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Added 9 mins ago
QI
Machine Learning Engineer, AI Processors (Sr to Staff)
Qualcomm Innovation Center, Inc.
Markham, ON
- Full-time
Bachelor's degree in Computer Science, Engineering, Information Systems, or related field and 4+ years of Hardware Engineering, Software Engineering, Systems Engineering, or related work…
Added 40 mins ago
S|
Android Developer
Solidy | Software Development Company
BC
- Full-time
Solidy is looking for a mid-senior Android Developer who can build and maintain functional applications across Android-based devices and help us attract our target audience. The candidate…
Added 1 hour ago
AE
Project Administrator
AES Engineering Ltd
Calgary, AB
- Full-time
AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructures. We are…
Added 1 hour ago
AE
Project Administrator
AES Engineering
AB · Calgary, Alberta
- Full-time
AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructures. We are…
Added 1 hour ago
C
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- Full-time
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Added 2 hours ago
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Added 2 hours ago
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Lead engineering design as part of the product development process by focusing on systems level and concept design. Translating product definition into high quality, reliable and…
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Apply scientific/engineering principals in the design of machines
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Added 3 hours ago
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Added 3 hours ago
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Supervisor, Drill & Blast Operations- EN
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AES Engineering Ltd

Project Administrator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 11, 2026
Posting language: English
Posted: Oct 12, 2026

Original job description

About AES Engineering

AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructures. We are passionate team players, who see the “bigger picture” and work together to impact our communities and enhance the lives of those living in them. Collectively, we all work together to help design a better tomorrow.

Over the past 25 years, AES has attracted many innovative minds in the business, to work on complex, challenging, and exciting projects. Attracting the right talent has helped us with the quality of our projects, and we have been able to build our reputation for providing award-winning designs.

About the Role

We are seeking a Project Administrator to join our Calgary office. This is a fully in- office position supporting a dedicated, fast-paced team to deliver projects on time. You will be involved in project setup, document formatting, proposal preparation, and more. As part of a collaborative team, you’ll have the opportunity to work across multiple departments and contribute to exciting, impactful projects.

Key responsibilities include, but are not limited to:

Prepare and format construction document packages
Assist with project setup/closeout and proposal completion
Proofread, format, and compile documents for various project stages
Assist with project and resource planning
Liaise with Marketing, Finance, Designers, Engineers, and other Project Administrators
Make a great first impression of AES with clients, guests and vendors
Procure office supplies and equipment as required
Assist with the onboarding and offboarding of team members
Assist with special projects and tasks such as organizing internal meetings, client Lunch & Learns, etc.
Other administrative duties as needed

Our Must Haves:

Bachelor’s Degree in Business Administration or equivalent
Experience in proposal coordination and preparing RFP responses
Prior administrative support experience, preferably in the A/E/C industry
Strong document proofreading, formatting, and editing skills
Proficiency with Microsoft Office Suite and PDF editing tools
Ability to adapt to company-specific standards and procedures
Excellent communication and organizational skills
Ability to work well in a team and meet deadlines in a fast-paced environment

Why Join AES Engineering?

RRSP matching.
Extended medical and dental benefits.
Health wellness spending account.
Opportunity for career development and professional growth.
A collaborative work environment that encourages innovation and teamwork.

How to Apply

Please submit your resume if you are interested in this role, and for more information, please visit our company website www.aesengr.com. We appreciate your interest in AES Engineering, but due to the high volume of applicants we receive, only those who are qualified will be contacted.

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More about this job

Responsibilities

Prepare and format construction document packages, proposals, and project-stage documents, and support project setup, closeout, and project and resource planning. Coordinate with internal departments and external visitors, assist with onboarding and office needs, and support meetings and other administrative projects.

Requirements

A bachelor's degree in Business Administration or equivalent is required, along with experience coordinating proposals and preparing RFP responses and prior administrative support experience, preferably in the A/E/C industry. Candidates should have strong proofreading, formatting, and editing skills; proficiency with Microsoft Office and PDF editing tools; and excellent communication, organizational, teamwork, and deadline-management abilities.

Skills

Proposal Coordination
RFP Response Preparation
Administrative Support
Document Proofreading
Document Formatting
Document Editing
Microsoft Office
PDF Editing
Project Setup And Closeout
Project Planning
Resource Planning
Communication
Organization
Teamwork
Deadline Management
Client And Vendor Liaison

Benefits

RRSP Matching
Extended Medical And Dental Benefits
Health And Wellness Spending Account
Career Development And Professional Growth

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Construction Documents
Proposal Coordination
RFP Responses
Project Setup
Project Closeout
Document Proofreading
Document Formatting
Document Editing
Project Planning
Resource Planning
Microsoft Office Suite
PDF Editing Tools
Administrative Support
A/E/C Industry
Engineering Services
Construction
Design Services
Onboarding
Offboarding
Client Relations
Vendor Relations
Office Supplies
Meeting Coordination
Deadline Management

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