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Added 8 hours ago
C
Service Coordinator - Security Systems
Convergint
Dartmouth, NS · CA NS Dartmouth
- Full-time
Basic financial knowledge and skills - ability to understand basic financials such as accounts receivable/payable, purchase orders, work orders, etc.
Added 1 day ago
O
Commercial Relationship Coordinator
Optum
Richmond, BC
- Full-time
Added 1 day ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
- Support accounts receivable functions, including customer invoicing, payment tracking, and resolving account discrepancies.
Added 1 day ago
CH
Accounts Receivable Coordinator (6 Month Contract)
CBI Health
Toronto, ON
- Full-time
Accounts Receivable Coordinator (6 Month Contract) – Toronto, ON
Added 2 days ago
OD
Admin Assistant / Front Desk Coordinator (Full-Time)
Open Door Media CA
Kingston, ON
- $22 to $23 CAD / hour
- Full-time
Assist with accounts receivable and accounts payable
Added 2 days ago
AC
Commis Aux Collections
Aston Carter
Montreal, QC
- $23 to $28 CAD / hour
- Contract
The Accounts Receivable & Collections Coordinator is responsible for managing customer accounts, collecting outstanding payments, resolving billing inquiries, and maintaining accurate…
Added 2 days ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
3 Step Recruitment Inc.
Dorval, QC
- Contract
Prepare accounts receivable and statistical reports
Added 2 days ago
HG
Junior Accounts Receivable Coordinator | Coordonnateur(trice) junior, comptes clients
Hagen Group
Baie-D'Urfé, QC
- Full-time
Junior Accounts Receivable Coordinator - Montreal, West Island - HYBRID
Added 2 days ago
RF
Executive Assistant / Client & Operations Coordinator (Bilingual)
Ritchie's Flooring Warehouse
Moncton, NB
- Full-time
Assist with accounts receivable/payable and general bookkeeping duties.
Added 2 days ago
BG
Credit Coordinator
Brandt Group of Companies
Regina, SK
- Full-time
The Credit Coordinator supports the company’s credit and collections activities by managing customer accounts, monitoring payment activity, and ensuring adherence to established credit…
Added 2 days ago
SC
Account Clerk
Samsung C&T Canada
Toronto, ON · North York, ON
- Full-time
We are looking for a Corporate Accounting Coordinator who reports to the administration manager. This role covers accounting, tax, treasury, general affairs and HR support for Samsung C&T's…
Added 3 days ago
R
Senior Coordinator, Accounts Receivable
Raise
Calgary, AB
- Full-time
Raise is currently hiring a Senior Coordinator, Accounts Receivable on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work…
Added 3 days ago
K
Project Engineer
Kiewit
Calgary, AB
- Full-time
Working knowledge and ability to direct the operation of at least the following management systems: accounts payable/accounts receivable, materials control, estimating, job cost updates and…
Added 3 days ago
K
Project Engineer
Kiewit
AB · Edmonton, AB
- Full-time
Working knowledge and ability to direct the operation of at least the following management systems: accounts payable/accounts receivable, materials control, estimating, job cost updates and…
Added 3 days ago
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Bilingual Client Care Coordinator
HearCANADA
Ottawa, ON
- Full-time
We are seeking a Client Care Coordinator to join our Client Care team! In this role, you will be responsible for administrative duties within the clinic, providing an exceptional client…
Added 3 days ago
OR
Bookkeeping, Administration & Social Media Coordinator
Ohata Resource Canada Inc.
Richmond, BC
- $22 to $28 CAD / hour
- Full-time
Monitor accounts receivable and accounts payable records.
Added 3 days ago
Project Engineer
Kiewit
Calgary, AB · Edmonton, AB
Working knowledge and ability to direct the operation of at least the following management systems: accounts payable/accounts receivable, materials control, estimating, job cost updates and…
Added 3 days ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
3 Step Recruitment Inc.
Dorval, QC
- Contract
Prepare accounts receivable and statistical reports
Added 3 days ago
H
Accountant
Hays
AB · Edmonton, AB
- Contract
We are looking for a Finance Coordinator to join an Edmonton-based not-for-profit organization dedicated to supporting youth experiencing difficult realities.
Added 3 days ago
BRANCH ADMINISTRATOR
AFD Petroleum
Whitehorse, YT
…Administrator will support / backfill for the positions of the Fleet Coordinator and Office Administrator in their absence and provide support to the Area Manager as directed. The Branch…
Added 3 days ago
TP
Payroll Coordinator
The Pod Group
Mississauga, ON
- $55,000 to $60,000 CAD / year
- Full-time
We are partnering with our client in search of a highly enthusiastic, detail-oriented, and organized Payroll Coordinator. Reporting to Finance leadership, this role will perform duties…
Added 3 days ago
B
Office Administrator
BioAlberta
AB · Edmonton, AB
- Full-time
…members, the Manager, Membership, and the Marketing and Events…
Added 3 days ago
ES
Accounting and Grants Coordinator
Engineering Search Firm Inc.
Cambridge, ON
- Full-time
Manage Accounts Receivable and Accounts Payable in QuickBooks
Added 3 days ago
OI
Account Coordinator, Season Seat Services
OEG Inc.
Edmonton, AB
- Full-time
Reporting to the Manager, Season Seat Services, the Account Coordinator, Season Seat Services will act as a brand ambassador for Oilers Entertainment Group, providing a proactive approach…
Added 3 days ago
OS
Account Coordinator, Season Seat Services
OEG Sports & Entertainment
AB · Greater Edmonton Metropolitan Area
- Full-time
Reporting to the Manager, Season Seat Services, the Account Coordinator, Season Seat Services will act as a brand ambassador for Oilers Entertainment Group, providing a proactive approach…

AFD Petroleum

BRANCH ADMINISTRATOR

Whitehorse, YT, Canada

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Job details

Education: High school diploma
Experience: 3+ years of direct work experience in an administrative position
Posting language: English
Posted: Nov 5, 2026

Original job description

JOB SUMMARY

The Branch Administrator will generate high quality customer satisfaction while building relationships and supporting the integration of strategic plans with the direction of the area manager. The Branch Administrator will support / backfill for the positions of the Fleet Coordinator and Office Administrator in their absence and provide support to the Area Manager as directed. The Branch Administrator will liaison between the Area Manager and head office in the areas of A/R, A/P, and IT to ensure a seamless flow of all data, payables, and / or reporting as required. The Branch Administrator will support the Area Manager and office staff in daily functions, customer support, and additional administrative functions as directed.

ESSENTIAL FUNCTIONS

Dispatch and CSR

Working in collaboration with dispatch on credit releases, become proactive on managing customers’ requirements vs account capacity
Support / backfill for the Fleet Coordinator in their absence
Assist and backfill for office administrator in setting up bulk fuel, lube, and home heat STL’s using the appropriate forms and resources
Work with Corporate CSRs to ensure unused STL’s are deactivated or deleted
Updating STL info when required
Other related duties as required or assigned.

Finance

Review YTWH aged report weekly in conjunction with the area manager
Call customers for payment updates as directed by Corporate A/P, update comments in systems
Conduct collections as directed by Corporate A/P
Review account set ups and advocate for customer credit increases
Communicate any prominent local account issues with area manager and corporate AP
Direct all invoices to the Area Manager for approval (ensure all invoices are coded)
Ensure all branch purchases have been approved by area manager prior to issuing a PO

Safety and Compliance

Ensuring drivers logs are being completed daily and submitted using Big Road
Work with drivers to ensure all driver’s safety credentials are kept current including Work Hub
Conducting weekly and monthly safety meetings as per the company policy in conjunction with HSE Manager and Area Manager
Conduct safety inspections as per corporate policy
Assist the BEES audit committee during inspections and work to implement recommendations
Ensure yard, building, and cardlock are kept in safe and professional condition
Organize snow removal/salting
Ensure the branch has the basic supplies to operate

OTHER KEY SKILLS (or product knowledge)

Experience working with major fuel providers considered an asset
Knowledge of MS Word, Excel and e-mail required
Professional written and verbal communication skills

EXPEREINCE

3+ years of direct work experience in an administrative position

EDUCATION

Post-Secondary Diploma in Accounting, Finance, or Business Administration considered an asset

High School Diploma or GED required

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More about this job

Responsibilities

The Branch Administrator supports the Area Manager by managing daily administrative functions, financial reporting, and customer service tasks. They also oversee safety compliance, facility maintenance, and provide backfill support for fleet and office coordination.

Requirements

Candidates must have at least 3 years of direct administrative experience and a high school diploma or GED. Proficiency in MS Office and strong verbal and written communication skills are required.

Skills

Administrative support
Dispatch
Customer service
Accounts receivable
Accounts payable
Financial reporting
Safety compliance
Driver log management
Inventory management
MS Word
Excel
Email communication
Professional communication
Collections
Data entry

Visa sponsorship

Not detected in the job text

Keywords

Branch Administrator
Fleet Coordinator
Office Administrator
Accounts Receivable
Accounts Payable
Dispatch
Customer Satisfaction
Safety Compliance
Big Road
Work Hub
Fuel Industry
Administrative Support
Financial Reporting
Collections
Inventory Control
Safety Inspections
Facility Maintenance
MS Office
Data Management
Business Administration

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