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Added 2 mins ago
RN
Workplace System Administrator
Riverside Natural Foods Ltd. (Home of MadeGood)
Toronto, ON
- Full-time
The Workplace System Administrator, who is a member of the IT Infrastructure team, leads the System Administration to serve all Riverside users. The quality of the service is evaluated by…
Added 2 mins ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Contribute to design and development project plans, including work breakdown structures and resource estimates.
Added 2 mins ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Contribute to design and development project plans, including work breakdown structures and resource estimates.
Added 2 mins ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Contribute to design and development project plans, including work breakdown structures and resource estimates.
Added 32 mins ago
Workplace System Administrator
Riverside Natural Foods Ltd.
Toronto, ON
The Workplace System Administrator, who is a member of the IT Infrastructure team, leads the System Administration to serve all Riverside users. The quality of the service is evaluated by…
Added 4 hours ago
AE
Project Administrator
AES Engineering Ltd
Calgary, AB
- Full-time
We are seeking a Project Administrator to join our Calgary office. This is a fully in- office position supporting a dedicated, fast-paced team to deliver projects on time. You will be…
Added 4 hours ago
AE
Project Administrator
AES Engineering
AB · Calgary, Alberta
- Full-time
We are seeking a Project Administrator to join our Calgary office. This is a fully in- office position supporting a dedicated, fast-paced team to deliver projects on time. You will be…
Added 5 hours ago
AN
Project Manager (Design-Build)
Avia NG Airport Consultants
Richmond Hill, ON
- $100,000 to $140,000 CAD / year
- Full-time
…and brings together a unique team of experienced engineers, project managers, technologists and pilots that share a passion for airports. We take pride in creating a work environment where…
Added 10 hours ago
O
Senior Consultant – Dayforce (Benefits)
OnActuate
Canada
- Contract
Please note that this contract does not guarantee fixed hours. Work hours may vary based on business needs and project requirements.
Added 11 hours ago
H
Office Administrator
Hays
Toronto, ON · North York, ON
- $60,000 to $65,000 CAD / year
- Part-time
Part Time Office Administrator - North York - Onsite Parking & TTC Accessible
Added 13 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Contribute to design and development project plans, including work breakdown structures and resource estimates.
Added 15 hours ago
A
Contract Administrator
AtkinsRéalis
Calgary, AB
- Full-time
AtkinsRéalis is hiring a Contract Administrator to join our growing team. The successful candidate will join AtkinsRéalis as part of the Project Procurement and Subcontracts Management team…
Added 15 hours ago
CO
Admissions Specialist
CPA Ontario
Canada
- Full-time
A dynamic and well-rounded administrator with excellent organizational and multi-tasking skills, able to work well under pressure, while meeting time-sensitive and competing deadlines.
Added 1 day ago
VC
Finance Administrator M/F
VINCI Construction
Saskatoon, SK
- Full-time
We are seeking a detail-oriented and organized Finance Administrator to join our finance team. The ideal candidate will be responsible for managing financial transactions, maintaining…
Added 1 day ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
The Program Administrator, Clinical Skills will provide a variety of administrative and secretarial tasks in support of the unit’s efforts and activities. This includes scheduling,…
Added 1 day ago
PD
Operations Administrator
Prep Doctors®
Mississauga, ON
- Full-time
The Operations Administrator ensures the efficient operation of our business processes and support systems. This role will collaborate closely with various teams to optimize operations,…
Added 1 day ago
V
Finance Administrator M/F
VINCI
Saskatoon, SK
- Full-time
We are seeking a detail-oriented and organized Finance Administrator to join our finance team. The ideal candidate will be responsible for managing financial transactions, maintaining…
Added 1 day ago
Contracts Administrator, Purchasing, Pacific Link (Contract)
Trans Mountain
Calgary, AB
…values-driven individual to join our dynamic team as a Contracts Administrator, Purchasing, Pacific Link (Contract). This position will provide contract administration and coordination…
Added 1 day ago
FL
Office administrator
FAIRFAB LIMITED
Edmonton, AB
- From $37 CAD / hour
- Full-time
- On-site
Added 1 day ago
MC
Level 2 3 Network Administrator & Projects Specialist (35949)
Myticas Consulting
Ottawa, ON
- Full-time
…onboardings, they are looking to add an experienced Level 2/3 Network Administrator & Projects Specialist to their Professional Services…
Added 2 days ago
BT
IT Support Administrator
Beanfield Technologies Inc.
Toronto, ON
- $70,000 to $90,000 CAD / year
- Full-time
The IT Applications & Support Administrator II serves as a mid-level technical specialist bridging day-to-day end user support and enterprise application ownership within the End User…
Added 2 days ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 2 days ago
Project Cost Administrator - 6 Month Contract
Convergint Technologies Ltd
Calgary, AB
Convergint is looking for a team-oriented, results-driven, Project Cost Administrator to join our amazing culture at our Calgary, AB location. The Project Cost Administrators’…
Added 2 days ago
AS
Office administrator
APPLY STARS
Vancouver, BC
- $36.6 to $37.6 CAD / hour
- Full-time
- On-site
Added 2 days ago
CC
Recreation Director
Carroll County, Virginia
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
…Work is performed under the general direction of the County Administrator. Departmental supervision is exercised over all personnel within the…

AES Engineering

Project Administrator

AB, Canada
Calgary, AB, T2P 0M9, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 12, 2026

Original job description

About AES Engineering

AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructures. We are passionate team players, who see the “bigger picture” and work together to impact our communities and enhance the lives of those living in them. Collectively, we all work together to help design a better tomorrow.

Over the past 25 years, AES has attracted many innovative minds in the business, to work on complex, challenging, and exciting projects. Attracting the right talent has helped us with the quality of our projects, and we have been able to build our reputation for providing award-winning designs.

About the Role

We are seeking a Project Administrator to join our Calgary office. This is a fully in- office position supporting a dedicated, fast-paced team to deliver projects on time. You will be involved in project setup, document formatting, proposal preparation, and more. As part of a collaborative team, you’ll have the opportunity to work across multiple departments and contribute to exciting, impactful projects.

Key responsibilities include, but are not limited to:

Prepare and format construction document packages
Assist with project setup/closeout and proposal completion
Proofread, format, and compile documents for various project stages
Assist with project and resource planning
Liaise with Marketing, Finance, Designers, Engineers, and other Project Administrators
Make a great first impression of AES with clients, guests and vendors
Procure office supplies and equipment as required
Assist with the onboarding and offboarding of team members
Assist with special projects and tasks such as organizing internal meetings, client Lunch & Learns, etc.
Other administrative duties as needed

Our Must Haves:

Bachelor’s Degree in Business Administration or equivalent
Experience in proposal coordination and preparing RFP responses
Prior administrative support experience, preferably in the A/E/C industry
Strong document proofreading, formatting, and editing skills
Proficiency with Microsoft Office Suite and PDF editing tools
Ability to adapt to company-specific standards and procedures
Excellent communication and organizational skills
Ability to work well in a team and meet deadlines in a fast-paced environment

Why Join AES Engineering?

RRSP matching.
Extended medical and dental benefits.
Health wellness spending account.
Opportunity for career development and professional growth.
A collaborative work environment that encourages innovation and teamwork.

How to Apply

Please submit your resume if you are interested in this role, and for more information, please visit our company website www.aesengr.com. We appreciate your interest in AES Engineering, but due to the high volume of applicants we receive, only those who are qualified will be contacted.

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More about this job

Responsibilities

The Project Administrator will support a fast-paced team with project setup, document formatting, and proposal preparation. They will also assist with resource planning, office supply procurement, and the onboarding of new team members.

Requirements

Candidates must hold a Bachelor’s degree in Business Administration or equivalent and possess experience in proposal coordination. Strong proficiency in Microsoft Office, document editing, and excellent organizational skills are required for this role.

Skills

Project administration
Document formatting
Proposal preparation
Proofreading
Resource planning
Microsoft Office Suite
PDF editing tools
Communication
Organizational skills
Onboarding
Offboarding
RFP responses

Benefits

RRSP matching
Extended medical benefits
Dental benefits
Health wellness spending account

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Electrical engineering
Construction documents
Proposal coordination
RFP
A/E/C industry
Microsoft Office Suite
PDF editing
Resource planning
Onboarding
Offboarding
Administrative support
Project setup
Project closeout
Marketing
Finance
Engineering
Designers
Lunch & Learns

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