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AFD Petroleum Ltd.

Dispatch Administrator

Edmonton, AB, Canada

Experience: 2+ years’ experience in a dispatch-related role.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Founded in 1989, AFD Petroleum is a leading independent supplier of fuel, lubricants, and storage solutions across Alberta, B.C., Yukon, and Alaska. With over three decades of experience, we’re committed to delivering reliable service, innovative solutions, and lasting value, centered on our people, our customers, and our communities.

Job Summary: Our Dispatch Administrator makes sure every fuel delivery is properly documented, audited, and ready to bill. You’ll review and process trip paperwork from our drivers, run trip-over-trip audits, complete lifting reports, and flag discrepancies before they hold up the billing cycle. With a clear picture of our drivers’ real-time trips, schedules, and customer locations, you’ll close trips accurately and efficiently, and step in to support dispatch with scheduling and trip building when volumes peak. Reporting to our Logistics Supervisor, you’ll work closely with our Transportation Manager, Fleet Coordinators, drivers, and billing team.

Your Schedule

Full-time, permanent, Monday to Friday, 8:00 a.m. to 5:00 p.m., at our Edmonton office, with occasional time in the yard. Some overtime and after-hours work may be required.

Why AFD:

Great health and insurance benefits – medical, dental, vision, life insurance, disability, AD&D – because we believe in taking care of yourself.
Discount on fuel.
Career development.
Paid orientation & training.
Personal/Sick Paid Days.

What you will do day-to-day:

Review and process driver trip paperwork accurately and on time to support the billing cycle.
Check driver paperwork for quality and completeness, and flag discrepancies for review.
Conduct trip-over-trip audits to confirm accuracy and compliance across all deliveries.
Complete lifting reports and make sure all data is captured correctly.
Work with the billing team to verify documentation and resolve discrepancies.
Perform high-volume data entry with a strong focus on accuracy.
Support dispatch with overflow scheduling of fuel deliveries and purchases, building trips, and confirming credit releases are completed before delivery.
Support the fuel reconciliation spreadsheet and dyed fuel inventory.

What you need to succeed:

2+ years’ experience in a dispatch-related role.
High School Diploma; an equivalent combination of education and experience will be considered.
Advanced knowledge of MS Word, Excel, PowerPoint, and email.
Professional written and verbal communication skills.
Strong attention to detail and comfort managing high volumes of information in a fast-paced environment.

Extra skills and Knowledge:

Experience in the fuel, transportation, or oil and gas industry.

As part of the interview process, all candidates will undergo a successful completion of pre-employment requirements, including a criminal record check and employment reference verification, and an offer will be contingent upon the successful pre-employment checks.

AFD Petroleum is an equal opportunity employer. We serve communities across Western and Northern Canada, and we believe our team is stronger when it reflects them. We encourage applications from Indigenous peoples, women, persons with disabilities, racialized people, 2SLGBTQI+ people, and people of all backgrounds. All qualified candidates will be considered without regard to any characteristic protected by applicable human rights law. Accommodations are available at every stage of the hiring process. Please contact HR@afdpetroleum.com

People are our greatest asset, and we promote a safe and friendly workplace built on open communication, teamwork, and personal growth.

Thank you for your interest in AFD Petroleum. We review every application and will contact candidates selected for an interview.

No agencies please.

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More about this job

Responsibilities

The Dispatch Administrator is responsible for processing driver trip paperwork, conducting audits, and ensuring all delivery data is accurate for the billing cycle. They also support the dispatch team with scheduling, trip building, and inventory management.

Requirements

Candidates must have at least 2 years of experience in a dispatch-related role and a High School Diploma. Proficiency in Microsoft Office suite and strong attention to detail are required for this fast-paced environment.

Skills

Dispatching
Data entry
Auditing
Documentation
Billing support
Scheduling
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Communication
Attention to detail
Inventory management
Compliance
Trip building

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
AD&D insurance
Fuel discount
Career development
Paid orientation
Paid training
Personal paid days
Sick paid days

Visa sponsorship

Not detected in the job text

Keywords

Dispatch
Fuel delivery
Logistics
Auditing
Billing
Data entry
Inventory
Transportation
Oil and gas
MS Office
Scheduling
Compliance
Documentation
Trip management
Administration

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