Find work in Canada.

326,472 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 3 mins ago
Branch Supervisor
Kerr Controls & Kerr Smart Energy
Saint John, NB
Full-time
At Kerr Controls, our people are the foundation of our success. We offer a collaborative team environment where employees are empowered to make decisions, contribute ideas, and grow their…
Added 3 mins ago
Senior Manager, AI Data Centre Operations, BC
Bell
Kamloops, BC
Full-time
…AI-powered solutions, and digital experiences that elevate how people live, work, and play every…
Added 3 mins ago
Manager Custody Operations & Controls
National Bank of Canada
Toronto, ON
Full-time
…and support the continued growth and transformation of our…
Added 3 mins ago
Procurement Specialist
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
Full-time
…and experiences. We move quickly, think big, and empower our people to make an impact - all within a collaborative, inclusive, and performance-driven…
Added 4 mins ago
Senior Analyst, Change Management
Optis Consulting
Toronto, ON
Full-time
…understanding of the client’s industry, key performance drivers, and business trends will help tailor effective change…
Added 4 mins ago
Sr. Cloud Contracts Manager
OpenText
Toronto, ON
$110,000 to $160,000 CAD / year
Full-time
As a Sr. Cloud Deal Contracts Manager, you will play a critical role in supporting OpenText’s growing cloud business by drafting and negotiating cloud service agreements, product schedules,…
Added 4 mins ago
Executive Assistant
ProxyLink
Toronto, ON
Full-time
…and leading employers across Canada. As a trusted recruitment partner, our mission is to create impactful career matches by combining innovative hiring strategies with a personalized,…
Added 4 mins ago
Director of Information Technology
Liteline
Richmond Hill, ON
Full-time
Partner with functions across the business on system capability, visibility and usability.
Added 4 mins ago
Executive Business Partner to the CEO
Snaplii
Toronto, ON · Etobicoke, ON
Part-time
This is a chief-of-staff track seat next to our founder and CEO, Spencer Xu. From week one you sit in his investor, partner and founder meetings, in Toronto and on trips to Silicon Valley.…
Added 4 mins ago
Architecte de solutions PLM/PLM Solution Architect
Capgemini Engineering
Montreal, QC
Full-time
Added 4 mins ago
Senior Structural Engineer
McElhanney
Terrace, BC
Full-time
Whether you're an experienced technical leader looking to broaden your business and leadership responsibilities, or an established practice leader seeking a meaningful opportunity with a…
Added 4 mins ago
Integrated Marketing Communications Director
Recruiting in Motion
Toronto, ON · Greater Toronto Area, Canada
$150,000 to $170,000 CAD / year
Full-time
…consumer conversation - and connect that work to measurable business…
Added 4 mins ago
Product Owner Regulatory Capital Transformation
National Bank of Canada
Montreal, QC
Full-time
Required skills: Agile Methodologies, Business Impact Analysis, Change Management, Client-focused, Communication, Driving Results, Key Performance Indicators, Mobilization, Organization…
Added 5 mins ago
Business Credit Adjudication Specialist
Conexus Credit Union
Regina, SK
Full-time
We’re looking for an experienced credit professional to join our team as a Business Credit Adjudication Specialist. In this role, you’ll provide independent credit adjudication, risk…
Added 5 mins ago
Cloud Network Engineer
FNZ Group
Toronto, ON · CA Toronto Yonge St
$120,000 to $150,000 CAD / year
Full-time
…accessible, bringing easier, fairer and more inclusive solutions to people worldwide. Here in the Global Network Architecture team, we design and evolve the platforms that support…
Added 5 mins ago
Lead Product Manager, AI Technology
Zynga
Toronto, ON
$118,300 to $168,300 CAD / year
At Zynga, we bring people together through the power of play. As a global leader in interactive entertainment and a proud label of Take-Two Interactive, our games have been downloaded over…
Added 5 mins ago
Executive Assistant
Reitmans (Canada) Ltée/Ltd
Montreal, QC
Full-time
At Reitmans Canada Limited - RCL, we believe great people create great experiences. We're looking for a proactive, highly organized Executive Assistant to support our EVP, Chief People &…
Added 5 mins ago
Customer Engagement Strategy Manager
Reitmans (Canada) Ltée/Ltd
Montreal, QC
Full-time
…audiences, moments, journeys and commercial levers that can move the…
Added 5 mins ago
Specialist - Accounts Receivable
Anatolia
Vaughan, ON
$65,000 to $75,000 CAD / year
Full-time
Partner cross-functionally with Sales, Customer Service, Logistics, and Finance to resolve issues
Added 18 mins ago
People Operations Specialist
Kimbrell’s Home Furnishings (Furniture Distributors, Inc.)
NB · Chiasson Office, NB
Full-time
The People Operations Specialist plays a key role in delivering an exceptional employee experience throughout the entire employee lifecycle. This position serves as a key partner to…
Added 18 mins ago
Senior Web Designer
PolyAI
Canada
Full-time
…and set the quality bar for every page that ships. You will partner closely with web engineers, product marketing, and brand stakeholders to deliver end-to-end design solutions at the pace…
Added 18 mins ago
Product Strategy Senior Advisor – 12 months Contract - Express Scripts Canada
Express Scripts Canada
Mississauga, ON
Full-time
…benefits by linking the talent and professional expertise of our people with leading edge information management systems and technology. ESC is a wholly owned subsidiary of Express Scripts…
Added 18 mins ago
Accounts Receivable Specialist
Anatolia
Vaughan, ON
$65,000 to $75,000 CAD / year
Full-time
Partner cross-functionally with Sales, Customer Service, Logistics, and Finance to resolve issues
Added 18 mins ago
Part-Time Retail Staff
The Beer Store
Acton, ON
Part-time
…part of communities across Ontario, growing into an integrated business that includes Ontario's largest beer retailer, a leading beverage distributor, and a trusted partner in beverage…
Added 18 mins ago
PMBP bilingue - Mobilisation des employés - RH / Bilingual PMBP: People Engagement/HR
Capgemini Engineering
Montreal, QC
Full-time
Ce poste soutient le volet Mobilisation des employés (People Engagement) du programme de transformation A220. Le profil recherché est celui d'un professionnel PMO possédant une expérience…

Aercoustics Engineering Limited

Executive Assistant and Operations (Toronto)

Mississauga, ON, Canada

Job type: Full-time
Apply by: Mar 27, 2027
Experience: 5+ years of experience as an Executive Assistant, Administrative Assistant, or in a comparable support role
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Executive Assistant and Operations (Toronto)

The Opportunity

We are looking for someone who thrives at the center of a fast-moving, high-trust business, a true right hand to our leadership team. You will directly support a few of our Vice Presidents, keeping them organized, ahead of schedule, and free to focus on the work that matters most.

You are proactive, resourceful, and energized by making things run smoothly. You anticipate needs before they are voiced, you protect people’s time fiercely, and you bring calm and order to a busy day. You know how to juggle competing priorities across multiple leaders without dropping a ball, and you take genuine pride in being the person everyone can rely on.

You understand that great executive support is built on trust, discretion, follow-through, and judgment. You are comfortable managing sensitive information, making decisions on someone else’s behalf, and being the connective between our leaders, our teams, and our clients. This role will require some in office and on site support.

Most importantly, you make the people you support better at their jobs.

We want to see:

Strong organization and follow-through

Sound judgment and discretion

Ownership and initiative

The ability to manage competing priorities

Calm under pressure

A track record of making executives more effective

About Us

We are an award-winning consulting firm specializing in acoustics, noise, and vibration engineering across North America.

We work on high-profile and technically complex projects including:

Transit and infrastructure

Commercial and mixed-use developments

Cultural and performance spaces

Environmental and industrial projects

Healthcare, residential, education, and civic buildings

But what truly sets us apart is our culture.

Our Mississauga head office is the heart of the firm, with the energy of a place that genuinely enjoys the work and the people doing it. We care deeply about:

Collaboration

Flexibility

Personal growth

Great people

Having fun while doing meaningful work

This is not a rigid corporate environment. We value initiative, personality, authenticity, and people who want to help shape and grow something.

What You’ll Do

Own Calendars and Timesheets

Manage complex, shifting calendars for VPs scheduling, prioritizing, resolving conflicts, and protecting time for the work that matters most as well as timesheets (we are consulting).

Run Point on Communications

Act as a trusted first point of contact, triaging inboxes, drafting and managing correspondence, and making sure nothing falls through the cracks.

Coordinate Meetings and Travel

Organize meetings, prepare agendas and materials, capture and follow up on action items, and arrange travel and logistics end to end.

Keep Projects Moving

Track deadlines, deliverables, and commitments across multiple leaders, following up proactively so priorities stay on schedule.

Support the Business

Prepare presentations, reports, and expense submissions; help coordinate events and team activities; and pitch in on the operational details that keep the office running well.

Be a Trusted Partner

Handle sensitive information with discretion, represent our leaders professionally with clients and stakeholders, and anticipate what’s needed before you’re asked.

What You Bring

Must-Haves

5+ years of experience as an Executive Assistant, Administrative Assistant, or in a comparable support role

Proven experience supporting multiple executives or senior leaders at once

Exceptional organization, time management, and attention to detail

Strong written and verbal communication skills

Sound judgment, discretion, and the ability to handle confidential information

A proactive, solutions-oriented mindset - you anticipate rather than react

Comfort managing competing priorities and shifting deadlines with a calm, professional demeanor

Proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel, one drive, adobe, and SharePoint) and comfort learning new tools

Live meeting prep

Self-driven, dependable, and highly organized

Compensation

Base Salary $70,000–$85,000, commensurate with experience plus performance bonus

Comprehensive benefits and support for personal growth and development

Flexible and autonomous working environment

Compensation is designed to reward reliability, ownership, and the impact you have on our leadership team’s effectiveness.

Why Join Us

A role with real impact at the center of the business

Ambitious, collaborative Mississauga head office

Flexible, people-first culture

Strong leadership support and mentorship

The chance to grow with a firm that’s scaling

Interesting and meaningful projects

Collaborative and genuinely fun team environment

We believe great work happens when talented people are trusted, supported, challenged, and able to enjoy the process along the way.

Working @ Aercoustics

Our culture is ambitious, collaborative, and people-focused. We care deeply about the work we do and the people we do it with.

Some of the values that guide us:

Make it Fun

We’re In It Together

Innovate, Solve, Repeat

Respect the Science

Everyone is a Leader

How to Apply

We encourage applicants to highlight examples of how they’ve supported busy leaders, managed competing priorities, and brought order and follow-through to a fast-paced environment, and apply through this link.

We value diversity and inclusion and encourage all qualified candidates to apply. Accommodation is available throughout the recruitment process upon request, if needed please reach out to PaulaA@aercoustics.com

Learn more about us at www.aercoustics.com and follow us on LinkedIn and social media @aercoustics.

Apply About employer

More about this job

Responsibilities

Support multiple vice presidents by managing calendars and timesheets, triaging communications, coordinating meetings and travel, and tracking deadlines and commitments. Prepare business materials and expenses, assist with office operations and events, and handle sensitive information while representing leaders professionally.

Requirements

Applicants must have at least five years of experience in executive, administrative, or comparable support roles, including proven experience supporting multiple senior leaders. They should demonstrate strong organization, communication, discretion, initiative, prioritization, and proficiency with Microsoft 365 and related tools.

Skills

Executive Support
Calendar Management
Timesheet Management
Communication Management
Meeting Coordination
Travel Coordination
Project Tracking
Organization
Time Management
Attention To Detail
Written And Verbal Communication
Judgment And Discretion
Confidential Information Handling
Prioritization
Microsoft 365
Live Meeting Preparation

Benefits

Comprehensive Benefits
Personal Growth And Development Support
Performance Bonus
Flexible And Autonomous Working Environment

Visa sponsorship

Not detected in the job text

Hiring contact

Paula

Hiring contact email

PaulaA@aercoustics.com

Keywords

Executive Assistant
Administrative Assistant
Executive Support
Calendar Management
Timesheets
Inbox Triage
Correspondence
Meeting Coordination
Agendas
Action Items
Travel Logistics
Deadline Tracking
Deliverables
Presentations
Reports
Expense Submissions
Office Operations
Event Coordination
Confidential Information
Microsoft 365
Outlook
Word
PowerPoint
Excel
OneDrive
Adobe
SharePoint
Consulting
Acoustics
Noise And Vibration Engineering

Report this job