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Affinity

Corporate Project Assistant

  • North Vancouver, BC, Canada

Contract

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Job details

Job type
Contract
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Posting language
English
Posted

Original job description

Job Description

On behalf of our client, Affinity is seeking a Corporate Project Assistant to provide ongoing project coordination and administrative support following the departure of the previous resource on MODL.

Key Job Accountabilities And Responsibilities

Project and meeting coordination:

  • Coordinate recurring projects, program and governance meetings.
  • Schedule and reschedule meetings and support calendar coordination.
  • Coordinate meeting logistics and administrative requirements.
  • Support preparation, organization and distribution of meeting and reporting materials.
  • Track administrative actions and follow-ups.

Resource Onboarding And Offboarding

  • Coordinate onboarding and offboarding activities for contractors, consultants and employees.
  • Coordinate system, technology, building and project access requirements.
  • Support equipment and access requests.
  • Coordinate access to SharePoint, Teams and other project tools.

Project Administration

  • Maintain project and program SharePoint content and administrative information.
  • Maintain calendars, distribution lists and administrative tracking tools.
  • Support recurring status reporting and reporting cycles.
  • Organize and maintain project documentation.
  • Provide general coordination and administrative support to project and program teams.

Deliverables

  • Timely coordination and administration of project and governance meetings, including scheduling, meeting logistics and supporting materials.
  • Accurate and current project documentation, SharePoint content, calendars, distribution lists and administrative records.
  • Timely coordination of onboarding and offboarding activities, including system, technology and project access requirements.
  • Completion and maintenance of recurring project status reporting and administrative reporting requirements.
  • Timely coordination and follow-up of project administrative actions, requests and outstanding items.
  • Consistent day-to-day administrative and coordination support across assigned projects and initiatives.

Position Specific Skills Or Qualifications Required

  • Experience providing project or program administrative support.
  • Strong organizational and coordination skills.
  • Strong Microsoft 365 skills, particularly Outlook, Teams, SharePoint, Excel, Word and PowerPoint.
  • Experience coordinating meetings and calendars involving multiple stakeholders.
  • Experience supporting resource onboarding, offboarding and access administration.
  • Strong written communication and documentation skills.
  • Ability to manage multiple concurrent priorities and recurring deadlines.
  • Experience supporting large, complex corporate project environment preferred.

Affinity Earn

Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/

About Affinity

Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need.

For more information on Affinity, please visit www.affinity-group.ca

Job Number: 14109

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More about this job

Responsibilities

Coordinate project and governance meetings, calendars, logistics, materials, follow-ups, and recurring reporting. Maintain project documentation and SharePoint content, and support onboarding, offboarding, access requests, and day-to-day administration for project teams.

Requirements

Experience providing project or program administrative support, strong organizational and coordination abilities, and proficiency with Microsoft 365 tools are required. Candidates should have experience coordinating multi-stakeholder meetings and calendars, supporting onboarding and access administration, communicating and documenting effectively, and managing concurrent priorities and deadlines; experience in a large, complex corporate project environment is preferred.

Skills

  • Project Coordination
  • Administrative Support
  • Meeting Coordination
  • Calendar Management
  • Microsoft Outlook
  • Microsoft Teams
  • SharePoint
  • Microsoft Excel
  • Microsoft Word
  • Microsoft PowerPoint
  • Resource Onboarding
  • Resource Offboarding
  • Access Administration
  • Documentation
  • Status Reporting
  • Stakeholder Coordination

Visa sponsorship

Not detected in the job text

Categories

  • Administrative
  • Management & Leadership
  • Consulting
  • Technology

Keywords

  • Project Coordination
  • Program Administration
  • Governance Meetings
  • Meeting Logistics
  • Calendar Coordination
  • Microsoft 365
  • Outlook
  • Teams
  • SharePoint
  • Excel
  • Word
  • PowerPoint
  • Onboarding
  • Offboarding
  • System Access
  • Technology Access
  • Project Access
  • Status Reporting
  • Project Documentation
  • Distribution Lists
  • Administrative Tracking
  • Stakeholder Coordination
  • Corporate Projects
  • Recurring Deadlines

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