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Added 8 mins ago
WI
Lead Mechanical Engineer (District Energy)
WSP in Canada
Vaughan, ON
- Full-time
As a Lead Professional – Mechanical, you will take a hands-on technical leadership role in the delivery of new-build and retrofit projects across commercial, institutional, residential, and…
Added 8 mins ago
AP
Sr. Manager, Facilities & Real Estate
ActivMed Practices & Research, LLC.
Burlington, ON
- Full-time
…efficiency. This role manages site selection, lease negotiations, construction and renovation projects, facility readiness, occupancy planning, and vendor relationships across the real…
Added 33 mins ago
PC
Project Lead, Engagement
Parsons Corporation
Burnaby, BC · Kamloops, BC
- Full-time
Parsons is seeking an experienced Project Lead to coordinate consultation and engagement assignments supporting BC Hydro infrastructure projects across British Columbia. The role combines…
Added 34 mins ago
AC
Senior Project Manager – Nova Scotia
Avondale Construction Ltd
Halifax, NS
- Full-time
Working in our construction management team will expose you to a wide range of Commercial, Institutional, and Residential projects. As the Senior Project Manager, you will be accountable…
Added 35 mins ago
Environmental Scientist
GHD Group Pty Ltd
Bedford, NS
GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company
Added 35 mins ago
BC
Holder of Record (Work Protection) - Industrial East
Bird Construction
Mississauga, ON
- Full-time
…supporting field execution activities within nuclear facilities and project environments that require Work Protection…
Added 35 mins ago
BC
QC Electrical Inspector
Bird Construction
Regina, SK
- Full-time
…associated electrical equipment for the Sherwood Data Centre Project. Reporting to the Quality Manager/Director, the successful candidate will be responsible for implementing project…
Added 35 mins ago
SO
Project Contract Administrator
Spirit Omega Inc.
AB · Edmonton, Alberta
- Contract
Working with procurement lead, project manager and project engineer to setup and issue Purchase Orders;  Creating purchase requisitions and overseeing the approval process and timelines;
Added 35 mins ago
PL
Project Engineer - PL#25394
Peter Lucas Project Management Inc.
Saskatoon, SK
- Full-time
Serve as the technical lead during engineering and design and the primary technical contact during construction and commissioning.
Added 35 mins ago
Project Coordinator
PCL Construction
Edmonton, AB
At PCL Construction Management Inc., part of the PCL Family of Companies (PCL), we don't just build projects -- we build opportunities, careers and communities. We are 100% employee-owned,…
Added 35 mins ago
Reliability Engineer (Cost & Maintenance)
BHP
Canada
But Jansen is more than a mine; it’s a long-term opportunity to build something meaningful. During construction, it will create around 5,500 jobs and once operations are fully ramped up,…
Added 35 mins ago
Reliability Specialist (Electrical)
BHP
Canada
But Jansen is more than a mine; it’s a long-term opportunity to build something meaningful. During construction, it will create around 5,500 jobs and once operations are fully ramped up,…
Added 37 mins ago
K
Head of Projects, Modular
Kalesnikoff
Vancouver, BC
- $129,760 to $162,200 CAD / year
- Full-time
The Head of Projects, reporting to the VP Construction Services, provides leadership and oversight for the successful delivery of Modular projects across North America. This role is…
Added 37 mins ago
HR
Senior Sourcing Specialist - Capital Projects
Horizon Recruitment Inc
Calgary, AB
- Contract
…a leading organization in the energy sector. This role will lead complex sourcing initiatives, commercial negotiations, and contract management activities to ensure projects receive the…
Added 37 mins ago
AN
IRATA - Rope Access Level 3 - Regina
Apave North America
Regina, SK
- Full-time
…employment in a dynamic industrial environment. Join our team to lead rope access operations, maintain the highest safety standards, and contribute to exciting projects while continuing to…
Added 37 mins ago
A
Electrical Engineer
Actalent
Toronto, ON
- $52 to $72 CAD / hour
- Full-time
Apply engineering judgment to support project planning, design development, construction support, and commissioning activities.
Added 37 mins ago
VC
Estimator
VINCI Construction
Vancouver, BC
- Full-time
…estimates from the start to the completion of varied civil construction projects. This position works with the Project Procurement team in the delivery of a total bid price for heavy civil…
Added 37 mins ago
A
Scheduling Manager
AECOM
Mississauga, ON
- $170,000 to $220,000 CAD / year
- Full-time
…designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the…
Added 37 mins ago
OP
Manager Projects
Ontario Power Generation
Pickering, ON
- Full-time
Lead Integrated Work Management Planning: Lead the development and execution of integrated work-management strategies for refurbishment scope, ensuring work is properly defined,…
Added 37 mins ago
PL
Project Engineer - PL#25394
Peter Lucas
Saskatoon, SK
- $140,000 to $165,000 CAD / year
- Full-time
Serve as the technical lead during engineering and design and the primary technical contact during construction and commissioning
Added 40 mins ago
BS
Manager of Maintenance Services – Trades
Burnaby School District - SD41
Burnaby, BC
- Full-time
Completion of post-secondary Certificate in Facilities Management, Building Technology, Construction Management or Business Administration or related field or demonstrated combination of…
Added 40 mins ago
IC
Senior Manager, Estimating- EN
IAMGOLD Corporation
Toronto, ON
- Full-time
Working closely with project, engineering, construction, procurement, finance, and operations teams, the Senior Manager will oversee estimating activities from early-stage concept…
Added 49 mins ago
SG
Mobile Maintenance Supervisor
Skeena Gold + Silver
BC · Kitimat-Stikine A, BC
- Full-time
…associated support systems at the Eskay Creek Revitalization…
Added 50 mins ago
C
Senior Transportation Engineer
CIMA+
Calgary, AB
- Full-time
…projects over the past 30 years. Our talented engineers can lead any type of project, regardless of its complexity and scale. The team draws on a reservoir of diverse experience that…
Added 54 mins ago
DC
Technical Specialist Fire & Life Safety
Defence Construction Canada
Ottawa, ON
- Full-time
Lead fire prevention initiatives (e.g. issue Hot Work permits, follow up on action items in fire prevention reports, inspect venues prior to events)

Aecon

Office Administrator

Sherwood Park, AB, Canada

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Job details

Posting language: English
Posted: Oct 16, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients - from fabrication and modularization to new builds, turnarounds and maintenance. Aecon Industrial provides its clients with a vertically integrated solution, self-performing all disciplines of work.

We’re looking for an organized, service-oriented Office Administrator to help keep our office running efficiently and create a positive experience for everyone who walks through our doors. This role is ideal for someone who enjoys variety, takes initiative, and can confidently manage multiple administrative priorities.

What You'll Do Here:

Answer phones and attend to visitors at the front desk.
Direct phone calls and visitors to the appropriate personnel.
Manage internal on-call and external after hours call services.
Keep the front entrance, reception area, and boardrooms neat, tidy and presentable at all times.
Provide support for boardroom meeting bookings and ensure smooth connectivity for users.
Provide assistance to the procurement, finance, safety, quality, and projects as requested for general admin.
Coordinate office administration matters (e.g. janitorial services, maintenance, social events, etc.).
Monitor and replenish the office supplies inventory.
Maintain and replenish the kitchen areas ensuring they are stocked and tidy.
Prepare mailings or courier requests.
Establish and maintain relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services.
Support travel booking and expense processing as required.
Other related general administrative duties as required.

What You Bring to the Team:

Superior customer service.
Detail Oriented.
Good computer skills using MS Office Products.
Must be able to deal with sensitive issues in a confidential manner.
Strong communication skills, dealing tactfully with employees, visitors, and customers.
Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines.
Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual.
High school Diploma and preference for post-secondary with a business or administrative diploma.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

The Office Administrator will manage front-desk operations, including greeting visitors and directing calls, while ensuring the office environment remains organized and well-stocked. They will also provide administrative support to various departments, including procurement, finance, and safety, while maintaining vendor relationships.

Requirements

Candidates should possess strong customer service, communication, and organizational skills, along with proficiency in Microsoft Office products. A high school diploma is required, with a preference for post-secondary education in business or administration.

Skills

Customer service
Office administration
Communication skills
Problem solving
Organizational skills
Time management
Microsoft Office
Vendor management
Inventory management
Data entry
Filing systems
Attention to detail
Confidentiality
Meeting coordination

Benefits

Mental well-being support
Emotional well-being support
Physical well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Front Desk
Reception
Vendor Management
Procurement Support
Inventory Control
Microsoft Office
Customer Service
Administrative Support
Facility Maintenance
Construction Industry
Safety Compliance
Data Management
Communication
Logistics

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