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Added 9 hours ago
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Bilingual Facilities Services Coordinator (English/French)
BGIS
Markham, ON
- Full-time
We're looking for a Bilingual Facilities Services Coordinator (English/French) who brings a passion for customer service, strong communication skills, and a solutions-focused mindset. As…
Added 10 hours ago
B
Bilingual Facilities Services Coordinator (English/French)
BGIS
Markham, ON
- Full-time
We're looking for a Bilingual Facilities Services Coordinator (English/French) who brings a passion for customer service, strong communication skills, and a solutions-focused mindset. As…
Added 1 day ago
CL
Dispatch Coordinator
Charger Logistics Inc
Brampton, ON
- Full-time
…weekly transportation targets while ensuring a high level of…
Added 1 day ago
CL
Logistics Coordinator
Charger Logistics Inc
Brampton, ON
- Full-time
…weekly transportation targets while ensuring a high level of…
Added 1 day ago
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Logistics Coordinator - Regina SK
BASF
Regina, SK
- Full-time
Now hiring! Logistics Coordinator - Regina SK
Added 1 day ago
SC
Router
Sysco Canada Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…us and let us show you why Sysco is at the heart of food and…
Added 1 day ago
CL
Logistics Coordinator
Charger Logistics Inc.
Brampton, ON
- Full-time
…weekly transportation targets while ensuring a high level of…
Added 1 day ago
CL
Dispatch Coordinator
Charger Logistics Inc.
Calgary, AB
- Full-time
…weekly transportation targets while ensuring a high level of…
Added 1 day ago
CL
Dispatch Coordinator
Charger Logistics Inc.
Brampton, ON
- Full-time
…weekly transportation targets while ensuring a high level of…
Added 1 day ago
Bussing Logistics Coordinator
Kiewit
Edmonton, AB
Add or remove buses and adjust service levels based on workforce numbers, ridership, and project requirements.
Added 1 day ago
LM
Branch Coordinator
Leavitt Machinery
Sparwood, BC
- Full-time
Leavitt Machinery is looking for a customer service-oriented Branch Coordinator to join our team in Sparwood, British Columbia. As the Branch Coordinator, you will be responsible for…
Added 1 day ago
B&
Service Coordination Supervisor
Black & McDonald Limited
Winnipeg, MB
- Full-time
Lead and support daily service coordination and dispatch activities
Added 2 days ago
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Workload Coordinator
Enbridge
Gatineau, QC
- Full-time
Répondre de manière professionnelle aux appels de service et d’urgence de la clientèle
Added 2 days ago
WB
Snow School Coordinator
Whistler Blackcomb
Whistler, BC
- Temporary
…lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your…
Added 2 days ago
B&
Service Coordination Supervisor
Black & McDonald Limited
Winnipeg, MB
- Full-time
Lead and support daily service coordination and dispatch activities
Added 2 days ago
BB
Service Coordinator
Bosch Building Technologies North America
Vancouver, BC
- Full-time
Responsible for the efficient scheduling of technical resources and assignments, the Service Coordinator utilizes ticketing, and other systems as tools to coordinate, communicate, and…
Added 2 days ago
RT
Dispatch Coordinator
Right-Link Transport & Logistics ltd
Abbotsford, BC
- Full-time
Role Description The Dispatch Coordinator is a full-time, on-site role located in Abbotsford, BC. This role is responsible for scheduling and dispatching drivers, coordinating routes, and…
Added 2 days ago
PT
Service Coordinator
Paladin Technologies
Vancouver, BC
- Full-time
Responsible for the efficient scheduling of technical resources and assignments, the Service Coordinator utilizes ticketing, and other systems as tools to coordinate, communicate, and…
Added 2 days ago
HP
Service Coordinator
Hart Pump Service (1983) Limited
Toronto, ON · Scarborough, ON
- Full-time
As our company continues to grow, we are seeking a highly organized, customer-focused and proactive Service Coordinator – Technical Services to join our team.
Added 2 days ago
BB
Service Coordinator
Bosch Building Technologies
Vancouver, BC
- $50,000 to $65,000 CAD / year
- Full-time
Responsible for the efficient scheduling of technical resources and assignments, the Service Coordinator utilizes ticketing, and other systems as tools to coordinate, communicate, and…
Added 2 days ago
BRANCH ADMINISTRATOR
AFD Petroleum
Whitehorse, YT
…Administrator will support / backfill for the positions of the Fleet Coordinator and Office Administrator in their absence and provide support to the Area Manager as directed. The Branch…
Added 2 days ago
BT
Class 1/AZ Shunt Driver
Bison Transport Inc.
Mississauga, ON
- Full-time
Works closely with Shunt Coordinator, Property Services, Fleet Maintenance Manager, Highway and City dispatch, maintenance and the warehouse on daily shunting activities
Added 2 days ago
CO
Job ID #31934: Operations Services Representative (Periodic Posting) - REPOST
City Of Hamilton
Hamilton, ON
- Full-time
…talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us…
Added 3 days ago
MG
RATES COORDINATOR
Manitoulin Group of Companies
Mississauga, ON
- Full-time
…product are delivered safely, securely and on time throughout our service area. Plus, we offer cost-effective solutions that work within your time frames and your…
Added 3 days ago
XI
Service Coordinator
Xtron Imaging Inc.
Mississauga, ON
- Full-time
Xtron Imaging is actively seeking a talented and experienced Service Coordinator to join our well established and growing business. We are looking for a highly motivated team player, who…

AFD Petroleum

BRANCH ADMINISTRATOR

Whitehorse, YT, Canada

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Job details

Education: High school diploma
Experience: 3+ years of direct work experience in an administrative position
Posting language: English
Posted: Nov 5, 2026

Original job description

JOB SUMMARY

The Branch Administrator will generate high quality customer satisfaction while building relationships and supporting the integration of strategic plans with the direction of the area manager. The Branch Administrator will support / backfill for the positions of the Fleet Coordinator and Office Administrator in their absence and provide support to the Area Manager as directed. The Branch Administrator will liaison between the Area Manager and head office in the areas of A/R, A/P, and IT to ensure a seamless flow of all data, payables, and / or reporting as required. The Branch Administrator will support the Area Manager and office staff in daily functions, customer support, and additional administrative functions as directed.

ESSENTIAL FUNCTIONS

Dispatch and CSR

Working in collaboration with dispatch on credit releases, become proactive on managing customers’ requirements vs account capacity
Support / backfill for the Fleet Coordinator in their absence
Assist and backfill for office administrator in setting up bulk fuel, lube, and home heat STL’s using the appropriate forms and resources
Work with Corporate CSRs to ensure unused STL’s are deactivated or deleted
Updating STL info when required
Other related duties as required or assigned.

Finance

Review YTWH aged report weekly in conjunction with the area manager
Call customers for payment updates as directed by Corporate A/P, update comments in systems
Conduct collections as directed by Corporate A/P
Review account set ups and advocate for customer credit increases
Communicate any prominent local account issues with area manager and corporate AP
Direct all invoices to the Area Manager for approval (ensure all invoices are coded)
Ensure all branch purchases have been approved by area manager prior to issuing a PO

Safety and Compliance

Ensuring drivers logs are being completed daily and submitted using Big Road
Work with drivers to ensure all driver’s safety credentials are kept current including Work Hub
Conducting weekly and monthly safety meetings as per the company policy in conjunction with HSE Manager and Area Manager
Conduct safety inspections as per corporate policy
Assist the BEES audit committee during inspections and work to implement recommendations
Ensure yard, building, and cardlock are kept in safe and professional condition
Organize snow removal/salting
Ensure the branch has the basic supplies to operate

OTHER KEY SKILLS (or product knowledge)

Experience working with major fuel providers considered an asset
Knowledge of MS Word, Excel and e-mail required
Professional written and verbal communication skills

EXPEREINCE

3+ years of direct work experience in an administrative position

EDUCATION

Post-Secondary Diploma in Accounting, Finance, or Business Administration considered an asset

High School Diploma or GED required

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More about this job

Responsibilities

The Branch Administrator supports the Area Manager by managing daily administrative functions, financial reporting, and customer service tasks. They also oversee safety compliance, facility maintenance, and provide backfill support for fleet and office coordination.

Requirements

Candidates must have at least 3 years of direct administrative experience and a high school diploma or GED. Proficiency in MS Office and strong verbal and written communication skills are required.

Skills

Administrative support
Dispatch
Customer service
Accounts receivable
Accounts payable
Financial reporting
Safety compliance
Driver log management
Inventory management
MS Word
Excel
Email communication
Professional communication
Collections
Data entry

Visa sponsorship

Not detected in the job text

Keywords

Branch Administrator
Fleet Coordinator
Office Administrator
Accounts Receivable
Accounts Payable
Dispatch
Customer Satisfaction
Safety Compliance
Big Road
Work Hub
Fuel Industry
Administrative Support
Financial Reporting
Collections
Inventory Control
Safety Inspections
Facility Maintenance
MS Office
Data Management
Business Administration

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