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Added 13 mins ago
CA
Sales Administrator - Crown Toyota
Crown Auto Group
Winnipeg, MB
- Full-time
Communicate with inquirers and visitors in a professional, friendly and effective manner
Added 13 mins ago
WW
Global Logistics & Customs Specialist
WhiteWater West-
Richmond, BC
- Full-time
Support marketing and trade show shipments, fiberglass mould transfers, production transfers, vendor onboarding, sales estimates and other shipping activities assigned by the Global…
Added 13 mins ago
S
Partenaire talents principal(e) / Senior Talent Partner
Systemex
Laval, QC
- Full-time
Added 13 mins ago
PL
Manager, R&D, Divisional
Pacific Life
Toronto, ON
- Full-time
We are seeking a highly motivated and analytical actuarial professional to join our Research & Development team, with a focus on experience analysis. This role will lead experience analysis…
Added 13 mins ago
RE
EOS Principal Software Engineer
Rodan Energy Solutions Inc.
Mississauga, ON
- Full-time
…solutions that help clients reduce energy costs and GHG emissions, support electrification, and enhance grid efficiency. With over 20 years of expertise, we’re trusted by North America’s…
Added 13 mins ago
UO
Senior Coordinator, Athletic Operations (Facilities)
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
…University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our…
Added 13 mins ago
UO
Specialist, Health Promotion
University of Ottawa
Ottawa, ON · Minto Sports Complex
- Full-time
…connecting with students and participants. Actively participate in professional organizations, cultivate partnerships, and collaborate with campus and community partners. Collaborate with…
Added 13 mins ago
S
Category Management Specialist
Startec
Calgary, AB
- Full-time
Proficiency with ERP systems and procurement tools.
Added 13 mins ago
MM
Defined Benefit - Pension Administrator
Marsh McLennan
Toronto, ON
- Full-time
Update client's database (data request and validation, use of various systems/databases, data processing and accrual of benefits and other pertinent information, reconciliation of…
Added 13 mins ago
TE
Intern, Business Operations
TC Energy
Hearst, ON · Kapuskasing, ON
- Full-time
We are seeking a Student Intern to support mechanical maintenance activities and planned projects within an operational plant environment. This opportunity will provide hands-on exposure to…
Added 13 mins ago
AI
IT Support Technician
Apex Industries
Moncton, NB
- $55,000 to $65,000 CAD / year
- Full-time
Provide friendly, professional, and timely technical support to employees.
Added 13 mins ago
GF
Customer Service Representative (Motivator) - London Southdale and Wellington
GoodLife Fitness
London, ON
- Part-time
Assist Members through possessing an in-depth knowledge of all our systems to be able to efficiently answer Member questions, resolve Member issues or concerns, make updates to Member…
Added 13 mins ago
BU
Student Affairs Case Coordinator
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
November 26, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)
Added 13 mins ago
B
Senior Data Scientist
BDO
Calgary, AB · AB · Halifax, NS
- Full-time
…people-first culture with a high priority on your personal and professional…
Added 13 mins ago
B
Senior Data Scientist
BDO
Vancouver, BC · Kitchener, ON · Oakville, ON · Ottawa, ON · Toronto, ON
- Full-time
…people-first culture with a high priority on your personal and professional…
Added 13 mins ago
C
Relationship Manager
Computershare
Toronto, ON
- Full-time
Establishing a professional and trusting relationship with clients whilst ensuring clients’ service orders are accurately communicated and executed.
Added 13 mins ago
R&
Staff AI Builder
Robots & Pencils
Canada
- Full-time
6+ years of professional software engineering experience, including meaningful time shipping GenAI/LLM-powered systems in production - not just prototypes
Added 13 mins ago
SG
Supply Chain Planner
Stephano Group Ltd.
Toronto, ON · Etobicoke, ON
- Full-time
Monitor material shelf life and expiry dates to minimize waste and support FIFO/FEFO inventory practices.
Added 13 mins ago
SP
Vice President, Finance
Sun Peaks Resort
BC · Sun Peaks Mountain, BC
- Full-time
…will provide financial insight, recommendations, and hands-on support to enable high-growth initiatives while ensuring financial sustainability, compliance, and operational…
Added 13 mins ago
MM
Client Advisor, Holt Renfrew Calgary
Max Mara Fashion Group
Calgary, AB
- Part-time
Maintain a positive outlook and professional demeanor while supporting company initiatives
Added 13 mins ago
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Analyst / Senior Analyst , Technology & Venture Development
TIAP - Toronto Innovation Acceleration Partners
Toronto, ON
- Full-time
· Maintain databases and internal tracking systems to support and enable the life sciences team
Added 13 mins ago
HA
Front Desk Agent
Hotel Arts Group
Calgary, AB
- Full-time
Knowledge in Opera or other Property Management Systems a strong asset
Added 13 mins ago
B
Director, IT Infrastructure
Beanfield
Toronto, ON
- $155,000 to $175,000 CAD / year
- Full-time
…is accountable for all aspects of Technology Infrastructure, Systems, and End User Services. This role is responsible for the design, deployment, management, monitoring, and security of…
Added 28 mins ago
S
Software Developer Intern (May 2027 12 Months)
SOTI
Mississauga, ON
- Full-time
As an intern at SOTI you will be involved in the design/development/support of new or existing software applications. These applications range from cloud-based solutions, mobile apps for…
Added 28 mins ago
PW
Rentals Equipment Administrator
Precision Well Servicing
Cold Lake, AB
- Full-time
…environment where employees are valued, safety is a priority, and professional contributions are…

AFD Petroleum

BRANCH ADMINISTRATOR

Whitehorse, YT, Canada

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Job details

Education: High school diploma
Experience: 3+ years of direct work experience in an administrative position
Posting language: English
Posted: Nov 5, 2026

Original job description

JOB SUMMARY

The Branch Administrator will generate high quality customer satisfaction while building relationships and supporting the integration of strategic plans with the direction of the area manager. The Branch Administrator will support / backfill for the positions of the Fleet Coordinator and Office Administrator in their absence and provide support to the Area Manager as directed. The Branch Administrator will liaison between the Area Manager and head office in the areas of A/R, A/P, and IT to ensure a seamless flow of all data, payables, and / or reporting as required. The Branch Administrator will support the Area Manager and office staff in daily functions, customer support, and additional administrative functions as directed.

ESSENTIAL FUNCTIONS

Dispatch and CSR

Working in collaboration with dispatch on credit releases, become proactive on managing customers’ requirements vs account capacity
Support / backfill for the Fleet Coordinator in their absence
Assist and backfill for office administrator in setting up bulk fuel, lube, and home heat STL’s using the appropriate forms and resources
Work with Corporate CSRs to ensure unused STL’s are deactivated or deleted
Updating STL info when required
Other related duties as required or assigned.

Finance

Review YTWH aged report weekly in conjunction with the area manager
Call customers for payment updates as directed by Corporate A/P, update comments in systems
Conduct collections as directed by Corporate A/P
Review account set ups and advocate for customer credit increases
Communicate any prominent local account issues with area manager and corporate AP
Direct all invoices to the Area Manager for approval (ensure all invoices are coded)
Ensure all branch purchases have been approved by area manager prior to issuing a PO

Safety and Compliance

Ensuring drivers logs are being completed daily and submitted using Big Road
Work with drivers to ensure all driver’s safety credentials are kept current including Work Hub
Conducting weekly and monthly safety meetings as per the company policy in conjunction with HSE Manager and Area Manager
Conduct safety inspections as per corporate policy
Assist the BEES audit committee during inspections and work to implement recommendations
Ensure yard, building, and cardlock are kept in safe and professional condition
Organize snow removal/salting
Ensure the branch has the basic supplies to operate

OTHER KEY SKILLS (or product knowledge)

Experience working with major fuel providers considered an asset
Knowledge of MS Word, Excel and e-mail required
Professional written and verbal communication skills

EXPEREINCE

3+ years of direct work experience in an administrative position

EDUCATION

Post-Secondary Diploma in Accounting, Finance, or Business Administration considered an asset

High School Diploma or GED required

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More about this job

Responsibilities

The Branch Administrator supports the Area Manager by managing daily administrative functions, financial reporting, and customer service tasks. They also oversee safety compliance, facility maintenance, and provide backfill support for fleet and office coordination.

Requirements

Candidates must have at least 3 years of direct administrative experience and a high school diploma or GED. Proficiency in MS Office and strong verbal and written communication skills are required.

Skills

Administrative support
Dispatch
Customer service
Accounts receivable
Accounts payable
Financial reporting
Safety compliance
Driver log management
Inventory management
MS Word
Excel
Email communication
Professional communication
Collections
Data entry

Visa sponsorship

Not detected in the job text

Keywords

Branch Administrator
Fleet Coordinator
Office Administrator
Accounts Receivable
Accounts Payable
Dispatch
Customer Satisfaction
Safety Compliance
Big Road
Work Hub
Fuel Industry
Administrative Support
Financial Reporting
Collections
Inventory Control
Safety Inspections
Facility Maintenance
MS Office
Data Management
Business Administration

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