Administrative Assistant
- Calgary, AB, Canada
Contract
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Job details
- Job type
- Contract
- Apply by
- Posting language
- English
- Posted
Original job description
JOB SUMMARY:
**THIS IS A 9 MONTH CONTRACT POSITION**
The Administrative Assistant is responsible for ensuring our customers, including contract employees, client managers and local sales teams receive superior customer service and administrative support.
KEY RESPONSIBILITIES:
- Provide outstanding front office customer service (telephone and reception area)
- Greet and collect candidate resumes or applications, if applicable
- Assist candidates in completion of onboarding paperwork
- Conduct contractor orientations to cover benefits, time keeping, paycheck and employee information
- Maintain pre-employment screening process when required and communicate results to the office
- Submit onboarding paperwork to Human Resource department
- Assist with worker’s compensation program including education, filing claims and light duty
- Assist with office audits and compliance requirements
- Maintain outstanding levels of administrative support to all internal and external employees
- Order, maintain and organize all office supplies, manage mailing and shipments, file and maintain office paperwork and office directory
COMPETENCIES:
- Excellent written/oral communication and interpersonal skills
- Action and detail oriented; able to prioritize while handling multiple tasks
- Excellent time management and focus on deadlines and goals
- Effectively build relationships with all internal partners, both locally and in our corporate locations
QUALIFICATIONS:
- 1 + year experience in a customer service-related position
- Experience with Microsoft Office programs
More about this job
Responsibilities
Provide front-office customer service and administrative support to candidates, contract employees, client managers, and sales teams. Coordinate onboarding, orientations, screening, workers’ compensation support, compliance activities, office supplies, shipments, and records.
Requirements
Requires at least one year of experience in a customer service-related position and experience with Microsoft Office programs. Strong communication and interpersonal skills, attention to detail, prioritization, time management, deadline focus, and relationship-building are expected.
Skills
- Customer Service
- Administrative Support
- Telephone Reception
- Onboarding
- Employee Orientation
- Pre-Employment Screening
- Workers’ Compensation Administration
- Office Audits
- Compliance
- Office Supply Management
- Mailing And Shipping
- Filing And Records Management
- Written Communication
- Oral Communication
- Time Management
- Microsoft Office
Benefits
- Benefits information
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Human Resources
Keywords
- Customer Service
- Administrative Support
- Front Office
- Reception
- Candidate Applications
- Onboarding Paperwork
- Contractor Orientation
- Benefits Information
- Timekeeping
- Payroll Information
- Pre-Employment Screening
- Human Resources
- Workers’ Compensation
- Claims Filing
- Office Audits
- Compliance
- Office Supplies
- Mailing
- Shipping
- Records Management
- Office Directory
- Microsoft Office
- Written Communication
- Oral Communication
- Interpersonal Skills
- Time Management