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Added 22 mins ago
EI
Site Project Manager
Ecolab Inc.
Calgary, AB
- Full-time
The Site Project Manager owns end-to-end delivery of CoolIT liquid-cooling deployments at assigned customer sites, from project handoff and site readiness through commissioning, customer…
Added 37 mins ago
MS
manager, security
Matric Security
Cambridge, ON
- Full-time
Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
Added 52 mins ago
RG
Office Manager - Scarborough
Regents Garden
Toronto, ON
- Full-time
Regents Garden is seeking an organised, experienced and proactive Office Manager to oversee the day-to-day administrative operations of our residential aged care facility at Scarborough.
Added 1 hour ago
IF
inventory control manager
Iqbal Foods
Oakville, ON
- Full-time
Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
Added 1 hour ago
SA
Assistant Restaurant Manager
SSP America
Richmond, BC
- Full-time
We’re looking for an Assistant Restaurant Manager who thrives in high-volume environments, leads from the floor, and partners closely with both the Restaurant General Manager and Kitchen…
Added 1 hour ago
SA
Assistant Restaurant Manager
SSP America
Richmond, BC
- Full-time
We’re looking for an Assistant Restaurant Manager who thrives in high-volume environments, leads from the floor, and partners closely with both the Restaurant General Manager and Kitchen…
Added 2 hours ago
Registered Psychiatric Nurse (N2) - 3rd Floor Special Care Unit
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager, Health Services, the RPN/RN is responsible for providing professional nursing services for patients, including those with complex and…
Added 2 hours ago
Nurse 2 - 3rd Floor Special Care Unit
Winnipeg Regional Health Authority
Winnipeg, MB
Directly accountable to the Manager, Health Services, the Registered Nurse provides registered nursing services for patient/residents, including those with complex and unpredictable health…
Added 2 hours ago
WC
Co-Manager
Walmart Canada
Cobourg, ON
- Full-time
…standards; oversees safety and operational reviews while ensuring compliance with Walmart policies and procedures and with established safety, security, sales, financial and record keeping…
Added 2 hours ago
LH
Job Title Janitor/ Maintenance
Lookout Housing + Health Society
Surrey, BC
- Full-time
The Janitor Maintenance Worker reports to the Site Manager and works in accordance with the mission and philosophy of Lookout Housing and Health Society, including following Lookout’s Code…
Added 2 hours ago
V
Accommodation Operational Lead
VMCH
Mulgrave, NS
- Full-time
This position reports to the SIL Manager and is a full-time role, based at the Mulgrave office. You will be travelling to 4 sites located Carrum, Koo Wee Rup, Endeavour Hills and Kialla.…
Added 2 hours ago
IA
CSH Supply Chain Supervisor
IMP Aerospace & Defence
Halifax, NS
- Full-time
Manage vendor relationships, accounts, performance, compliance, risk and dispute resolution; onboard vendors and negotiate proposals, payment terms and discounts.
Added 2 hours ago
W
(CAN) Front End Checkout Team Associate
Walmart
Milton, ON
- Part-time
6.Maintains register security and integrity through diligent cash handling, adherence to relevant company policies and awareness of surroundings..
Added 2 hours ago
SC
chef de quart - Store# 61239, AUT 20 & CH HERRON
Starbucks Coffee Company
Dorval, QC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 3 hours ago
IF
Team Lead or Manager, Surety
Intact FC
Vancouver, BC
- Full-time
Our pension offerings provide flexibility and long-term security for our employees beyond their careers. We are one of the few companies offering the opportunity to receive guaranteed…
Added 3 hours ago
Portfolio Manager
Rogers Communications
Montreal, QC
The Portfolio Manager is responsible for driving portfolio performance, managing risks and dependencies, ensuring contractual compliance, and fostering strong relationships with internal…
Added 3 hours ago
W
Co-Manager
Walmart
Cobourg, ON
- Full-time
…standards; oversees safety and operational reviews while ensuring compliance with Walmart policies and procedures and with established safety, security, sales, financial and record keeping…
Added 4 hours ago
I
Unit Facilities Specialist
IKEA
Richmond, BC
- Full-time
Manage the facility management services of each responsible property actively throughout its lifetime including safety, compliance, maintenance and improvement to ensure a safe and…
Added 4 hours ago
EI
Media Operations & Technology Coordinator
EarthLabs, Inc. (TSXV: SPOT | OTCQX: SPOFF | FSE: 8EK0)
Canada
- Full-time
…it seeks to reduce carbon emissions, strengthen supply chain security, and do so in a more environmentally and socially responsible way than ever…
Added 4 hours ago
TS
Donation Associate
The Salvation Army in Canada
Thunder Bay, ON
- Full-time
Pay attention to store security, by monitoring activity within the store.
Added 4 hours ago
TH
Associé(e) service Pro (temps partiel)
The Home Depot Canada
Terrebonne, QC
- Part-time
…hazards and unsafe conditions or reporting conditions to the Manager on Duty, and working safely as not to endanger themselves, coworkers, vendors, or…
Added 4 hours ago
TH
Associé(e) aux ventes - Peinture (Temps partiel)
The Home Depot Canada
Levis, QC · Saint-Lambert-de-Lévis, QC
- Part-time
Added 4 hours ago
TH
Préposé(e) à la préparation des commandes (temps plein)
The Home Depot Canada
Levis, QC · Saint-Lambert-de-Lévis, QC
- Full-time
Added 5 hours ago
R
Founding Product & Solutions Lead
Rainharbor
Toronto, ON
- Full-time
Once clients are live, expect to spend much of your time with them: their business teams, their compliance and operations leaders, and their information technology staff. You need to be…
Added 5 hours ago
B
Buyer, Equipment and Data Centre Sourcing
Bell
Regina, SK
- Full-time
…stability, manufacturing capacity, operational resilience, quality, compliance, information security, and delivery performance. Record identified risks, required mitigations, owners, and…

AFD Petroleum

BRANCH ADMINISTRATOR

Whitehorse, YT, Canada

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Job details

Education: High school diploma
Experience: 3+ years of direct work experience in an administrative position
Posting language: English
Posted: Nov 5, 2026

Original job description

JOB SUMMARY

The Branch Administrator will generate high quality customer satisfaction while building relationships and supporting the integration of strategic plans with the direction of the area manager. The Branch Administrator will support / backfill for the positions of the Fleet Coordinator and Office Administrator in their absence and provide support to the Area Manager as directed. The Branch Administrator will liaison between the Area Manager and head office in the areas of A/R, A/P, and IT to ensure a seamless flow of all data, payables, and / or reporting as required. The Branch Administrator will support the Area Manager and office staff in daily functions, customer support, and additional administrative functions as directed.

ESSENTIAL FUNCTIONS

Dispatch and CSR

Working in collaboration with dispatch on credit releases, become proactive on managing customers’ requirements vs account capacity
Support / backfill for the Fleet Coordinator in their absence
Assist and backfill for office administrator in setting up bulk fuel, lube, and home heat STL’s using the appropriate forms and resources
Work with Corporate CSRs to ensure unused STL’s are deactivated or deleted
Updating STL info when required
Other related duties as required or assigned.

Finance

Review YTWH aged report weekly in conjunction with the area manager
Call customers for payment updates as directed by Corporate A/P, update comments in systems
Conduct collections as directed by Corporate A/P
Review account set ups and advocate for customer credit increases
Communicate any prominent local account issues with area manager and corporate AP
Direct all invoices to the Area Manager for approval (ensure all invoices are coded)
Ensure all branch purchases have been approved by area manager prior to issuing a PO

Safety and Compliance

Ensuring drivers logs are being completed daily and submitted using Big Road
Work with drivers to ensure all driver’s safety credentials are kept current including Work Hub
Conducting weekly and monthly safety meetings as per the company policy in conjunction with HSE Manager and Area Manager
Conduct safety inspections as per corporate policy
Assist the BEES audit committee during inspections and work to implement recommendations
Ensure yard, building, and cardlock are kept in safe and professional condition
Organize snow removal/salting
Ensure the branch has the basic supplies to operate

OTHER KEY SKILLS (or product knowledge)

Experience working with major fuel providers considered an asset
Knowledge of MS Word, Excel and e-mail required
Professional written and verbal communication skills

EXPEREINCE

3+ years of direct work experience in an administrative position

EDUCATION

Post-Secondary Diploma in Accounting, Finance, or Business Administration considered an asset

High School Diploma or GED required

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More about this job

Responsibilities

The Branch Administrator supports the Area Manager by managing daily administrative functions, financial reporting, and customer service tasks. They also oversee safety compliance, facility maintenance, and provide backfill support for fleet and office coordination.

Requirements

Candidates must have at least 3 years of direct administrative experience and a high school diploma or GED. Proficiency in MS Office and strong verbal and written communication skills are required.

Skills

Administrative support
Dispatch
Customer service
Accounts receivable
Accounts payable
Financial reporting
Safety compliance
Driver log management
Inventory management
MS Word
Excel
Email communication
Professional communication
Collections
Data entry

Visa sponsorship

Not detected in the job text

Keywords

Branch Administrator
Fleet Coordinator
Office Administrator
Accounts Receivable
Accounts Payable
Dispatch
Customer Satisfaction
Safety Compliance
Big Road
Work Hub
Fuel Industry
Administrative Support
Financial Reporting
Collections
Inventory Control
Safety Inspections
Facility Maintenance
MS Office
Data Management
Business Administration

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