Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 9, 2026

Hiring at a glance

View jobs

Open jobs: 4,723
Employers: 2,276

Advertised starting pay

Average starting payCAD / year: $73,150Across 354 listings
Average starting payCAD / hour: $28.71Across 313 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,979Across 12 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%52 listings
Hybrid: 14%681 listings
On-site: 84%3,955 listings

Not specified: 1% (35 listings)

Employers hiring include Canada Post - Postes Canada (254), HealthCareersInSask.ca (64), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 16 days ago
Administrative Coordinator
B2GOLD
Cambridge Bay, NU
Reporting to the Manager, Indigenous & Northern Affairs, this is an in-office position based in Nunavut, Canada.
Added 16 days ago
PH
FULL TIME Administrative Assistant
ParaMed Home Health Care
North Bay, ON
- Full-time
Added 16 days ago
H
Receptionist Early Detection
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 16 days ago
M
Strategic Sourcing Specialist
Mantu
Montreal, QC
- Full-time
Added 16 days ago
Operations Supervisor and Driver - Nanaimo, BC
Diabetes Canada / National Diabetes Trust
Nanaimo, BC
Added 16 days ago
DC
Administrative Assistant, Front Desk
DIVERSEcity Community Resources Society
Surrey, BC
- Full-time
Added 16 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Cross Lake 19, MB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services…
Added 16 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Worsley, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who
Added 16 days ago
Executive Assistant
Government of Alberta
AB
Added 16 days ago
PC
Senior Sourcing Specialist
Parkland Corporation
Burnaby, BC
- Full-time
Added 16 days ago
A
Executive Assistant
ABB
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Full-time
Added 16 days ago
SF
Human Resources Administrator
Sunrise Farms
Lethbridge, AB
- Full-time
Added 16 days ago
C
Production Administrative Assistant
Clutch
Halifax, NS
- Full-time
Added 16 days ago
E
FULL TIME Administrative Assistant
Extendicare
North Bay, ON · ParaMed - North Bay (McIntyre St.)
- Full-time
Added 16 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Ashern, MB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 16 days ago
A
Administrative Assistant
Aerotek
Markham, ON
- Other
…facilities and maintenance. This role will deliver a welcoming front-office experience and keep a fast-paced team running…
Added 16 days ago
US
reception clerk
Usine Sartigan inc.
Saint-Honoré-de-Shenley, QC
- Full-time
Added 16 days ago
BO
Executive Assistant
Bank of China (Canada)
Markham, ON
- Full-time
…confidential records, and ensuring the effective day-to-day administration of the…
Added 16 days ago
BA
Office Administrator and Scanning Clerk
Bereavement Authority of Ontario
Toronto, ON
- Contract
As an Office Administrator and Scanning Clerk at the Bereavement Authority of Ontario (BAO), you will support the organization’s digital records and administrative operations through the…
Added 16 days ago
M
Administrative Assistant, Assurance & Accounting
MNP
Edmonton, AB
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 16 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
BC · Union Bay, BC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office A
Added 16 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Cumberland, BC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office
Added 16 days ago
Jr. Procurement Specialist
Aecon
Toronto, ON · Ohsweken, ON · Edmonton, AB · Calgary, AB
Added 16 days ago
CH
Administrative Assistant
CBI Health
Nanaimo, BC
- Full-time
Added 16 days ago
CO
Managing Director - Public Services
City of Medicine Hat
Medicine Hat, AB
- Full-time

Aecon

Executive Assistant

Pickering, ON, Canada

The expected pay range for this role is $70,000 - $100,000 per year.

Apply About employer

Applications open in a new tab.

Job details

Pay: The expected pay range for this role is $70,000 - $100,000 per year.
Experience: 7 - 10 years of experience providing executive or senior-level administrative support.
Posting language: English
Posted: Sep 15, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

CanAtom, a joint venture between AtkinsRéalis and Aecon, is delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation. The joint venture is underway to complete the retube, feeder, and boiler replacement (RFBR) of Units 5–8. Building on the successful delivery of the Darlington Refurbishment Project, the CanAtom team brings proven experience in safely executing complex nuclear projects on time and on budget to support Ontario’s clean energy future.

Reporting to the Senior Project Director, the CanAtom Executive Assistant provides day-to-day support to the project senior leadership team.

What You'll Do Here:

Management of Outlook calendars for 3-4 members of the senior leadership team. This requires frequent communication with the leaders, the client, and the home offices.
Plan the monthly Steering Committee meeting and the monthly Senior Leadership Team meeting, including managing attendance, room availability, and special events around the meeting.
Lead the rollout of the site-wide luncheon celebrations that take place 3-4 times per year on the project.
Interface with home offices for coordination of special events involving project leadership.
Coordinate the collection of approvals of certain project documents.
Plan and book travel for executives visiting the project.
Lead the collection of materials and scheduling of project leadership for the Refurbishment Review Board (RRB) audits, which take place quarterly.
Provide guidance to the project administrators and support them with vacation and sick day coverage as required.

What You Bring to the Team:

Diploma or post-secondary education in Administration, Executive Office Administration, Secretarial Studies, or a related field.
7 - 10 years of experience providing executive or senior-level administrative support.
Proficiency with Concur SAP and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Ability to work effectively in a fuly office-based environment in Pickering with occasional travel to CanAtom offices in Whitby.
Experience providing day-to-day administrative support to senior leadership teams.
Experience dealing with travel management agencies is required.
Strong organizational and coordination skills.
Ability to manage complex calendars and schedules.
Excellent communication skills with internal and external stakeholders.
Experience planning meetings, events, and executive travel.
Ability to coordinate document approvals and audit-related activities.
Leadership skills to provide guidance and support to project administrators.

Reason for Vacancy: Replacement

The expected pay range for this role is $70,000 - $100,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides day-to-day administrative support to the senior leadership team, including calendar management, travel planning, and meeting coordination. They also lead the rollout of site-wide events and provide guidance to project administrators.

Requirements

Candidates must have a diploma or post-secondary education in administration and 7-10 years of experience in senior-level administrative support. Proficiency in Microsoft Office and Concur SAP is required, along with the ability to work in a fully office-based environment.

Skills

Executive support
Calendar management
Travel coordination
Event planning
Concur SAP
Microsoft Office
Outlook
Word
Excel
PowerPoint
Communication
Organizational skills
Coordination
Leadership
Document approval management
Audit support

Benefits

Tuition reimbursement
Leadership programs
Employee resource groups
Mental well-being support
Emotional well-being support
Physical well-being support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Infrastructure
Nuclear
Project Management
Administration
Concur SAP
Microsoft Office
Outlook
Word
Excel
PowerPoint
Steering Committee
Refurbishment Review Board
Travel Management
Stakeholder Management
Audit
Coordination
Leadership
Construction
Energy

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