Office administrator jobs in Canada

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Added 22 days ago
S
Administrative Coordinator, BC MQI
Sanya’k̓ula
Vancouver, BC
- Full-time
…of invoices, documents and information, and maintenance of office equipment, supplies and IT needs for staff at BCMQI. The Administrative Coordinator provides support to the Executive…
Added 22 days ago
SI
Administrative Coordinator
Shannex Incorporated
Bridgewater, NS
- Full-time
Effectively manages departmental budget including office supplies.
Added 22 days ago
O
Office Manager (Part-time Temporary)
Ooma
Vancouver, BC
- Part-time
Ooma is seeking a responsible Office Manager to join the team to help support the Vancouver, Canada office.
Added 22 days ago
CI
Executive Assistant and Office Administrator
CNA Insurance
Toronto, ON
- Full-time
The Executive Assistant & Office Administrator is responsible for supporting their assigned executives and is the primary point of contact for employees, visitors, vendors, and external…
Added 22 days ago
TS
Office Administrator
The Salvation Army Canada and Bermuda Territory
Listowel, ON
- Full-time
The Office Administrator provides secretarial and administrative support to The Salvation Army Listowel Citadel and Community Services and assists individuals and families who are seeking…
Added 22 days ago
H
Bilingual Administrative Coordinator
Hays
Mississauga, ON
- $65,000 to $75,000 CAD / year
- Full-time
Work arrangement: 5 days onsite - Office based in Mississauga, ON
Added 22 days ago
CO
Administrative Officer I
College of the North Atlantic
Clarenville, NL
- Full-time
Diploma in Office Administration ( equivalencies will be considered ).
Added 22 days ago
TS
Office Administrator
The Salvation Army in Canada
Listowel, ON
- Full-time
The Office Administrator provides secretarial and administrative support to The Salvation Army Listowel Citadel and Community Services and assists individuals and families who are seeking…
Added 22 days ago
AC
OFFICE MANAGER
Accelerator Centre
Waterloo, ON
- Full-time
The Accelerator Centre (AC) is seeking a highly organized, service-oriented and proactive Office Manager to oversee the day-to-day operations of our facilities, coworking spaces, meeting…
Added 22 days ago
SO
Junior Office Administrator
Spirit Omega Inc.
Calgary, AB
- Contract
Spirit Omega Inc. is seeking a Junior Office Administrator to support day-to-day office operations. This is an excellent opportunity for someone with at least 1 year of administrative…
Added 22 days ago
GR
Office Administrator
Goldbeck Recruiting
AB · Edmonton, AB
- $60,000 to $75,000 CAD / year
- Full-time
…customers. They are growing, and they want a detail-oriented administrator to join a collaborative, supportive…
Added 22 days ago
PP
Administrative Coordinator
Premier Project Consultants Ltd
Kitchener, ON
- $60,000 to $75,000 CAD / year
- Full-time
We are seeking a highly organized, detail-oriented and tech-savvy Administrative Coordinator to support our project and office teams.
Added 22 days ago
HT
Associate Office Manager
Huawei Technologies Canada Co., Ltd.
Markham, ON
- Contract
Added 22 days ago
GI
Office Administrator – Commercial Coordinator
Green Infrastructure Partners
Toronto, ON · Danforth Ave, Toronto, ON
- Full-time
Reporting to the Commercial Manager, the Office Administrator provides administrative and operational support to the Commercial Department on major infrastructure projects. The role is…
Added 22 days ago
P
Test Administrator
Pearson
Hamilton, ON
- Part-time
Must have the ability to stand for extended periods of · Must have the ability to sit for long periods of time
Added 22 days ago
CS
Office & Administrative Coordinator
Creative Structures
London, ON
- Full-time
We are looking for an organized, dependable, and confident Office & Administrative Coordinator to support the day-to-day administrative operations of IE Design and Creative Structures.
Added 22 days ago
Office Coordinator
Aecon
Sherwood Park, AB
We’re looking for an organized, service-oriented Office Coordinator to help keep our office running efficiently and create a positive experience for everyone who walks through our doors.…
Added 22 days ago
BB
Office Manager
Bite Brands Ltd.
Toronto, ON
- Full-time
Bite Brands is seeking an organized, proactive Office Manager / Front Desk Coordinator to keep our office running smoothly and support our growing hospitality business. This role combines…
Added 22 days ago
PH
Administrative Coordinator, BC MQI
Provincial Health Services Authority
Vancouver, BC
- Full-time
…of invoices, documents and information, and maintenance of office equipment, supplies and IT needs for staff at BCMQI. The Administrative Coordinator provides support to the Executive…
Added 22 days ago
TL
Legal Administrative Coordinator/Law Clerk
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
A flexible hybrid work environment, with most team members coming into the office 1–2 days per week
Added 22 days ago
HW
HR and Office Coordinator
Hooper Welding
Hamilton, ON
- $60,000 to $85,000 CAD / year
- Full-time
We are looking for an HR Coordinator & Office Manager to be the welcoming face and organizing force of our Hamilton facility. You will greet every visitor who walks through our doors, keep…
Added 22 days ago
RE
Office Administrator
Rush Enterprises
Sudbury, ON
- Full-time
The Office Administrator provides support to the dealership, ensuring services are provided in an effective and efficient manner who reports directly to the General Manger.
Added 22 days ago
RS
Office Administrator
Riide Saskatoon
Saskatoon, SK
- Full-time
RIIDE Holdings Inc. is looking for an organized, professional and service-oriented Office Administrator to support reception and daily office operations. As a first point of contact for…
Added 22 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Langford, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…
Added 22 days ago
DC
Campus Administrator and Financial Aid Officer
Discovery Community College
Langford, BC
- Full-time
Discovery Community College (DCC) is seeking an organized, service-focused Campus Administrator and Financial Aid Officer to support campus operations and help students navigate the…

Aecon

Office Coordinator

Sherwood Park, AB, Canada

Apply on jobs.aecon.com About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Oct 16, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients - from fabrication and modularization to new builds, turnarounds and maintenance. Aecon Industrial provides its clients with a vertically integrated solution, self-performing all disciplines of work.

We’re looking for an organized, service-oriented Office Coordinator to help keep our office running efficiently and create a positive experience for everyone who walks through our doors. This role is ideal for someone who enjoys variety, takes initiative, and can confidently manage multiple administrative priorities.

What You'll Do Here:

Answer phones and attend to visitors at the front desk.
Direct phone calls and visitors to the appropriate personnel.
Manage internal on-call and external after hours call services.
Keep the front entrance, reception area, and boardrooms neat, tidy and presentable at all times.
Provide support for boardroom meeting bookings and ensure smooth connectivity for users.
Provide assistance to the procurement, finance, safety, quality, and projects as requested for general admin.
Coordinate office administration matters (e.g. janitorial services, maintenance, social events, etc.).
Monitor and replenish the office supplies inventory.
Maintain and replenish the kitchen areas ensuring they are stocked and tidy.
Prepare mailings or courier requests.
Establish and maintain relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services.
Support travel booking and expense processing as required.
Other related general administrative duties as required.

What You Bring to the Team:

Superior customer service.
Detail Oriented.
Good computer skills using MS Office Products.
Must be able to deal with sensitive issues in a confidential manner.
Strong communication skills, dealing tactfully with employees, visitors, and customers.
Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines.
Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual.
High school Diploma and preference for post-secondary with a business or administrative diploma.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

Apply on jobs.aecon.com About employer

More about this job

Responsibilities

Manage reception, phone calls, visitors, after-hours call services, meeting bookings, and the presentation of office and kitchen areas. Coordinate office services and supplies, support administrative needs across departments, maintain vendor relationships, and assist with mail, travel, and expense processing.

Requirements

Candidates should have strong customer service, communication, organization, planning, and problem-solving skills, along with attention to detail and the ability to handle sensitive matters confidentially. A high school diploma is required, and a post-secondary business or administrative diploma is preferred; familiarity with Microsoft Office, office procedures, equipment, and filing systems is also expected.

Skills

Customer Service
Attention to Detail
Microsoft Office
Confidentiality
Communication
Problem Solving
Planning
Organization
Task Prioritization
Time Management
Office Administration
Records Management
Vendor Relations
Meeting Coordination
Travel Booking
Expense Processing

Benefits

Mental, Emotional, and Physical Well-Being Support
Tuition Reimbursement
Career Development Programs

Visa sponsorship

Not detected in the job text

Keywords

Reception
Front Desk
Phone Calls
Visitor Management
After-Hours Call Services
Boardroom Bookings
Meeting Connectivity
Office Administration
Procurement Support
Finance Support
Safety Support
Quality Support
Project Support
Janitorial Services
Office Maintenance
Office Supplies
Courier Requests
Vendor Relations
Travel Booking
Expense Processing
Microsoft Office
Electronic Filing Systems
Manual Filing Systems
Industrial Construction

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Office administrator jobs in Canada

Administrative Coordinator, BC MQI

Administrative Coordinator

Office Manager (Part-time Temporary)

Executive Assistant and Office Administrator

Office Administrator

Bilingual Administrative Coordinator

Administrative Officer I

Office Administrator

OFFICE MANAGER

Junior Office Administrator

Office Administrator

Administrative Coordinator

Associate Office Manager

Office Administrator – Commercial Coordinator

Test Administrator

Office & Administrative Coordinator