communication skills are essential for this deadline-driven position.

Skills

Proposal coordination
RFx management
Technical writing
Editing
Proofreading
Microsoft Word
PowerPoint
SharePoint
Adobe Acrobat
Stakeholder management
Document control
Compliance review
Project scheduling
Bid management

Benefits

Health benefits
Tuition reimbursement
Leadership programs
Employee resource groups
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
RFx
Tender
Construction
Utilities
Infrastructure
Business Development
Estimating
Compliance
Document Control
APMP
Microsoft Word
PowerPoint
SharePoint
Adobe Acrobat
Project Management
Technical Writing
Stakeholder Management
Version Control
Win Themes

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