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Added 7 mins ago
CU
Dean, Faculty of Public and Global Affairs
Carleton University
Ottawa, ON
- Other
Reporting to the Provost and Vice-President (Academic), the Dean is the chief academic and administrative leader of the Faculty of Public and Global Affairs and a member of Carleton…
Added 7 mins ago
Shipper/Receiver
Canadian Blood Services
Ottawa, ON
Employee discounts, wellness program, professional resources.
Added 7 mins ago
VC
Transition Services Coordinator (Registered Nurse) - Nursing
Vancouver Coastal Health
Vancouver, BC
- $49.2 to $63.47 CAD / hour
- Temporary
…Midwives (BCCNM) Nursing Professionals (BCCNP) standards of professional practice and Code of Ethics for registered nurses or registered psychiatric nurses, and the established vision and…
Added 8 mins ago
A
Architectural Project Coordinator
AECOM
Ottawa, ON
- $65,000 to $85,000 CAD / year
- Full-time
The ideal candidate is a highly organized and proactive professional who enjoys working in a collaborative, fast-paced environment and is eager to develop both the technical and project…
Added 8 mins ago
M
Underwriting Assistant (Fixed-Term, 12 Months))
Marsh
Ottawa, ON
- Temporary
- Other
As an Underwriting Assistant, you will provide essential operational and administrative support to underwriters to ensure accurate, timely, and compliant processing of new and renewal…
Added 8 mins ago
AT
Technical Support Specialist
Arrow Transportation Systems Inc.
Vancouver, BC
- Full-time
Field incoming incident and service requests from end users via email, web form, and telephone, in a professional and courteous manner.
Added 21 mins ago
RM
Supervisor, Centralized Scheduling
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Conduct root-cause analysis and develop practical, sustainable solutions to reduce rework, administrative burden, and recurring issues.
Added 21 mins ago
BA
Operations Support Specialist (Canada West)
Boyd Autobody & Glass
MB · Manitoba, Canada
- Full-time
A Professional Atmosphere, Great Working Conditions with Dynamic Leadership
Added 21 mins ago
FF
40028: Operations Supervisor
FedEx Freight
Surrey, BC
- Full-time
Perform administrative functions such as printing delivery receipts, manifest shipments freight billing, tracing shipments, etc.
Added 21 mins ago
GA
Career & Inclusion Consultant - Edmonton
Gateway Association Alberta
AB · Edmonton, AB
- Full-time
Participate in the development of professional-quality resumes and cover letters
Added 21 mins ago
N(
Chair - Business Administration, Accounting (Temporary)
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Mentor, motivate, coach, and provide guidance to instructors to ensure instructional excellence and professional growth within the program(s).
Added 22 mins ago
LC
Client Experience & Service Coordinator
LightForm Canada
AB · Edmonton, AB
- Full-time
Strong problem-solving, administrative, and documentation skills.
Added 22 mins ago
TH
Quality & Regulatory Coordinator
Trudell Healthcare Solutions Inc.
London, ON
- Full-time
Added 22 mins ago
P
Project Coordinator - Insulation
PERMA-PIPE
Camrose, AB
- Full-time
…final delivery. This position is ideal for a highly organized professional who thrives in a fast-paced manufacturing environment and enjoys coordinating multiple projects while delivering…
Added 22 mins ago
N(
Orientation Coordinator, Student Life (Temporary)
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
…on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between…
Added 22 mins ago
CC
Senior Estimator
Chandos Construction
AB · Edmonton, AB
- Full-time
…assess, or select applicants, although we do use AI tools for administrative interview transcription and AI tools may be integrated or embedded in third-party platforms and software. Some…
Added 22 mins ago
1
Dental Receptionist / Treatment Coordinator-Cariboo Dental
123Dentist
Williams Lake, BC
- $27 to $33 CAD / hour
- Full-time
We are seeking a strong administrative professional who takes pride in delivering exceptional patient care, maintaining an organized schedule, and supporting the daily operations of a busy…
Added 22 mins ago
TT
Accounts Payable Associate
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
Provides efficient and effective bookkeeping, clerical and administrative work relating to accounts payable in accordance with the approved practices, policies, budgets, standards and…
Added 22 mins ago
JS
Team Lead - Talent Acquisition
JD Sports Canada
Vancouver, BC
- Full-time
…performance and inform strategic hiring decisions. Provide administrative support for the overall recruitment function to ensure processes run…
Added 22 mins ago
FF
40028: Operations Supervisor
FedEx Freight
Surrey, BC
- Full-time
Perform administrative functions such as printing delivery receipts, manifest shipments freight billing, tracing shipments, etc.
Added 22 mins ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Calgary, AB
- Part-time
Assist in prescription preparation to company's standards and professional services
Added 22 mins ago
UO
Billing Analyst, U of C Medical Group
University of Calgary
Calgary, AB
- Full-time
Develop, establish, and maintain good working relationship with physicians, administrative assistants and colleagues
Added 22 mins ago
BP
Credit Portfolio Manager, Project Finance
BNP Paribas
Montreal, QC
- Full-time
…financial closing until repayment through diligent credit and administrative oversight. This role contributes to the Asset Finance and Securitization group by safeguarding client activities…
Added 22 mins ago
SO
Store Manager
Source Office Furniture & Systems Ltd.
Kelowna, BC
- Full-time
Manage all administrative duties related to the ordering and transfer of products between locations
Added 22 mins ago
CC
Project Manager (Municipal Infrastructure)
Chandos Construction
Calgary, AB
- Full-time
Our salary ranges are intentionally broad to support professional growth and career progression. Candidates who meet the core requirements of the role will typically start within the lower…

AFD Petroleum

BRANCH ADMINISTRATOR

Whitehorse, YT, Canada

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Job details

Education: High school diploma
Experience: 3+ years of direct work experience in an administrative position
Posting language: English
Posted: Nov 5, 2026

Original job description

JOB SUMMARY

The Branch Administrator will generate high quality customer satisfaction while building relationships and supporting the integration of strategic plans with the direction of the area manager. The Branch Administrator will support / backfill for the positions of the Fleet Coordinator and Office Administrator in their absence and provide support to the Area Manager as directed. The Branch Administrator will liaison between the Area Manager and head office in the areas of A/R, A/P, and IT to ensure a seamless flow of all data, payables, and / or reporting as required. The Branch Administrator will support the Area Manager and office staff in daily functions, customer support, and additional administrative functions as directed.

ESSENTIAL FUNCTIONS

Dispatch and CSR

Working in collaboration with dispatch on credit releases, become proactive on managing customers’ requirements vs account capacity
Support / backfill for the Fleet Coordinator in their absence
Assist and backfill for office administrator in setting up bulk fuel, lube, and home heat STL’s using the appropriate forms and resources
Work with Corporate CSRs to ensure unused STL’s are deactivated or deleted
Updating STL info when required
Other related duties as required or assigned.

Finance

Review YTWH aged report weekly in conjunction with the area manager
Call customers for payment updates as directed by Corporate A/P, update comments in systems
Conduct collections as directed by Corporate A/P
Review account set ups and advocate for customer credit increases
Communicate any prominent local account issues with area manager and corporate AP
Direct all invoices to the Area Manager for approval (ensure all invoices are coded)
Ensure all branch purchases have been approved by area manager prior to issuing a PO

Safety and Compliance

Ensuring drivers logs are being completed daily and submitted using Big Road
Work with drivers to ensure all driver’s safety credentials are kept current including Work Hub
Conducting weekly and monthly safety meetings as per the company policy in conjunction with HSE Manager and Area Manager
Conduct safety inspections as per corporate policy
Assist the BEES audit committee during inspections and work to implement recommendations
Ensure yard, building, and cardlock are kept in safe and professional condition
Organize snow removal/salting
Ensure the branch has the basic supplies to operate

OTHER KEY SKILLS (or product knowledge)

Experience working with major fuel providers considered an asset
Knowledge of MS Word, Excel and e-mail required
Professional written and verbal communication skills

EXPEREINCE

3+ years of direct work experience in an administrative position

EDUCATION

Post-Secondary Diploma in Accounting, Finance, or Business Administration considered an asset

High School Diploma or GED required

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More about this job

Responsibilities

The Branch Administrator supports the Area Manager by managing daily administrative functions, financial reporting, and customer service tasks. They also oversee safety compliance, facility maintenance, and provide backfill support for fleet and office coordination.

Requirements

Candidates must have at least 3 years of direct administrative experience and a high school diploma or GED. Proficiency in MS Office and strong verbal and written communication skills are required.

Skills

Administrative support
Dispatch
Customer service
Accounts receivable
Accounts payable
Financial reporting
Safety compliance
Driver log management
Inventory management
MS Word
Excel
Email communication
Professional communication
Collections
Data entry

Visa sponsorship

Not detected in the job text

Keywords

Branch Administrator
Fleet Coordinator
Office Administrator
Accounts Receivable
Accounts Payable
Dispatch
Customer Satisfaction
Safety Compliance
Big Road
Work Hub
Fuel Industry
Administrative Support
Financial Reporting
Collections
Inventory Control
Safety Inspections
Facility Maintenance
MS Office
Data Management
Business Administration

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