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Aecon

Data Administrator

Toronto, ON, Canada
Cambridge, ON, Canada

Pay: The expected pay range for this role is $55,000 - $60,000 per year.
Experience: 0–3 years of experience in data analysis, administration, or a related field.
Posting language: English
Posted: Sep 21, 2026

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Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon’s Corporate teams play a critical role in enabling success of Aecon’s operating sectors and major infrastructure projects across North America and internationally. Through multidisciplinary expertise, functional services and strategic partnership– our teams collaborate with executive leadership, operations, and project teams in a dynamic, matrixed environment to solve complex challenges and drive results.

This role follows a hybrid work model, combining in‑office collaboration and flexibility, with an expectation of three days per week in the office.

What You'll Do Here:

Review vendor’s master requests (including banking details) for completeness, ensuring all support documentation and approvals are provided.
Review vendor’s master requests for accuracy, ensuring that information on support documentation matches information provided on the forms.
Validate information from different external sources (Example: CRA Website, D&B) for a third-party confirmation on the company information (Name, Banking Details, Address, Tax Number).
Make phone calls to vendors to validate legitimacy of the request and to confirm information to be set up (Name, Banking Details, Address, Tax Number).
Review of Ariba workflows to ensure appropriate approvals have been provided.
Preferred suppliers accounts maintenance.
Monitor Shared Mailboxes to answer process related questions, confirmation of vendor account information and troubleshooting on ongoing registrations.
Provide training on VM set up process, controls and required support documentation to internal stakeholders across the organization.
Create and maintain different logs, files, and proper support documentation for different kind of vendor requests (Changes to banking details, special payment terms).
Send vendor’s master requests from Ariba to SAP.
Manual set up in SAP of some vendor request types such as Intercompany Vendors, extensions, etc.
Adhere to and comply with the existing Policies and Standard Operating Procedures (SOPs).

What You Bring to The Team:

College or University degree.
0–3 years of experience in data analysis, administration, or a related field. Relevant internships, co-op placements, and academic project experience will be considered.
Exceptional attention to detail and accuracy.
Demonstrate honesty, integrity, and ethical judgment.
Exceptional communications skills (both written and verbal) with internal and external stakeholders.
Bilingualism (English/French) is considered an asset.
Proficiency with Microsoft Excel.
Ability to maintain focus on repetitive tasks for a long duration.
Ability to work in a team environment.
Analytical and problem-solving skills.
Data collection and manipulation experience.
Able to perform in a rigorous and fast paced environment.

Reason for vacancy: New

The expected pay range for this role is $55,000 - $60,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialist training, and the complexity or scope of the role

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.

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More about this job

Responsibilities

The Data Administrator is responsible for reviewing and validating vendor master requests for accuracy and completeness while ensuring compliance with internal policies. They also manage vendor account maintenance, troubleshoot registration issues, and provide training on setup processes to internal stakeholders.

Requirements

Candidates must possess a college or university degree and 0-3 years of experience in data analysis or administration. Strong attention to detail, proficiency in Microsoft Excel, and excellent communication skills are essential for this role.

Skills

Data analysis
Data administration
Attention to detail
Communication skills
Microsoft Excel
Problem-solving
Data collection
Data manipulation
Vendor management
SAP
Ariba
Time management

Benefits

Mental well-being support
Emotional well-being support
Physical well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Data Administrator
Vendor Management
SAP
Ariba
Data Analysis
Administration
Compliance
SOP
Microsoft Excel
Infrastructure
Construction
Data Validation
Vendor Registration
Stakeholder Management
Process Improvement
Hybrid Work

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