Find work in Canada.

324,784 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 12 mins ago
Manager, Acquisition Operations
Loblaw Companies Limited
Toronto, ON
Full-time
…pharmacy acquisitions at Shoppers Drug Mart. Reporting to the Senior Director, Acquisitions & Business Development, this role is responsible for the hands-on management of operational…
Added 12 mins ago
Quantitative Developer
Hunter Bond
Montreal, QC
Full-time
Role: Junior Quant Developer - Cross asset trading tech
Added 12 mins ago
Senior Manager, Privately Held Business Group
Doane Grant Thornton LLP
Red Deer, AB
Full-time
A career as a Senior Manager with Doane Grant Thornton will provide you an opportunity to:
Added 28 mins ago
Senior Solution Architect
CGI
Victoria, BC
Full-time
CGI is seeking an experienced Senior Solution Architect to join our Enterprise Architecture team. In this senior leadership role, you will shape the organization's technology landscape by…
Added 42 mins ago
Registered Nurse
Health Careers Canada
Toronto, ON
Internship
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 43 mins ago
Senior Game Producer - Full Cycle
Devoted Studios
Remote, Canada
Full-time · Remote
We are looking for a Senior Game Producer to lead and manage external game development projects from concept to completion. This fully remote role is ideal for someone who thrives in a…
Added 1 hour ago
Audit TI
Aston Carter
Montreal, QC
Contract
For more senior candidates, contribute to engagement management, client development, and team mentorship.
Added 1 hour ago
Solution Integration Manager
KPMG Canada
Halifax, NS
Full-time
Facilitate collaboration across service lines, alliance partners, technology teams, delivery leaders, and senior stakeholders.
Added 1 hour ago
Solution Integration Manager
KPMG Canada
Calgary, AB
Full-time
Facilitate collaboration across service lines, alliance partners, technology teams, delivery leaders, and senior stakeholders.
Added 1 hour ago
Manager - SOC 2 Assurance and Cybersecurity Advisory
KPMG Canada
Quebec, QC
Full-time
Present observations and recommendations to senior management, audit committees or other governance bodies, as required.
Added 1 hour ago
Commercial Insights Principal, Private Equity
Dialectica
Montreal, QC
Full-time
Own and grow senior and budget-holder relationships alike, building a base of advocates for Dialectica across your coverage area.
Added 1 hour ago
Manager - SOC 2 Assurance and Cybersecurity Advisory
KPMG Canada
Montreal, QC
Full-time
Present observations and recommendations to senior management, audit committees or other governance bodies, as required.
Added 1 hour ago
Solution Integration Manager
KPMG Canada
Vancouver, BC
Full-time
Facilitate collaboration across service lines, alliance partners, technology teams, delivery leaders, and senior stakeholders.
Added 1 hour ago
Solution Integration Manager
KPMG Canada
Toronto, ON
Full-time
Facilitate collaboration across service lines, alliance partners, technology teams, delivery leaders, and senior stakeholders.
Added 1 hour ago
Senior Advisor, Strategic Change and Transformation Engagement (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Toronto, ON · Montreal, QC
Full-time
Added 1 hour ago
Senior Communications Officier (French Services) (Telework/Hybrid)
CBC/Radio-Canada
Regina, SK
Full-time
The Community Experiences and Partnerships team West and the North is looking for an energetic Senior Communications Officer. The position is based in Regina.
Added 1 hour ago
Senior Manager, Cloud Security Engineering
Scotiabank
Toronto, ON
The Senior Manager, Cloud Security Engineering is responsible for providing strong leadership to a dedicated team of engineers who support the Cloud Security toolsets. This team is charged…
Added 1 hour ago
Product Manager, Salesforce Platform
Salesforce
Toronto, ON · Canada - Toronto
Full-time
Engage executives and senior stakeholders on product plans, progress, and outcomes to build alignment and support
Added 1 hour ago
Senior Analyst, Budget & IT Contracts
SaskEnergy
Regina, SK
Full-time
SaskEnergy is seeking a qualified and motivated individual to join our team. The Senior Analyst, IT Budget & Contracts is responsible for providing oversight of financial operations and…
Added 1 hour ago
Investment Banking Analyst/Associate (Future Opportunities)
Raymond James
Toronto, ON
Full-time
Work closely with other Analysts, Associates and VPs in the investment banking team; and with other senior bankers and experts from various groups in Canada and the United States;
Added 1 hour ago
Senior Manager, AI Data Centre Operations, BC
Bell
Kamloops, BC
We are seeking a Senior Data Centre Manager to lead the day-to-day operations of a mission-critical Data Centre, ensuring high availability, reliability, safety, and compliance. This…
Added 2 hours ago
Customer Support Manager | Gestionnaire du soutien technique
Jesta I.S.
Montreal, QC
Full-time
Act as a senior escalation point for strategic accounts, critical incidents, and complex technical issues.
Added 2 hours ago
Youth Innovation Lead - Chef de l'innovation jeunesse
Office of the Commissioner of Indigenous Languages
Ottawa, ON
Full-time
Provide strategic recommendations to senior leadership on youth-led innovation initiatives which reflect youth priorities and are grounded in Indigenous knowledge systems.
Added 2 hours ago
Office Manager
COGIR Real Estate
Moose Jaw, SK
Full-time
Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.
Added 2 hours ago
Regional Manager – Engineering Operations and Business Development
Grade Separation Systems
Toronto, ON · North York, ON
Full-time
This is a senior leadership position focused primarily on office management, employee development, client relationships, recruitment, and business development. The successful candidate will…

Aercoustics Engineering Limited

Executive Assistant and Operations (Toronto)

Mississauga, ON, Canada

Job type: Full-time
Apply by: Mar 27, 2027
Experience: 5+ years of experience as an Executive Assistant, Administrative Assistant, or in a comparable support role
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Executive Assistant and Operations (Toronto)

The Opportunity

We are looking for someone who thrives at the center of a fast-moving, high-trust business, a true right hand to our leadership team. You will directly support a few of our Vice Presidents, keeping them organized, ahead of schedule, and free to focus on the work that matters most.

You are proactive, resourceful, and energized by making things run smoothly. You anticipate needs before they are voiced, you protect people’s time fiercely, and you bring calm and order to a busy day. You know how to juggle competing priorities across multiple leaders without dropping a ball, and you take genuine pride in being the person everyone can rely on.

You understand that great executive support is built on trust, discretion, follow-through, and judgment. You are comfortable managing sensitive information, making decisions on someone else’s behalf, and being the connective between our leaders, our teams, and our clients. This role will require some in office and on site support.

Most importantly, you make the people you support better at their jobs.

We want to see:

Strong organization and follow-through

Sound judgment and discretion

Ownership and initiative

The ability to manage competing priorities

Calm under pressure

A track record of making executives more effective

About Us

We are an award-winning consulting firm specializing in acoustics, noise, and vibration engineering across North America.

We work on high-profile and technically complex projects including:

Transit and infrastructure

Commercial and mixed-use developments

Cultural and performance spaces

Environmental and industrial projects

Healthcare, residential, education, and civic buildings

But what truly sets us apart is our culture.

Our Mississauga head office is the heart of the firm, with the energy of a place that genuinely enjoys the work and the people doing it. We care deeply about:

Collaboration

Flexibility

Personal growth

Great people

Having fun while doing meaningful work

This is not a rigid corporate environment. We value initiative, personality, authenticity, and people who want to help shape and grow something.

What You’ll Do

Own Calendars and Timesheets

Manage complex, shifting calendars for VPs scheduling, prioritizing, resolving conflicts, and protecting time for the work that matters most as well as timesheets (we are consulting).

Run Point on Communications

Act as a trusted first point of contact, triaging inboxes, drafting and managing correspondence, and making sure nothing falls through the cracks.

Coordinate Meetings and Travel

Organize meetings, prepare agendas and materials, capture and follow up on action items, and arrange travel and logistics end to end.

Keep Projects Moving

Track deadlines, deliverables, and commitments across multiple leaders, following up proactively so priorities stay on schedule.

Support the Business

Prepare presentations, reports, and expense submissions; help coordinate events and team activities; and pitch in on the operational details that keep the office running well.

Be a Trusted Partner

Handle sensitive information with discretion, represent our leaders professionally with clients and stakeholders, and anticipate what’s needed before you’re asked.

What You Bring

Must-Haves

5+ years of experience as an Executive Assistant, Administrative Assistant, or in a comparable support role

Proven experience supporting multiple executives or senior leaders at once

Exceptional organization, time management, and attention to detail

Strong written and verbal communication skills

Sound judgment, discretion, and the ability to handle confidential information

A proactive, solutions-oriented mindset - you anticipate rather than react

Comfort managing competing priorities and shifting deadlines with a calm, professional demeanor

Proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel, one drive, adobe, and SharePoint) and comfort learning new tools

Live meeting prep

Self-driven, dependable, and highly organized

Compensation

Base Salary $70,000–$85,000, commensurate with experience plus performance bonus

Comprehensive benefits and support for personal growth and development

Flexible and autonomous working environment

Compensation is designed to reward reliability, ownership, and the impact you have on our leadership team’s effectiveness.

Why Join Us

A role with real impact at the center of the business

Ambitious, collaborative Mississauga head office

Flexible, people-first culture

Strong leadership support and mentorship

The chance to grow with a firm that’s scaling

Interesting and meaningful projects

Collaborative and genuinely fun team environment

We believe great work happens when talented people are trusted, supported, challenged, and able to enjoy the process along the way.

Working @ Aercoustics

Our culture is ambitious, collaborative, and people-focused. We care deeply about the work we do and the people we do it with.

Some of the values that guide us:

Make it Fun

We’re In It Together

Innovate, Solve, Repeat

Respect the Science

Everyone is a Leader

How to Apply

We encourage applicants to highlight examples of how they’ve supported busy leaders, managed competing priorities, and brought order and follow-through to a fast-paced environment, and apply through this link.

We value diversity and inclusion and encourage all qualified candidates to apply. Accommodation is available throughout the recruitment process upon request, if needed please reach out to PaulaA@aercoustics.com

Learn more about us at www.aercoustics.com and follow us on LinkedIn and social media @aercoustics.

Apply About employer

More about this job

Responsibilities

Support multiple vice presidents by managing calendars and timesheets, triaging communications, coordinating meetings and travel, and tracking deadlines and commitments. Prepare business materials and expenses, assist with office operations and events, and handle sensitive information while representing leaders professionally.

Requirements

Applicants must have at least five years of experience in executive, administrative, or comparable support roles, including proven experience supporting multiple senior leaders. They should demonstrate strong organization, communication, discretion, initiative, prioritization, and proficiency with Microsoft 365 and related tools.

Skills

Executive Support
Calendar Management
Timesheet Management
Communication Management
Meeting Coordination
Travel Coordination
Project Tracking
Organization
Time Management
Attention To Detail
Written And Verbal Communication
Judgment And Discretion
Confidential Information Handling
Prioritization
Microsoft 365
Live Meeting Preparation

Benefits

Comprehensive Benefits
Personal Growth And Development Support
Performance Bonus
Flexible And Autonomous Working Environment

Visa sponsorship

Not detected in the job text

Hiring contact

Paula

Hiring contact email

PaulaA@aercoustics.com

Keywords

Executive Assistant
Administrative Assistant
Executive Support
Calendar Management
Timesheets
Inbox Triage
Correspondence
Meeting Coordination
Agendas
Action Items
Travel Logistics
Deadline Tracking
Deliverables
Presentations
Reports
Expense Submissions
Office Operations
Event Coordination
Confidential Information
Microsoft 365
Outlook
Word
PowerPoint
Excel
OneDrive
Adobe
SharePoint
Consulting
Acoustics
Noise And Vibration Engineering

Report this job