Jobs in Canada

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Added 2 hours ago
AP
Talent & Brand Coordinator
Axium Power Services
Calgary, AB
- Full-time
…Managers, you will coordinate recruitment, manage day-to-day marketing and employer-brand activities, and provide practical administrative and coordination support to the business. One day…
Added 8 hours ago
IS
Administrative Coordinator
InSync Systems
Calgary, AB
- Full-time
InSync Systems is looking for an Administrative Coordinator for a full-time permanent position in Calgary, Alberta.
Added 13 hours ago
BC
Proposal Coordinator - Buildings East
Bird Construction
Winnipeg, MB · Ottawa, ON · Mississauga, ON · Vancouver, BC · Bedford, NS · Edmonton, AB · Calgary, AB
- Full-time
Proposal Coordinator - Buildings EastReporting to the Pursuit Manager - Defence, the Proposal Coordinator will work closely with corporate and regional teams across Canada on developing,…
Added 1 day ago
TC
Scheduler
Turner Construction | Canada
Toronto, ON
- Full-time
Collaborate with and participate in Business Development (BD) and Marketing teams to develop and prepare proposal scheduling activities and related materials.
Added 1 day ago
Scheduler
Turner Construction
Toronto, ON
Collaborate with and participate in Business Development (BD) and Marketing teams to develop and prepare proposal scheduling activities and related materials.
Added 1 day ago
T&
Bid Coordinator
Turner & Townsend
Toronto, ON
- Full-time
…the region, and other Turner & Townsend colleagues, the Bid Coordinator will be responsible for support the development, planning and implementation of a marketing and business development…
Added 1 day ago
Sales Coordinator
Northland Properties
Langley (District), BC · Langley, BC
We are seeking a dynamic Sales Coordinator person to join our team. This unique individual must possess excellent organization and communication skills in customer relations, Sales…
Added 1 day ago
ZA
Proposal and Asset Coordinator
ZAS Architects + Interiors
ON · Toronto, Ontario
- Full-time
ZAS Toronto Office is looking for a creative and talented Proposal and Asset Coordinator to join our Business Development + Marketing team. The ideal candidate is seeking a position with a…
Added 1 day ago
Proposal Coordinator
Aecon
Cambridge, ON
Reporting to the Sr. Proposal Manager, the Proposal Coordinator is responsible for supporting the planning, coordination, and administration of proposal development activities associated…
Added 2 days ago
IM
Sales Coordinator
Impact Marketing Services Ltd
Saskatoon, SK
- Full-time
We are looking for a motivated, detail-oriented Sales Coordinator to join our team. In this role, you'll work closely with our Sales team to support client projects, coordinate product…
Added 2 days ago
F
Business Development Coordinator
Fasken
Toronto, ON · Montreal, QC · Vancouver, BC
- Full-time
…activities of the firm-wide Business Development (BD) Team. The BD Coordinator will provide direct support in the creation and execution of a variety of firm-wide business development…
Added 2 days ago
SG
Communication & Events Coordinator
Segal GCSE LLP
Toronto, ON
- $50,000 to $60,000 CAD / year
Location: Toronto, hybrid - 3 days in office
Added 2 days ago
L
Proposal Administrator
Ledcor
Edmonton, AB
- Full-time
…interest in how large-scale construction projects are won? As a Proposal Administrator at Ledcor, you will play a hands-on role in bringing our prequalification, proposal, and tender…
Added 3 days ago
GF
Business Development Coordinator
General Fusion Inc.
Richmond, BC
- Full-time
The Business Development Coordinator supports the Director of Strategic Partnerships in building and maintaining General Fusion's network of technical collaborations with national labs,…
Added 5 days ago
TS
Community Relations Coordinator
The Salvation Army in Canada
Markham, ON
- Part-time
The Community Relations Coordinator promotes and increases public awareness of the Mission and Vision of The Salvation Army. The incumbent develops and implements fundraising strategies and…
Added 5 days ago
TY
Event Coordinator
The Yorkville Royal Sonesta Hotel Toronto, CAD
Toronto, ON
- Full-time
At Sonesta, our Sales & Marketing teams help bring the brand to life - building relationships, driving revenue, and creating excitement around our hotels, restaurants, meetings, and guest…
Added 5 days ago
TS
Community Relations Coordinator
The Salvation Army Canada and Bermuda Territory
Markham, ON
- Part-time
The Community Relations Coordinator promotes and increases public awareness of the Mission and Vision of The Salvation Army. The incumbent develops and implements fundraising strategies and…
Added 5 days ago
TR
Marketing And Communications Coordinator
Thompson Regional Airport
Thompson, MB
- Full-time
Our growing airport & advanced cold research facility is now accepting applications for the position of Marketing & Communications Coordinator.
Added 5 days ago
SH
Event Coordinator
Sonesta Hotels
Toronto, ON · The Yorkville Royal Sonesta Hotel Toronto, CAD
- Full-time
At Sonesta, our Sales & Marketing teams help bring the brand to life - building relationships, driving revenue, and creating excitement around our hotels, restaurants, meetings, and guest…
Added 5 days ago
AG
Proposal Coordinator
AME Group
Vancouver, BC
- $60,000 to $70,000 CAD / year
- Full-time
We are looking for a Proposal Coordinator to join our Vancouver office. In this role, you will play a key role in the preparation and management of proposals and business development…
Added 6 days ago
AS
Business Development and Marketing Associate
ArmourCo Solutions
Oakville, ON
- Full-time
You’ll work closely with the Business Development Coordinator and senior leadership, with real exposure to multiple sides of the business and a clear path to grow.
Added 7 days ago
NE
Sales Operations Analyst
Nexus Energy
Toronto, ON
- Contract
Coordinate internal resources across technical, operations, and marketing teams to ensure seamless execution of commercial transactions.
Added 7 days ago
MM
Sales coordinator
Montreal Marriott Chateau Champlain
Montreal, QC
- Full-time
Reporting to the Director of Sales and Marketing, the Sales Coordinator will be responsible for supporting the sales team in all activities related to sales management and client…
Added 7 days ago
TS
Marketing and Proposal Lead
TalentSphere Staffing Solutions
Calgary, AB
- Full-time
Other Titles: Marketing Specialist, Marketing Coordinator, Proposal Specialist, Proposal Coordinator, Proposal Writer, AEC Marketing Specialist
Added 7 days ago
SR
Fundraising Coordinator
Serenity Renewal for Families
Ottawa, ON · Vanier, ON
- Full-time
Serenity Renewal for Families is seeking a passionate and organized Fundraising Coordinator to join our dynamic team to help shape a best-in-class donor experience. Supported and mentored…

Aecon

Proposal Coordinator

Cambridge, ON, Canada

Salary range: $65,000 - $85,000

Apply on jobs.aecon.com About employer

Applications open in a new tab.

Job details

Pay: Salary range: $65,000 - $85,000
Posting language: English
Posted: Nov 10, 2026

Original job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
Integrity. We lead by example, with humility and courage.
Accountability. We’re passionate about delivering on our commitments.
Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Reporting to the Sr. Proposal Manager, the Proposal Coordinator is responsible for supporting the planning, coordination, and administration of proposal development activities associated with major RFP pursuits. The role works collaboratively with technical SMEs, estimators, and functional stakeholders to support the preparation of proposal content and related deliverables. Responsibilities include maintaining proposal records and customer information, monitoring schedules and progress against key milestones, coordinating resource assignments, managing communications, ensuring adherence to proposal procedures and governance requirements, and supporting meeting management and action tracking. The role will also require occasional support to be provided to Aecon’s US-based proposal group.

What You'll Do Here:

Receive, download, and distribute client RFPs, supporting documentation, and related information to proposal, estimating, and subject matter expert (SME) team members.
Coordinate the registration and initiation of new estimate and proposal opportunities within the approved business development and proposal management processes.
Assist with the coordination and assignment of proposal and estimating resources to support pursuit requirements and schedules.
Support Proposal Managers, Estimators, and SMEs by obtaining, organizing, and distributing required inputs, information, and supporting documentation.
Provide administrative and coordination support for proposal development activities throughout the pursuit lifecycle.
Support the New Nuclear and Business Development teams with pursuit-related activities, reporting, and documentation as required.
Establish, organize, and maintain proposal files, records, and documentation in accordance with departmental and project-specific filing requirements within Microsoft Teams, SharePoint, and other approved repositories.
Review solicitation documents to gain an understanding of client requirements, submission instructions, evaluation criteria, and contractual obligations.
Develop and maintain proposal schedules, responsibility matrices, action item logs, deliverable trackers, and milestone reporting tools to ensure adherence to submission requirements.
Coordinate and facilitate proposal review meetings, including Pink Team, Red Team, Gold Team, and executive reviews.
Monitor and promote compliance with corporate quality management processes and proposal procedures.
Maintain proposal dashboards, pursuit metrics, key performance indicators (KPIs), and status reporting tools to support management oversight and decision-making.
Coordinate with the Estimating Administrator to ensure alignment between proposal and estimating activities and deliverables.
Interface with internal stakeholders, including Finance, Legal, Quality, EHS, Engineering, Procurement, and Operations, to support the development of compliant and competitive proposals.
Provide backup support to departmental administrative resources for the preparation, compilation, formatting, and production of proposal submission documents.
Perform proposal compliance reviews to ensure submissions meet client requirements, formatting standards, and corporate quality expectations.
Support project turnover activities following contract award, including the compilation and transfer of proposal, estimate, and contract documentation to project execution teams.
Prepare management reports, presentations, and summaries for senior leadership and business development reviews.
Coordinate meetings, prepare agendas, document discussions and decisions, and distribute meeting minutes and action items.
Draft, track, and submit Requests for Information (RFIs), clarification requests, and related correspondence on behalf of the Proposal Manager.
Support the preparation, production, and delivery of proposal submissions in both electronic and hard-copy formats.
Maintain accurate records of client communications, pursuit decisions, lessons learned, and proposal archives.
Perform other proposal coordination and administrative duties as assigned to support the success of the estimating, business development, and proposal management functions.
Occasional travel may be required within Canada, the United States, and internationally.

What You Bring to the Team:

Minimum 1-2 years of experience supporting proposal development, business development, project coordination, or related functions within the construction, infrastructure, utilities, engineering, or manufacturing sectors. Experience within the nuclear industry is considered an asset but is not required.
Post-secondary certificate, diploma, or degree in Business Administration, Project Management, Communications, Marketing, Engineering Technology, Construction Management, Civil Engineering Technology, Technical Writing, or a related discipline; an equivalent combination of education and experience will also be considered.
Demonstrated ability to communicate effectively through strong writing, editing, proofreading, and document development skills.
Ability to understand and interpret technical concepts, engineering documentation, and construction-related scopes of work, preferably within regulated or complex project environments.
Proven ability to manage multiple priorities, competing deadlines, and changing requirements while maintaining accuracy and delivering high-quality results.
Proficiency with Microsoft Office applications and business collaboration platforms, including Word, Excel, PowerPoint, SharePoint, Teams, Visio, Power BI, and MS Project, with the ability to leverage these tools to support proposal development, reporting, and workflow management.
Strong organizational skills with exceptional attention to detail and a commitment to document quality and accuracy.
Highly collaborative and team-oriented, with the ability to establish and maintain effective working relationships across multidisciplinary teams and organizational levels.
Strong interpersonal and communication skills, with the confidence to engage effectively with proposal managers, estimators, technical subject matter experts, business development personnel, and senior leadership.
Self-motivated, proactive, and adaptable, with a willingness to learn and develop within a fast-paced proposal and estimating environment.

Reason for vacancy: New

Salary range: $65,000 - $85,000

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

Apply on jobs.aecon.com About employer

More about this job

Responsibilities

The Proposal Coordinator supports the planning, coordination, and administration of proposal development activities for major RFP pursuits. This role collaborates with technical SMEs and estimators to manage proposal schedules, documentation, and compliance reviews throughout the pursuit lifecycle.

Requirements

Candidates must have 1-2 years of experience in proposal or project coordination within construction, engineering, or related sectors. A post-secondary degree or diploma in a relevant field such as Business, Project Management, or Engineering is required.

Skills

Proposal coordination
Technical writing
Project scheduling
Document management
Microsoft Office
SharePoint
Microsoft Teams
Power BI
MS Project
Compliance review
Stakeholder management
Data analysis
Reporting
Communication
Organizational skills

Benefits

Health benefits
Mental well-being support
Tuition reimbursement
Leadership programs
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
RFP
Construction
Infrastructure
Engineering
Nuclear
Business Development
Project Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Visio
Compliance
KPIs
Estimating
Technical Writing
Document Control
Quality Management
Procurement
Operations
Finance
Legal
EHS
Submission
Action Tracking
Reporting
Stakeholder Engagement
Proposal Lifecycle
Governance
Collaboration

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Work requirements

Jobs in Canada