Procurement Specialist

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self-perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large-scale site development.

The Hamilton LRT Alliance has been selected by Metrolinx as the development partner for the Hamilton LRT – Package 1: Civil & Utilities. Under the alliance model, Aecon provides construction capability and resources as part of an integrated team, working collaboratively with all alliance participants to progress design, cost, and construction schedules during the project’s development phase.

The Hamilton LRT isn’t just a transit project - it’s reshaping how a city connects, grows, and moves. Join us in being part of a dynamic team building critical infrastructure that will leave a lasting legacy for generations to come!

Reporting to the Senior Procurement Manager, the Procurement Specialist will support the full subcontract procurement lifecycle, from planning and RFQs through evaluation, award, SAP setup, and handoff to Contract Administration, while ensuring alignment with project policies and procedures.

What You'll Do Here:

• Prepare and manage major subcontract procurement planning using the Path to Award Tracker. Conduct weekly meetings with Operations to update the Path to Award Tracker and provide visibility into package status.
• Assist Operations in preparing and documenting proponent lists for RFQ packages, ensuring the inclusion of preferred and Indigenous vendors.
• Establish and maintain the subcontract filing system in accordance with the project standard. Provide guidance to Operations on filing structure, use, and requirements.
• Prepare commercial documents and assist Operations in collecting technical documents for RFQ packages. Ensure NDAs are executed for new packages and filed in the project repository.
• Coordinate with other disciplines within the project team, including Safety, Quality, Environmental, and Integrated Digital Delivery (IDD), to obtain relevant information for the preparation and evaluation of RFQ packages.
• Issue and manage RFQ communications and addenda using the project’s approved software.
• Set up, chair, and document bid clarification meetings with shortlisted proponents.
• Prepare initial commercial evaluation and recommendation documents for review with Operations team members.
• Complete operational and financial due diligence, as required, on shortlisted bidders by running, analyzing, and interpreting Dun & Bradstreet reports.
• Understand the standard terms and conditions included in contract templates to effectively manage negotiations with proponents and liaise with the Legal department, as required.
• Form subcontract documents for signature. Manage the collection of internal and external signatures, ensure executed documents are saved in the project folder repository, and collect all preferred proponent supporting documentation, including insurance, WSIB, Form 1000, and performance securities, where applicable.
• Set up, chair, and document kick-off meetings with the successful proponent and internal disciplines before mobilization to site.
• Ensure commitments for executed subcontracts are set up in SAP in compliance with Aecon Procurement Plans and Policies.
• Understand and ensure compliance with project Procurement Plans and Subcontract Standard Operating Procedures (SOPs).
• Hand off the package to the Contract Administrator during a documented handoff meeting.

What You Bring to the Team:

• Five or more years of experience in procurement, purchasing, or a related function.
• Strong knowledge of procurement principles, practices, processes, and professional ethics.
• Working knowledge of contract law, commercial negotiations, and competitive procurement processes, including tenders, proposals, and quotations.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• A collaborative, service-oriented approach and the ability to work effectively within a team environment.
• Demonstrated ability to build and maintain positive working relationships with internal stakeholders, vendors, and industry partners.
• Strong negotiation and commercial decision-making skills.
• Clear and effective verbal and written communication skills.
• Strong research skills and a commitment to continuous learning and professional development.
• Strong attention to detail, supported by sound mathematical and analytical skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to work on site four to five days per week, in alignment with project requirements.

Reason for Vacancy: New

The expected pay range for this role is $70,000 - $90,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.