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Added 1 day ago
FH
Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health
Surrey, BC
- Full-time
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families, the Administrative…
Added 1 day ago
TA
Front Desk Coordinator
The AC Group of Independent Accounting Firms Limited
Charlottetown, PE
- Full-time
We are currently recruiting for a Front Desk Coordinator to join our diverse team of professionals. In this role, the successful candidate will work closely with our team and clients to…
Added 1 day ago
LH
2600002835 - Unit Clerk
Lakeridge Health
Oshawa, ON
- Full-time
Under the direction of the Patient Care Manager and Operations Coordinator, the Unit Clerk provides support to the various members of the health care team to facilitate the flow of patients…
Added 1 day ago
LH
2600002834 - Unit Clerk
Lakeridge Health
Oshawa, ON
- Full-time
Under the direction of the Patient Care Manager and Operations Coordinator, the Unit Clerk provides support to the various members of the health care team to facilitate the flow of patients…
Added 2 days ago
G
Patient Admin Coordinator/Medical Spa Receptionist
GraceMed
Toronto, ON
- $19 to $22 CAD / hour
- Part-time
Rewards that grow: Competitive compensation. Team member group benefits program plus discounts on medical-grade skin care and aesthetic services.
Added 2 days ago
TC
Inforce Specialist / Branch Office Coordinator - temporary full-time
The Canada Life Assurance Company
Vancouver, BC
- Full-time
The Branch Office Coordinator/In-force Specialist is an in-office position responsible for general branch administration including office reception, handling incoming and outgoing mail, and…
Added 2 days ago
UH
Patient Flow Coordinator
University Health Network
Toronto, ON
- Full-time
Monitor reception areas and patient wait times to support prompt service, communicate delays, maintain a safe environment, and refer patients and visitors to other health care professionals…
Added 4 days ago
OM
Cashier and Reception Coordinator
Ontario Medical Supply
Ottawa, ON
- $18.5 to $20.5 CAD / hour
- Full-time
The Cashier & Reception Coordinator serves as the first point of contact for customers, visitors, vendors, and healthcare partners entering the store and office. This role is responsible…
Added 4 days ago
Office Coordinator
Aecon
Sherwood Park, AB
We’re looking for an organized, service-oriented Office Coordinator to help keep our office running efficiently and create a positive experience for everyone who walks through our doors.…
Added 4 days ago
YO
Port of Entry (POE) Program Staff (On call)
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
- Full-time
Under the direction of the POE Program Coordinator, the staff provides direct, on-site support to refugee individuals and families during their arrival process. Responsibilities include…
Added 5 days ago
RO
School Experiences Coordinator (12-month Contract)
Royal Ontario Museum
Toronto, ON
- Part-time
Coordinate the scheduling, registration, reception, and delivery logistics for onsite and online school programs, ensuring a welcoming and organized experience for visiting groups
Added 5 days ago
RO
School Experiences Coordinator (12-month Contract)
Royal Ontario Museum
Toronto, ON
- $35.15 to $40.19 CAD / hour
- Part-time
Coordinate the scheduling, registration, reception, and delivery logistics for onsite and online school programs, ensuring a welcoming and organized experience for visiting groups.
Added 5 days ago
YT
Venue Rentals Coordinator (Non-Union Contract)
YWCA Toronto
Toronto, ON
- $31.81 CAD / hour
- Full-time
Coordinates and manages the external and internal booking system for venue rental spaces, including Nancy’s auditorium, the Rotary Club of Toronto reception hall, the Women’s Community…
Added 5 days ago
YT
Venue Rentals Coordinator (Non-Union Contract)
YWCA Toronto
Toronto, ON
- Contract
Coordinates and manages the external and internal booking system for venue rental spaces, including Nancy’s auditorium, the Rotary Club of Toronto reception hall, the Women’s Community…
Added 5 days ago
ME
Office Coordinator - Etobicoke
META Employment Services
Toronto, ON · Etobicoke, Ontario
- Contract
META Employment Services is seeking an organized, client-focused Office Coordinator to support day-to-day operations at our Etobicoke location. This hands-on role is responsible for…
Added 5 days ago
RU
Floater Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
Require experience in use of a photocopier, scanner, printer, hole driller, bindery equipment, electric stapler, scales, collators and related equipment
Added 5 days ago
AI
Bookkeeper and Office Administrator
Avenir IT Inc.
Winnipeg, MB
- Full-time
We are looking for a reliable, detail-oriented Bookkeeper to manage day-to-day bookkeeping and support office administration. You will help maintain accurate financial records, coordinate…
Added 6 days ago
S
Unit Clerk - Odette Cancer Centre - Temporary full-time - 2026-18672 (2026-18672)
Sunnybrook
Toronto, ON
- Full-time
In this Unit Coordinator role, this position provides a broad range of administrative support within the Outpatient Cancer Clinics (General Treatment Services) at the Odette Cancer Centre.…
Added 6 days ago
S
Unit Clerk - Odette Cancer Centre - Temporary Full-Time - 2026-16492 (2026-16492)
Sunnybrook
Toronto, ON
- Full-time
In this Unit Coordinator role, this position provides a broad range of administrative support within the Outpatient Cancer Clinics (General Treatment Services) at the Odette Cancer Centre.…
Added 8 days ago
TS
Learning Strategist, Autism and Neurodiversity
The Sinneave Family Foundation
Calgary, AB
- Contract
As a member of the Innovation Team, this role collaborates with internal team members, community partners, and stakeholders to understand gaps in knowledge and services, develop approaches…
Added 8 days ago
LH
CCM-Care Coordinator Manager
Lifemark Health Group
Stony Plain, AB
- Full-time
Are you passionate and dedicated to making a positive impact on people’s health and wellness? Do you thrive on having the satisfaction of being on a driven team of industry experts and…
Added 8 days ago
TL
Team Lead, Client Services
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
…Services & Hospitality team. The Team Lead will oversee the Reception Desk and provide exceptional service to the Firm’s internal and external…
Added 9 days ago
H
Senior Workplace Coordinator
Harvey
Canada
- $76,000 to $114,000 CAD / year
- Full-time
As Workplace Senior Coordinator, you are Harvey's Workplace team in Toronto. You run the office end to end: the space, the service partners behind it, the experience employees and clients…
Added 9 days ago
Corporate Services Coordinator
Long View Systems
AB
We're looking for an energetic, organized and people-focused Corporate Services Coordinator to help create an exceptional experience for our Edmonton team, clients and visitors. This is a…
Added 9 days ago
SS
Administrative Assistant On-Call
Sooke School District 62
Victoria, BC
- Internship
As part of our administrative spare board, you may be called to replace a Clerk Middle/Secondary and Elementary Administrative Assistant at Elementary Schools. You can find more information…

Aecon

Office Coordinator

Sherwood Park, AB, Canada

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Job details

Posting language: English
Posted: Oct 16, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients - from fabrication and modularization to new builds, turnarounds and maintenance. Aecon Industrial provides its clients with a vertically integrated solution, self-performing all disciplines of work.

We’re looking for an organized, service-oriented Office Coordinator to help keep our office running efficiently and create a positive experience for everyone who walks through our doors. This role is ideal for someone who enjoys variety, takes initiative, and can confidently manage multiple administrative priorities.

What You'll Do Here:

Answer phones and attend to visitors at the front desk.
Direct phone calls and visitors to the appropriate personnel.
Manage internal on-call and external after hours call services.
Keep the front entrance, reception area, and boardrooms neat, tidy and presentable at all times.
Provide support for boardroom meeting bookings and ensure smooth connectivity for users.
Provide assistance to the procurement, finance, safety, quality, and projects as requested for general admin.
Coordinate office administration matters (e.g. janitorial services, maintenance, social events, etc.).
Monitor and replenish the office supplies inventory.
Maintain and replenish the kitchen areas ensuring they are stocked and tidy.
Prepare mailings or courier requests.
Establish and maintain relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services.
Support travel booking and expense processing as required.
Other related general administrative duties as required.

What You Bring to the Team:

Superior customer service.
Detail Oriented.
Good computer skills using MS Office Products.
Must be able to deal with sensitive issues in a confidential manner.
Strong communication skills, dealing tactfully with employees, visitors, and customers.
Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines.
Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual.
High school Diploma and preference for post-secondary with a business or administrative diploma.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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More about this job

Responsibilities

Manage reception, phone calls, visitors, after-hours call services, meeting bookings, and the presentation of office and kitchen areas. Coordinate office services and supplies, support administrative needs across departments, maintain vendor relationships, and assist with mail, travel, and expense processing.

Requirements

Candidates should have strong customer service, communication, organization, planning, and problem-solving skills, along with attention to detail and the ability to handle sensitive matters confidentially. A high school diploma is required, and a post-secondary business or administrative diploma is preferred; familiarity with Microsoft Office, office procedures, equipment, and filing systems is also expected.

Skills

Customer Service
Attention to Detail
Microsoft Office
Confidentiality
Communication
Problem Solving
Planning
Organization
Task Prioritization
Time Management
Office Administration
Records Management
Vendor Relations
Meeting Coordination
Travel Booking
Expense Processing

Benefits

Mental, Emotional, and Physical Well-Being Support
Tuition Reimbursement
Career Development Programs

Visa sponsorship

Not detected in the job text

Keywords

Reception
Front Desk
Phone Calls
Visitor Management
After-Hours Call Services
Boardroom Bookings
Meeting Connectivity
Office Administration
Procurement Support
Finance Support
Safety Support
Quality Support
Project Support
Janitorial Services
Office Maintenance
Office Supplies
Courier Requests
Vendor Relations
Travel Booking
Expense Processing
Microsoft Office
Electronic Filing Systems
Manual Filing Systems
Industrial Construction

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