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Added 3 mins ago
GYMVMT Front Desk Associate - Edmonton Kensington
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Added 3 mins ago
Front Desk Reception (Downtown Weekends)
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…hospitality. The CC ensures excellence in all aspects of front desk operations, clinical workflow and service to support therapists and…
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Front Desk Associate, L'Avenue (Montreal)
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Fashion Associate (Part time) - Ellice Avenue
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Added 31 mins ago
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Added 31 mins ago
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Added 31 mins ago
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Added 31 mins ago
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Added 31 mins ago
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Added 33 mins ago
Program Support Coordinator, Seniors' Wellness Centre
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Overnight Customer Service Representative (Motivator) – Calgary Mount Royal Village
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Added 47 mins ago
Overnight Custoemr Service Representative (Motivator) - Kingston
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Added 1 hour ago
Membership Coordinator
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Hamilton, ON
Full-time
· Back up for front desk reception, phones and all in person inquiries from Mon-Fri 9-5pm

Aerotek

Administrative Assistant

125 Commerce Valley Dr W., Markham, ON, L3T 7V8, Canada

Apply by: Sep 22, 2027
Experience: 1–5 years of experience in a customer service–related role (office or front desk experience is a plus).
Posting language: English
Posted: Sep 22, 2026

Apply About employer

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Original job description

Overview

Why Aerotek?

Aerotek is an operating company within Allegis Group, a global leader in talent solutions. We are a privately held organization with over 200+ offices nationwide. We work with 95% of Fortune 500 companies and specialize in staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. This role will deliver a welcoming front-office experience and keep a fast-paced team running smoothly.

About the role

As an Administrative Assistant, you’ll be the first point of contact for contractors, clients, and internal teams - providing exceptional customer service while keeping day-to-day office operations organized, compliant, and on track. If you enjoy helping people, juggling priorities, and bringing order to busy workflows, this role is for you.

What you’ll do

Provide outstanding front-office support by phone and in the reception area.
Welcome walk-in contractors and support the application process.
Coordinate drug testing and medical surveillance appointments; track and communicate results as needed.
Support background check processing and communicate status updates to the team.
Maintain accurate records, files, and office paperwork; help prepare for audits and compliance requirements.
Manage and restock pre-employment packets and general office supplies.
Assist with data entry and updates in PeopleSoft (starts, finishes, and personal data changes).
Process orientation paperwork and route documents to Human Resources.
Complete tax credit forms and other state-required documentation on time.
Deliver contractor orientations and verify information for accuracy.

What you’ll bring

1–5 years of experience in a customer service–related role (office or front desk experience is a plus).
Strong organization skills and the ability to prioritize, problem-solve, and consistently meet deadlines.
Clear communication skills and reliable follow-through.
Comfort working on a computer, including Microsoft Office; typing speed of 35–45 WPM.
High attention to detail when handling forms and sensitive information.

Why you’ll love working here

You’ll join a team that values service, trust, and collaboration - and where the work you do directly improves the experience of contractors and clients every day.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will serve as the primary point of contact for the office, managing reception duties and supporting contractor onboarding processes. Responsibilities include maintaining accurate records, processing background checks, and ensuring office compliance with company standards.

Requirements

Candidates should have 1–5 years of experience in a customer service or office-based role with strong organizational and communication skills. Proficiency in Microsoft Office and the ability to maintain high attention to detail when handling sensitive documentation are required.

Skills

Customer service
Office administration
Data entry
Record keeping
Communication
Organization
Problem-solving
Microsoft Office
Typing
Compliance
Attention to detail
Time management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Front-office support
Customer service
Data entry
PeopleSoft
Compliance
Background checks
Drug testing
Office operations
Contractor orientation
Microsoft Office
Record keeping
Audits
Staffing
Logistics
Manufacturing
Administrative & Clerical

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