Office & administration jobs in Canada

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Added 6 days ago
I-
Administrative Assistant
IFG - International Financial Group
Vancouver, BC
- Contract
This role offers an opportunity to work with a collaborative global team and support executive operations, office coordination, and workplace management.
Added 6 days ago
IH
Administrative Assistant | Nursing Administration
Interior Health Authority
Salmon Arm, BC
- Full-time
…confidential administrative support functions to the Nursing Administration team located at the Shuswap Lake General Hospital in Salmon Arm,…
Added 6 days ago
IH
Medical Office Assistant
Interior Health Authority
Enderby, BC
- Full-time
Enderby Health Centre has an exciting opportunity for a Casual Medical Office Assistant to join their team in Enderby, B.C.
Added 6 days ago
IH
Medical Office Assistant
Interior Health Authority
Logan Lake, BC
- Part-time
…Logan Lake Health Centre is seeking a Relief Part-Time Medical Office Assistant to join our dedicated team in the beautiful community of Logan Lake, British…
Added 6 days ago
SG
Purchaser - Swift Current
S3 Group Ltd.
Swift Current, SK
- Full-time
Added 6 days ago
KC
Filing Clerk, People & Culture
Kinark Child and Family Services
Markham, ON
- $22.83 to $25.22 CAD / hour
- Full-time
Requires post-secondary level education and / or administration experience with digital personnel files and organizing to prepare for uploading to an HRIS system
Added 6 days ago
DH
Assistant Front Office Manager
Delta Hotels and Resorts®
Quebec, QC
- Full-time
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest…
Added 6 days ago
BG
Procurement Officer
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
Travel is required; therefore, applicants must hold a valid B.C
Added 6 days ago
IR
Patient Admitting Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Medical Office Assistant / Medical Secretary Certification
Added 6 days ago
FA
Administrative Assistant
FTAI Aviation
Montreal, QC
- Full-time
The candidate will be proficient in PowerPoint for creating presentations and must have experience with other appropriate software applications
Added 6 days ago
B
Research Assistant Level 1
Baycrest
Toronto, ON
- Full-time
Strong computer skills and working knowledge of Microsoft Office applications
Added 6 days ago
Senior Materials Coordinator
Aecon
Toronto, ON · Scarborough, ON
Proficiency in Microsoft Office, particularly Excel, and experience using inventory, procurement, ERP, or project management systems.
Added 6 days ago
NF
Executive Assistant
Northbridge Financial
Vancouver, BC
- Full-time
- Other
We have a flexible hybrid model that allows you to work from home up to 2 days per week, with added flexibility for when you really need it
Added 6 days ago
TC
Abilities Management Consultant
The Corporation of The City of Victoria
Victoria, BC
- Other
Added 6 days ago
GA
Part-Time Receptionist (Porsche Centre Edmonton)
Go Auto
Edmonton, AB
- Part-time
Many of our strongest careers in administration, accounting, sales, and finance began right here at the front desk. We are looking for someone who wants more than just a job. We are looking…
Added 6 days ago
CC
Director – Compliance & Risk Management and Privacy Officer
Canadian College of Health Leaders - Northwestern Ontario Chapter
Thunder Bay, ON
- Full-time
Degree in Health Administration, Business Administration, Law or a related discipline
Added 6 days ago
CB
receptionist-clerk
Centre Belles Dents
Montreal, QC
- Full-time
Added 6 days ago
1
Office Manager - Brant Smiles Family Dentistry
123Dentist
Brantford, ON
- $70,000 to $80,000 CAD / year
- Full-time
2 year of experience is required in dental office management or dental administration
Added 6 days ago
CB
Supply Chain Project Manager - M&E
Clark Builders
Edmonton, AB
- Full-time
…accredited degree program in Supply Chain Management, Business Administration, or related field desired, or equivalent combination of education, training, and…
Added 6 days ago
CB
Supply Chain Project Manager - MV/Cable
Clark Builders
Edmonton, AB
- Full-time
…accredited degree program in Supply Chain Management, Business Administration, or related field desired, or equivalent combination of education, training, and…
Added 6 days ago
Administrative Assistant
Covenant Care + Covenant Living
Beaumont, AB
Intermediate to advanced knowledge of Microsoft Office products and desktop publishing programs
Added 6 days ago
B
Office Coordinator
Brickeye
Toronto, ON
- $50,000 to $70,000 CAD / year
- Full-time
The Office & Operations Coordinator keeps Brickeye running. You’ll own the day-to-day of our office and support the finance, people or marketing team as needed. This isn’t a role for…
Added 6 days ago
BG
Receptionist
Brandt Group of Companies
Regina, SK
- Full-time
Order and maintain inventory of office supplies at cost-effective pricing.
Added 6 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Battleford, SK
- Full-time
Department: Community Health Services Administration
Added 6 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Swift Current, SK
- Full-time
One (1) year experience in an office environment

Aecon

Senior Materials Coordinator

Toronto, ON, Canada
Scarborough, ON, Canada

Compensation: $60,000 - $75,000 annually.

Apply on jobs.aecon.com About employer

Applications open in a new tab.

Job details

Pay: Compensation: $60,000 - $75,000 annually.
Experience: 6+ years of experience in materials coordination, warehouse operations, inventory management, logistics, procurement support or construction project coordination.
Posting language: English
Posted: Nov 3, 2026

Original job description

Who We Are:

Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd. that was selected by Metrolinx to deliver the Scarborough Subway Extension – Stations, Rail and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city.

As part of this project, we are currently looking for a Senior Materials Coordinator to join our team.

What You Will Do:

Coordinate the receipt, tracking, storage, and distribution of construction materials required to support subway extension project activities.
Maintain material tracking logs and provide regular updates on material status, delivery schedules, and inventory levels.
Work closely with Construction, Procurement, Engineering, Quality, suppliers, and subcontractors to ensure materials are available to support planned work and meet project requirements and standards.
Monitor upcoming construction activities and identify potential material shortages, delivery delays, or inventory concerns.
Coordinate material deliveries to site and verify receiving documentation, packing slips, and quantities received.
Assist with material inspections and ensure materials are stored and handled in accordance with project and manufacturer requirements.
Support the tracking and resolution of damaged, missing, incorrect, or non-conforming materials.
Maintain material records and documentation to support project quality and traceability requirements.
Coordinate with site supervision to ensure materials are issued to the field in alignment with construction priorities and schedules.
Participate in planning and coordination meetings to provide updates on material availability and readiness.
Perform inventory counts and support warehouse and yard organization activities as required.
Ensure all material management activities are carried out in accordance with project safety, quality, and environmental requirements.

Experience You Will Bring:

6+ years of experience in materials coordination, warehouse operations, inventory management, logistics, procurement support or construction project coordination.
Experience supporting large civil, transportation, infrastructure or tunneling construction projects.
Understanding of construction materials, delivery processes, inventory control, and material tracking practices.
Experience coordinating with multiple stakeholders, including construction teams, suppliers, procurement professionals, and subcontractors.
Ability to read and interpret construction drawings, material take-offs, and project schedules.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced construction environment.
Proficiency in Microsoft Office, particularly Excel, and experience using inventory, procurement, ERP, or project management systems.
Strong attention to detail and ability to maintain accurate records and documentation.
Effective problem-solving skills with the ability to identify and escalate material-related issues in a timely manner.
Strong interpersonal and communication skills with a collaborative approach to supporting field operations.
Demonstrated commitment to safety and experience working within active construction environments.

Why Join Us?

Compensation: $60,000 - $75,000 annually. The listed salary range reflects potential base pay and considers factors such as experience, education, and training. Each candidate is evaluated individually and offers toward the higher end may be extended to those with exceptional qualifications.

Comprehensive health and dental benefits and RRSP matching plans.
The opportunity to work on one of the most exciting rail projects in Toronto.
A wide array of learning and development opportunities.
A work environment focused on health and safety.

This posting is for a current vacancy and applications are reviewed on a rolling basis.

STC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, and record of offences.

Disclaimer: Some parts of our recruitment process may include AI-assisted technology to help manage and streamline the process.

When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.We are committed to adhering to the objectives and requirements outlined in the Accessibility for Ontarians with Disabilities Act (AODA) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the AODA and its applicable regulations. If you require accommodation under the AODA during any step of the application process, please email us at careers@stconnect.ca.

Apply on jobs.aecon.com About employer

More about this job

Responsibilities

The Senior Materials Coordinator will manage the receipt, tracking, storage, and distribution of construction materials for the subway extension project. They will collaborate with construction, procurement, and engineering teams to ensure material availability and maintain accurate inventory records.

Requirements

Candidates must have 6+ years of experience in materials coordination or logistics, specifically within large-scale civil or infrastructure construction projects. Proficiency in Microsoft Office, inventory systems, and the ability to interpret construction drawings and schedules are essential.

Skills

Materials coordination
Inventory management
Logistics
Procurement support
Inventory control
Material tracking
Material take-offs
Project scheduling
Microsoft Office
Excel
ERP systems
Problem-solving
Communication skills
Safety compliance

Benefits

Health insurance
Dental benefits
RRSP matching plans
Learning and development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Materials Coordination
Inventory Management
Logistics
Procurement
Construction
Subway Extension
Infrastructure
Tunneling
Inventory Control
Material Tracking
Construction Drawings
Material Take-offs
Project Schedules
Microsoft Office
Excel
ERP
Warehouse Operations
Safety
Quality Assurance
Subcontractor Coordination
Site Supervision
Record Keeping
Documentation
Environmental Requirements
Rail Projects

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Office & administration jobs in Canada

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Purchaser - Swift Current

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