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Added 13 mins ago
Donor Relations Assistant
Mission Services of Hamilton
Hamilton, ON
Up to $22.75 CAD / hour
Full-time · Contract
The Resource Development Assistant will assist with donor relations and administrative functions within the Community Relations and Resource Development Department during the holiday…
Added 13 mins ago
Medical Office Assistant (MOA) - Permanent, part time, Burnaby
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Burnaby, BC
Part-time
Added 13 mins ago
Executive Assistant & Concierge
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Full-time
As Falkbuilt enters its next stage of growth, we’re looking for an exceptional Executive Assistant to jo
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Receptionist - Optometrist assistant
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Full-time
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Added 13 mins ago
Administrative Assistant, Finance & Operation
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Toronto, ON
$66,746 to $87,604 CAD / year
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Project Administrator - Capital Projects
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Executive Support Specialist
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District Administrative Assistant
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$23.71 to $30.04 CAD / hour
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Added 13 mins ago
Pharmacy Assistant
Rexall Pharmacy Group LTD
Ottawa, ON
$17.6 CAD / hour
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Added 13 mins ago
Warehouse Assistant
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Added 27 mins ago
Part Time Pharmacy Assistant
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Mississauga, ON
Part-time · Contract
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Added 27 mins ago
Patient Care Aide, Families in Recovery (FIR) - BC Women’s Hospital and Health Centre
Provincial Health Services Authority
Vancouver, BC
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Added 27 mins ago
Pediatric Emergency Physician(s), Division of Pediatric Emergency Medicine - BC Children's Hospital & UBC
Provincial Health Services Authority
Vancouver, BC
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Added 27 mins ago
Administrative Assistant, Finance & Operation
Upper Canada College
Toronto, ON
$66,746 to $87,604 CAD / year
Full-time
We are looking for an enthusiastic, curious, and adaptable Administrative Assistant to provide high-level administrative, coordination, and operational support to the Vice-Principals of…
Added 27 mins ago
Administrative Assistant, Transitions and Care
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Toronto, ON · Greater Toronto Area, Canada
$48,499 to $65,617 CAD / year
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Position: Administrative Assistant, Transitions and Care
Added 27 mins ago
General Office Support - Office Support B
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Vancouver, BC
Full-time
Added 27 mins ago
(CAN) Pharmacy Assistant
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Added 28 mins ago
Admin Support, Saweyihtotan
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The Administrative Assistant supports Saweyihtotan’s management and staff by handling confidential information, coordinating administrative tasks, and supporting special projects.
Added 28 mins ago
Assistant Property Manager (Part - Time)
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Added 28 mins ago
Administrative Assistant - Schools
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Job Description – Administrative Assistant (Schools)
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Night Auditor
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$23.69 CAD / hour
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Added 42 mins ago
Human Resources Assistant
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Added 42 mins ago
Warehouse Coordinator, 2:30pm-12:30am (18-month contract)
Martin Brower
Brampton, ON
Full-time
The Warehouse Coordinator role offers an administrative support to the warehouse operations of a dedicated McDonald's distributorship with responsibility for planning/scheduling of manpower…
Added 57 mins ago
Legal Administrative Assistant - Litigation (Insurance Defence)
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Other
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Senior Administrative Assistant
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Aerotek

Administrative Assistant

125 Commerce Valley Dr W., Markham, ON, L3T 7V8, Canada

Apply by: Sep 22, 2027
Experience: 1–5 years of experience in a customer service–related role (office or front desk experience is a plus).
Posting language: English
Posted: Sep 22, 2026

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Original job description

Overview

Why Aerotek?

Aerotek is an operating company within Allegis Group, a global leader in talent solutions. We are a privately held organization with over 200+ offices nationwide. We work with 95% of Fortune 500 companies and specialize in staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. This role will deliver a welcoming front-office experience and keep a fast-paced team running smoothly.

About the role

As an Administrative Assistant, you’ll be the first point of contact for contractors, clients, and internal teams - providing exceptional customer service while keeping day-to-day office operations organized, compliant, and on track. If you enjoy helping people, juggling priorities, and bringing order to busy workflows, this role is for you.

What you’ll do

Provide outstanding front-office support by phone and in the reception area.
Welcome walk-in contractors and support the application process.
Coordinate drug testing and medical surveillance appointments; track and communicate results as needed.
Support background check processing and communicate status updates to the team.
Maintain accurate records, files, and office paperwork; help prepare for audits and compliance requirements.
Manage and restock pre-employment packets and general office supplies.
Assist with data entry and updates in PeopleSoft (starts, finishes, and personal data changes).
Process orientation paperwork and route documents to Human Resources.
Complete tax credit forms and other state-required documentation on time.
Deliver contractor orientations and verify information for accuracy.

What you’ll bring

1–5 years of experience in a customer service–related role (office or front desk experience is a plus).
Strong organization skills and the ability to prioritize, problem-solve, and consistently meet deadlines.
Clear communication skills and reliable follow-through.
Comfort working on a computer, including Microsoft Office; typing speed of 35–45 WPM.
High attention to detail when handling forms and sensitive information.

Why you’ll love working here

You’ll join a team that values service, trust, and collaboration - and where the work you do directly improves the experience of contractors and clients every day.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

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More about this job

Responsibilities

The Administrative Assistant will serve as the primary point of contact for the office, managing reception duties and supporting contractor onboarding processes. Responsibilities include maintaining accurate records, processing background checks, and ensuring office compliance with company standards.

Requirements

Candidates should have 1–5 years of experience in a customer service or office-based role with strong organizational and communication skills. Proficiency in Microsoft Office and the ability to maintain high attention to detail when handling sensitive documentation are required.

Skills

Customer service
Office administration
Data entry
Record keeping
Communication
Organization
Problem-solving
Microsoft Office
Typing
Compliance
Attention to detail
Time management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Front-office support
Customer service
Data entry
PeopleSoft
Compliance
Background checks
Drug testing
Office operations
Contractor orientation
Microsoft Office
Record keeping
Audits
Staffing
Logistics
Manufacturing
Administrative & Clerical

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